City of Mattoon City Council met March 3.
Here is the minutes provided by the council:
Mayor Gover presided and called the meeting to order at 6:30 p.m.
Mayor Gover led the Pledge of Allegiance.
The following members of the Council answered roll call physically present: YEA Commissioner Dave Cox, YEA Commissioner Sandra Graven, YEA Commissioner Rick Hall, YEA Commissioner Preston Owen, and YEA Mayor Tim Gover.
Also physically present were City personnel: City Administrator Kyle Gill, City Attorney Daniel C. Jones, Finance Director/Treasurer Beth Wright, Public Works Director Dean Barber, Deputy Police Chief Sam Gaines, and City Clerk Susan O’Brien.
CONSENT AGENDA
Mayor Gover seconded by Commissioner Hall moved to approve the consent agenda consisting of minutes of the regular meeting February 18, 2020; bills and payroll for the last half of February, 2020.
Bills & Payroll
last half of February, 2020
General Fund
Payroll $ 25,264.41
Bills $ 67,439.85
Total $ 92,704.26
Hotel Tax Administration
Payroll $ 2,751.54
Bills $ 1,880.29
Total $ 4,631.83
Festival Mgt Fund
Bills $ 3,908.00
Total $ 3,908.00
Insurance & Tort Jdmt
Bills $ 186.23
Total $ 186.23
Midtown TIF
Fund
Bills $ 26,217.12
Total $ 26,217.12
I 57 East TIF Dist
Bills $ 31,717.50
Total $ 31,717.50
Water Fund
Payroll $ 39,559.24
Bills $ 183,765.14
Total $ 223,324.38
Sewer Fund
Payroll $ 38,993.74
Bills $ 73,567.04
Total $ 112,560.78
Health Insurance Fund
Bills $ 183,182.13
Total $ 183,182.13
Motor Fuel Tax Fund
Bills $ 7,463.88
Total $ 7,463.88
Mayor Gover declared the motion to approve the consent agenda carried by the following vote:
YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
PRESENTATIONS, PETITIONS AND COMMUNICATIONS
Mr. Robb Perry spoke on his contributions to tourism. Commissioner Hall acknowledged the attendance of an Eagle Scout earning his communications badge.
NEW BUSINESS
Commissioner Graven seconded by Commissioner Owen moved to adopt Resolution No. 2020- 3066, approving the Letter of Intent between IDOT and the City for a resurfacing project on Charleston Avenue (IL-16) from Lake Land Boulevard to Swords Drive; and authorizing the mayor to sign the Letter of Intent.
CITY OF MATTOON, ILLINOIS
RESOLUTION NO. 2020-3066
A RESOLUTION APPROVING A LETTER OF INTENT BETWEEN THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION AND THE CITY OF MATTOON FOR A RESURFACING PROJECT ON CHARLESTON AVENUE (IL-16) FROM LAKE LAND
BOULEVARD TO SWORDS DRIVE
WHEREAS, the State of Illinois acting through its Department of Transportation is preparing plans and specifications for a project on Charleston Avenue (IL-16) from Lake Land Boulevard to Swords Drive in Mattoon; and
WHEREAS, said project includes milling and resurfacing of Charleston Avenue, milling and resurfacing of the sidestreet returns, reconstruction of the sidewalk ramps, and traffic signal improvements; and
WHEREAS, the City of Mattoon’s estimated cost participation for said project is $746,350.00; and
WHEREAS, the Illinois Department of Transportation anticipates bidding said project on January 21, 2022 for construction in 2022; and
WHEREAS, the details of the City of Mattoon’s cost participation for said project are detailed in the attached Letter of Intent dated June 18, 2019.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mattoon, Coles County, Illinois, that the attached Letter of Intent between the State of Illinois, Department of Transportation and the City of Mattoon be approved, and that the Mayor be authorized to sign the document.
Upon motion by Commissioner Graven, seconded by Commissioner Owen, adopted this 3rd day of March, 2020, by a roll call vote, as follows:
AYES (Names): Commissioner Cox, Commissioner Graven, Commissioner Hall, Commissioner Owen, Mayor Gover
NAYS (Names): None
ABSENT (Names): None
ABSTAIN (Names): None
Approved this 3rd day of March , 2020.
/s/Tim Gover
Tim Gover, Mayor
City of Mattoon, Coles County, Illinois
ATTEST: APPROVED AS TO FORM:
/s/Susan J. O’Brien /s/Dan C. Jones
Susan J. O’Brien, City Clerk Dan C. Jones, City Attorney
Recorded in the Municipality’s Records on March 3, 2020.
Mayor Gover opened the floor for questions/comments/discussion. Director Barber explained the funding of the project with the State’s participation and the City’s capital improvement fund – not General Fund.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover. Commissioner Graven seconded by Commissioner Hall moved to adopt Resolution No. 2020- 3067, approving the Letter of Intent between Illinois Department of Transportation and the City for the reconstruction of the I-57/IL-16 Interchange; and authoring the mayor to sign the Letter of Intent.
CITY OF MATTOON, ILLINOIS
RESOLUTION NO. 2020-3067
A RESOLUTION APPROVING A LETTER OF INTENT BETWEEN THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION AND THE CITY OF MATTOON FOR THE RECONSTRUCTION OF THE I-57 / IL-16 INTERCHANGE
WHEREAS, the State of Illinois acting through its Department of Transportation is preparing plans and specifications to reconstruct the interchange at I-57 and IL-16; and
WHEREAS, the project includes reconstructing the bridges and ramps; and
WHEREAS, the project includes the construction of a shared-use path to connect the area at Coles Centre Subdivision to Swords Drive; and
WHEREAS, the City of Mattoon’s estimated cost participation for said project is $32,200.00 which is equivalent to 20% x 20% = 4% of the cost of the design and construction of the shared-use path; and
WHEREAS, the Illinois Department of Transportation anticipates bidding said project on June 17, 2022 for construction in 2022 and 2023; and
WHEREAS, the details of the City of Mattoon’s cost participation for said project are detailed in the attached Letter of Intent dated February 14, 2020.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mattoon, Coles County, Illinois, that the attached Letter of Intent between the State of Illinois, Department of Transportation and the City of Mattoon be approved, and that the Mayor be authorized to sign the document.
Upon motion by Commissioner Graven, seconded by Commissioner Hall, adopted this 3rd day of March, 2020, by a roll call vote, as follows:
AYES (Names): Commissioner Cox, Commissioner Graven, Commissioner Hall, Commissioner Owen,
Mayor Gover
NAYS (Names): None
ABSENT (Names): None
ABSTAIN (Names): None
Approved this 3rd day of March, 2020.
/s/Tim Gover
Tim Gover, Mayor
City of Mattoon, Coles County, Illinois
ATTEST: APPROVED AS TO FORM:
/s/Susan J. O’Brien /s/Dan C. Jones
Susan J. O’Brien, City Clerk Dan C. Jones, City Attorney
Recorded in the Municipality’s Records on March 3, 2020.
Mayor Gover opened the floor for comments. Director Barber explained the City’s small portion of MFT funds, approximately $32,000.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Cox seconded by Commissioner Owen moved to adopt Special Ordinance No. 2020-1734, authorizing an ordinance for the sale of Lot 33 in Lake Paradise Subdivision to Jerry Ginger and Teresa Ginger, owners of a home on leased premises at Lot 33, Lake Paradise Subdivision, and authorizing the mayor to sign all documents necessary to complete the transaction. (Commonly known as 3176 East Lake Paradise Road – 10-0-00959-000)
CITY OF MATTOON, ILLINOIS
SPECIAL ORDINANCE NO. 2020-1734
AN ORDINANCE AUTHORIZING THE SALE OF SURPLUS REAL ESTATE
WHEREAS, the City of Mattoon owns certain real estate parcels at Lake Paradise Subdivision including Lot 33; and
WHEREAS, State Statute 65 ILCS 5/11-76-4.1 enables municipalities to sell real estate, at a price of not less than 80% of the appraised value, if it is determined to be in the best interest of the municipality by a vote of two-thirds of the corporate authorities then holding office; and
WHEREAS, Jerry and Teresa Ginger own a cabin, and lease the real estate at Lot 33 of Lake Paradise Subdivision, also known as 3176 East Lake Paradise Road; and
WHEREAS, said real estate is further described on the attached sketch labeled Exhibit ‘X’ and the attached deed labeled Exhibit ‘Y’; and
WHEREAS,Jerry and Teresa Ginger wish to purchase said real estate at the appraised value of $10,104.00; and
WHEREAS, the City Council declared Lot 33 “no longer necessary or required for the use of the municipality” and “authorized management staff to negotiate contracts to sell said lots” by virtue of Resolution No. 2006-2642; and
WHEREAS, the City Council established certain Covenants, Restrictions, and Limitations for Lake Paradise Subdivision in a Declaration made May 16th, 2006 and caused said document to be recorded at the Coles County Clerk and Recorder’s Office as Document No. 0690359, said covenants are attached as Exhibit ‘Z’.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MATTOON, COLES COUNTY, ILLINOIS, as follows:
Section 1. The City Council determines that it would be inappropriate to offer this property to competitive bidding since the leasee has already invested in permanent improvements on the premises that cannot be conveniently separated.
Section 2. The Mayor and City Clerk are authorized to sign documents conveying, by Warranty Deed, attached as Exhibit ‘Y’, title to the real estate described in Section 3 of this ordinance to Jerry and Teresa Ginger in exchange for payment in the amount of $10,104.00.
Section 3. The real estate to be conveyed pursuant to this ordinance is legally described as: Lot 33 of Lake Paradise Subdivision, Paradise Township, Coles County, Illinois, commonly known as 3176 East Lake Paradise Road, Mattoon, Illinois.
Excepting any interest or estate in the minerals underlying the surface of the land which may have been heretofore conveyed or reserved, and all rights and easements in favor of any such mineral interest or estate.
Section 4. The Covenants, Restrictions, and Limitations for Lake Paradise Subdivision, Paradise Township, Coles County, Illinois, attached as Exhibit ‘Z’, shall run with the land, as provided by law, and shall be binding on all parties and all persons claiming under them and for the benefit of, and limitations on, future owners in such subdivision.
Section 5. This ordinance shall be deemed published as of the day of its adoption and approval by the City Council.
Section 6. This ordinance shall be effective upon its approval as provided by law.
Upon motion by Commissioner Cox, seconded by Commissioner Owen, adopted this 3rd day of March, 2020, by a roll call vote, as follows:
AYES (Names): Commissioner Cox, Commissioner Graven,
Commissioner Hall, Commissioner Owen,
Mayor Gover
NAYS (Names): None
ABSENT (Names): None
Approved this 3rd day of March, 2020.
/s/Tim Gover
Tim Gover, Mayor
City of Mattoon, Coles County, Illinois
ATTEST: APPROVED AS TO FORM:
/s/Susan J. O’Brien /s/Daniel C. Jones
Susan J. O’Brien, City Clerk Daniel C. Jones, City Attorney
Recorded in the Municipality’s Records on March 3, 2020.
Mayor Gover opened the floor for questions/comments with no response.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
DEPARTMENT REPORTS:
CITY ADMINISTRATOR/COMMUNITY DEVELOPMENT noted preparation of budgets; and thanked Treasurer Wright and Department Heads for their help with the budgets; otherwise, business as usual. Mayor Gover opened the floor for questions with no response.
CITY ATTORNEY noted business as usual; and updated the Council on the Airport Authority appointment as waiting for the State’s Attorney’s request to the Attorney General for an opinion. Mayor Gover opened the floor for questions with no response.
CITY CLERK noted business as usual with preparation of the budget and having 120 Early Voters. Mayor Gover opened the floor for questions with no response.
FINANCE noted budget preparation and projections. Mayor Gover opened the floor for questions with no response.
PUBLIC WORKS noted upcoming bid openings for the bike trail and DeWitt Avenue patching. Administrator Gill thanked Director Barber for his work on the budgets. Commissioner Cox acknowledged the good list of projects this year.
FIRE Commissioner Hall thanked the Fire Department for filling in until a full-time chief was employed; noted eight candidates who applied for the chief’s position; and explained interview process.
POLICE noted no major incidents, business as usual, and budget preparation while looking for grants. Mayor Gover opened the floor for questions with no response.
ARTS AND TOURISM Commissioner Hall had no comments.
COMMENTS BY THE COUNCIL
Commissioner Hall elaborated on the attendance of the Illinois Rural Economic Development Conference in Springfield. Commissioners Cox, Graven and Owen had no further comments. Commissioner Hall seconded by Commissioner Cox moved to adjourn at 6:49 p.m.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, NAY Commissioner Owen, YEA Mayor Gover.
https://mattoon.illinois.gov/download/city-council-meeting-2020-0303/
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