Village of Montgomery Village Board met April 13.
Here is the minutes provided by the board:
President Brolley called the meeting to order at 7:07 p.m. followed by the Pledge of Allegiance.
Roll Call
Trustee Gier Yea Trustee Betsinger Yea
Trustee Sperling Yea Trustee Jungermann Yea
Trustee Lee Yea Trustee Marecek Yea
Also present: Attorney Laura Julien, Administrator Jeff Zoephel, Engineer Peter Wallers, Director of Community Development Rich Young, Director of Public Works Mark Wolf, Director of Finance Justin VanVooren, Chief of Police Phillip Smith, Senior Planner Jerad Chipman, Clerk Penny Fitzpatrick, Members of the Press and others. Trustee Sperling joined the meeting at 7:09 p.m.
President Brolley noted the virtual Board Meeting was being streamed live on the Village of Montgomery’s YouTube Channel and was being recorded for future viewing. He also shared that the Village Hall Board Room was open for residents to watch the meeting live.
Public Participation
A. Public Comments.
President Brolley asked and Administrator Zoephel confirmed that no Public Comments were received by phone or email.
B. Proclamation for Arbor Day.
President Brolley requested a motion to approve the Proclamation for Arbor Day.
Trustee Jungermann moved to approve the Proclamation for Arbor Day. Trustee Lee seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Gier, Trustee Sperling, Trustee Lee and Trustee Betsinger voting yea.
Consent Agenda
A. Minutes of the Village Board Meeting of March 9, 2020.
B. Executive Session Minutes of March 9, 2020.
C. Minutes of the Emergency Village Board Meeting of March 18, 2020.
D. Building Report for March 2020.
E. Accounts Payable through March 23, 2020 in the Amount of $185,880.88. F. Accounts Payable through April 9, 2020 in the Amount of $985,046.09.
G. Accounts Receivable Report for March 2020.
H. Cancellation of the April 21, 2020 Committee of the Whole Meeting.
I. Village President Emergency Succession Plan.
Trustee Marecek moved to approve Items A-I of the Consent Agenda. Trustee Gier seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Gier, Trustee Sperling, Trustee Lee, Trustee Betsinger and Trustee Jungermann voting yea.
Items for Separate Action
A. Ordinance 1877 Adopting the Operating and Capital Improvement Budgets for Fiscal Year 2021 (Waiver of First and Passage on Second Reading).
Director VanVooren summarized Ordinance 1877 and recent changes to the General Fund Budget regarding decreased expected income and a delayed second payment for the CMAP Unified Development Ordinance. Trustee Lee and President Brolley questioned and Director VanVooren explained how the General Fund Surplus had been impacted to date by the national pandemic. He also explained the timeframe when additional funds in the budget would likely be impacted by the reduced expected income and what non-essential items in the budget could be identified, decreased or foregone to address and counteract the extenuating financial circumstances.
Trustee Jungermann moved to approve Ordinance 1877 Adopting the Operating and Capital Improvement Budgets for Fiscal Year 2021 (Waiver of First and Passage on Second Reading). Trustee Lee seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Gier, Trustee Sperling, Trustee Lee and Trustee Betsinger voting yea.
B. Ordinance 1878 Approving a Salary Schedule for Village Employees (Waiver of First and Passage on Second Reading).
Administrator Zoephel noted Ordinance 1878 would formally adopt the previously agreed upon salary ranges from the Compensation Study. Trustee Betsinger questioned and Administrator Zoephel addressed whether the decreased revenues would impact these newly adopted salary range increases, scheduled to be applied in November. Trustee Gier inquired and Administrator Zoephel explained how and when the retroactive minimum salary range increases had been applied and taken effect and how annual salary range increases would be evaluated in November.
Trustee Marecek moved to approve Ordinance 1878 Approving a Salary Schedule for Village Employees (Waiver of First and Passage on Second Reading). Trustee Betsinger seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Gier, Trustee Sperling, Trustee Lee, Trustee Betsinger and Trustee Jungermann voting yea.
C. Ordinance 1879 Authorizing the Execution of a Third Amendment to the Flanders Amendment to the Annexation Agreement for the Flanders Property (Blackberry Crossing – Single Lot – 2640 Deerpoint Road) (Waiver of First and Passage on Second Reading).
Director Young summarized the details of Ordinance 1879 which will amend the Annexation Agreement for a single lot at 2640 Deerpoint Road in Blackberry Crossing. He noted this item addressed the installation of a five-foot-tall, white vinyl fence, and he requested Board approval for this item previously discussed at a prior meeting.
Trustee Jungermann moved to approve Ordinance 1879 Authorizing the Execution of a Third Amendment to the Flanders Amendment to the Annexation Agreement for the Flanders Property (Blackberry Crossing – Single Lot – 2640 Deerpoint Road) (Waiver of First and Passage on Second Reading). Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Gier, Trustee Sperling, Trustee Lee and Trustee Betsinger voting yea.
D. Resolution 2020-005 Authorizing the Village’s Share of Costs for the Concord Dr. and Baseline Road LAFO Projects. Engineer Wallers noted Resolution 2020-005 is needed for the Village to be able to participate in the competitive Federal aid grant program with the Kane / Kendall Council of Mayors for road improvements to urban routes. He shared this resolution would confirm Village support to match Federal monies for the Baseline Road and Gordon Road improvement projects. He further summarized the expected amount of Federal aid and local project expenses, timeline for completion and budgetary plans for these long-range road improvement projects.
Trustee Gier moved to approve Resolution 2020-005 Authorizing the Village’s Share of Costs for the Concord Dr. and Baseline Road LAFO Projects. Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Lee, Trustee Betsinger, Trustee Jungermann and Trustee Marecek voting yea.
E. Award of a Contract for Jackson Street Sanitary Sewer Improvements to LUC Group in the Amount of $112,820.00.
Engineer Wallers summarized this item for blockage repair and improvements to the Jackson Street Sanitary Sewer. Trustee Sperling inquired and Engineer Wallers noted this bid came in lower than the engineer’s estimate and favorable private and public references were received for this contractor. Trustee Betsinger questioned and Engineer Wallers summarized that this municipal project was within the contractor’s capability and experience to complete this proposed work. He noted staff recommended award of this contract to LUC Group and requested Board approval of this item.
Trustee Gier moved to approve the Award of a Contract for Jackson Street Sanitary Sewer Improvements to LUC Group in the Amount of $112,820.00. Trustee Betsinger seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Lee, Trustee Betsinger, Trustee Jungermann and Trustee Marecek voting yea.
F. Resolution 2020-006 Ratifying Executive Order 2020-02.
President Brolley summarized the timing, circumstances and individual Board consultation that took place before action was taken on this Executive Order for a Water Assistance Program. Trustee Betsinger inquired and Director VanVooren summarized what number of households had requested assistance from this program as compared to the total number of existing residential household accounts. President Brolley noted this program will provide financial assistance to residents at a time when many uncertainties and hardships are present due to the ongoing COVID-19 pandemic.
Trustee Gier shared numerous questions and concerns as to whether the financial assistance provided by this program was extended equally to all Montgomery residents and small businesses. He further discussed concern with this program being enacted without an open session Emergency Board Meeting Board being held to discuss, clarify and vote on the impact of this program. President Brolley clarified that he reached out to many local small businesses, inquired if this program would help them and asked what other support or assistance would benefit them during these extenuating circumstances. He further clarified that this program was enacted under time-sensitive circumstances when impending water bills were being generated and action was taken only after each Board member was consulted.
Trustee Sperling inquired and Director VanVooren explained the numerous ways residents were informed about this water assistance program on social media. They also received instruction on how to participate in the program in their water bills. Trustee Lee inquired and Director VanVooren noted how many Boulder Hill customers versus the total number of Montgomery residential customers existed, and he confirmed that program instructions were mailed out to Boulder Hill residents. President Brolley summarized that the budget surplus was being used as intended to help residents dealing with financial uncertainty and Trustee Lee commended the Village for having a surplus fund percentage larger than neighboring communities to utilize in an emergency. Trustee Gier reiterated continued concern with whether the severity and duration of the pandemic would adversely affect the amount of surplus funds over time.
Trustee Betsinger moved to approve Resolution 2020-006 Ratifying Executive Order 2020-02. Trustee Marecek seconded this motion.
5 Yea. 1 No. Motion carried. Trustee Betsinger, Trustee Jungermann, Trustee Marecek, Trustee Sperling and Trustee Lee voting yea. Trustee Gier voting no.
Items for Discussion
A. Liquor License Request for 1890 Douglas Road.
President Brolley inquired and Administrator Zoephel noted the applicant, Emad Yousif, was not present on the call to address the Board regarding this liquor license request. Staff will follow up with the petitioner to move forward with this request and this item will be pushed to a future scheduled meeting to be addressed for discussion and possible action.
New or Unfinished Business
Trustee Gier noted the Beautification Committee’s scheduled meeting was canceled, but he clarified their projects would be continuing as planned. He shared Public Works would be planting a tree for Arbor Day on April 24th, without a public ceremony for the event. He also noted the Bridge Flower Planter Program event was scheduled for Saturday, May 16th at 9 a.m. but noted the planting would be completed by Public Works if the shelter in place order continued until then.
Trustee Betsinger asked and Director Wolf and Chief Smith provided updates on how Public Works and Police Department staff were handling the social distancing protocols and split shifts in response to the pandemic circumstances. They shared the safety protocols and operations and personal protective equipment being utilized to protect staff from exposure and thankfully, noted no employees had tested positive for COVID-19 to date. Trustees Betsinger and Jungermann shared their appreciation for the hard work and dedication shown by Village employees and staff in all departments during these difficult, extenuating circumstances. President Brolley thanked staff and the Village Department Heads for coordinating and participating in daily emergency management calls to handle Village business matters. He also thanked the Village Board and the Press for their support and participation in this virtual Board Meeting.
Future Meetings
A. Historic Preservation Commission – Monday, April 20, 2020 at 6:30 p.m. – Canceled. B. Committee of the Whole Meeting – Tuesday, April 21, 2020 at 7:00 p.m. – Canceled. C. Intergovernmental Committee Meeting – Monday, April 27, 2020 at 6:00 p.m.
D. Village Board Meeting – Monday, April 27, 2020 at 7:00 p.m.
Adjourn to Executive Session: 7:43 p.m.
A. To Discuss Collective Negotiating Matters Pursuant to 5 ILCS 120/2 (c)(2).
President Brolley requested a motion to Adjourn to Executive Session to discuss this item.
Trustee Jungermann moved to Adjourn to Executive Session To Discuss Collective Negotiating Matters Pursuant to 5 ILCS 120/2 (c)(2). Trustee Betsinger seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Gier, Trustee Sperling, Trustee Lee and
Trustee Betsinger voting yea.
With no further business to come before the Board, the meeting adjourned at 7:58 p.m.
https://ci.montgomery.il.us/AgendaCenter/ViewFile/Minutes/_04132020-463
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