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Friday, April 3, 2020

Community Unit School District No. 1 Board of Education met December 18

By East Central Reporter Reports | Mar 21, 2020

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Community Unit School District No. 1 Board of Education met Dec. 18.

Here is the minutes provided by the board:

The Board of Education of Community Unit School District No. 1, Coles and Cumberland Counties, Illinois met in regular session on Wednesday, December 18, 2019 at the Administration Building – 410 West Polk Avenue, Charleston, Illinois 61920

At 6:30 p.m., President Coe appointed Eva Ritchey as Secretary Pro-Tem, called the meeting to order and asked for roll call.

The following board members were present: 

Jason Coe, President

Scott Clarke, Vice President 

Charles Jarrell, Treasurer 

Eva Ritchey

Matt Titus

The following board members were absent: Susan Daniels, Secretary

Brian Gough

The following staff members were present:

Todd Vilardo, Superintendent of Schools

Chad Burgett, Assistant Superintendent for Business Services 

Kristen Holly, Assistant Superintendent for Student Services

Visitors 17 and 0 Members of the Press

Mr. Vilardo reported that the Board of Education received an addendum to the board book under Consent Agenda Item VII that included:

1) a revised recommendation to accept a resignation from a teacher at Charleston High School, effective December 31, 2019.

2) a revised recommendation to accept a resignation from a paraprofessional at Carl Sandburg Elementary School, effective January 2, 2020.

Under Focus on Students and Good News Reports, Mr. Vilardo complimented the artwork display provided by the Charleston High School students. Heather Siegel is the art teacher.

Under Public, Staff Comments, Written Communications, President Coe asked if there were any requests or written communications to the Board of Education. No requests were received.

Moving to Consent Agenda items, President Coe asked if there were any requests from the Board of Education to remove any of the consent agenda items for discussion. Hearing none, Mr. Vilardo reviewed the items under Consent Agenda.

Consent Agenda: Standard Items

- Approve the minutes of the Regular Board Meeting of November 20, 2019.

- Approve the bills and payrolls for the month of November 2019.

- Approve the Activity Fund Accounts for the CUSD #1 attendance centers, period ending November 2019.

- Approve the summary of revenues and expenditures year to date as presented by Assistant Superintendent for Business Services Chad Burgett.

Consent Agenda: New Business 

2019 CHS Early Graduates

Contingent that all graduation requirements from the State of Illinois and CUSD #1 have been met, grant permission for the students listed in the December 2 & 6, 2019 memorandums from Principal Trevor Doughty as early graduates from Charleston High School, effective at the end of the first semester of the 2019-20 school year.

2020-2021 CHS Course Descriptions

Approve the changes to the 2020-2021 Charleston High School Course Description Booklet as presented.

Establish/Activity Fund Account, Charleston Middle School

Establish an Activity Fund Account for the ED Transition Classroom Printing Store at Charleston Middle School. This account will be subject to the state guidelines regarding the use of activity fund accounts.

Consent Agenda: Employment

- Consistent with board policies, grant an unpaid leave of absence to Heather Breazeale, a paraprofessional at Charleston High School beginning January 27, 2020 through May 20, 2020.

- Accept a letter of resignation from Chad Miller from his position as a Math Teacher at Charleston High School, effective December 31, 2019.

- Accept a letter of resignation from Brad Tribble from his position as a paraprofessional at Carl Sandburg Elementary School, effective January 2, 2020.

- Accept a letter of retirement from Debby Way, Secretary for Mark Twain Elementary School effective March 2, 2020. This retirement is subject to the provisions of district policies and state law.

- Approve the employment of Tiffany Taylor as a part time special education paraprofessional at Charleston Middle School, effective December 19, 2019. This employment was contingent upon the receipt of all required paperwork and the continued educational needs of the students.

- Approve the employment of Crystal Dagerhardt as a full time special education 1:1 paraprofessional for student #08931 at Charleston High School, effective January 6, 2020. This employment was contingent upon the receipt of all required paperwork and the continued educational needs of the student.

- Approve the employment of Bea Sawyer as a full time special education 1:1 paraprofessional for student #83174 at Mark Twain Elementary School, effective January 6, 2020. This employment was contingent upon the receipt of all required paperwork and the continued educational needs of the student.

- Approve the employment of Amber May in the extra-curricular assignment as an Assistant Softball Coach at Charleston High School during the 2019-20 school year. This employment was contingent upon the receipt of all information required for employment.

- Approve the list of individuals to serve as volunteer coaches at Charleston High School during the 2019-20 school year. These assignments are contingent upon the receipt of all required paperwork. 

Ken Baker Baseball Coach 

Bucky Reddish Wrestling Coach

- Approve the list of substitutes/volunteers for Community Unit School District No. 1, effective December 2019.

President Coe recommended that the Board of Education approve items under IV through VII inclusive on the Consent Agenda and Addendum. Dr. Clarke moved and Mr. Titus seconded the motion.

On roll call vote:

AYE: Clarke, Titus, Jarrell, Ritchey, Coe 

NAY: none 

Abstain: none 

Motion carried

Superintendent’s Report: CHS Final Exam Schedule for First Semester

The Board of Education was provided with the Charleston High School final exam schedule. Classes will resume on January 6, 2020 to begin second semester of the 2019-20 school year.

Mowing Bid and Specifications

The mowing services three-year bid cycle is set to end in the spring of 2020. Assistant Superintendent Chad Burgett and Facilities Director Jim Kuykendall shared a proposal for the district to take on the responsibility of mowing and maintaining the athletic fields, sports complex, the Twice as Nice building, and Mark Twain Elementary School. The proposal also included the purchase of mowing equipment and the employment of an additional maintenance employee. Mr. Burgett outlined the current mowing cost to the district compared to the initial start-up cost and duties of an additional employee with the Board of Education. Plans would be to revise the bid specifications for mowing service and employ the new position at the February regular board meeting.

Mr. Titus moved and Mr. Jarrell seconded a motion that the Superintendent’s Report was received by the Board of Education.

On roll call vote:

AYE: Titus, Jarrell, Clarke, Ritchey, Coe 

NAY: none 

Abstain: none 

Motion carried

Moving to New Business: FY2019 CUSD #1 Audit Report

Mr. Vilardo invited Ms. Tami Knight from Kemper CPA Group, LLP to present the FY2019 Financial Report for Community Unit School District No. 1. The Board of Education received a copy of the audit. After introductions to the Board and audience, Ms. Knight presented an overview of the financial audit of school district records and reports for the 2018-19 school year. She reviewed the audit findings, the corrective action plan for each finding and the District response to the findings.

It was recommended by the superintendent that the Board of Education accept the FY2019 Financial Audit as prepared by the Kemper CPA Group, LLP. Dr. Clarke moved and Mr. Titus seconded the motion.

On roll call vote:

AYE: Clarke, Titus, Jarrell, Ritchey, Coe 

NAY: none 

Abstain: Titus 

Motion carried

School Improvement Plans for ISBE ESSA Plan/1003a Grant Requirement

In accordance with the Illinois ESSA Plan, schools that are eligible to receive targeted support through the Title l School Improvement 1003(a) Grant are required to submit a work plan that must be approved by their local Board of Education and by the Illinois State Board of Education by December 30, 2019.

Assistant Superintendent Kristen Holly reported that Carl Sandburg and Jefferson Elementary Schools continue to receive targeted support in year 2, through the 1003(a) Grant, based on 2018 underperforming school designations.

It was the recommendation of the superintendent that the Board of Education approve the School Improvement Plan (SIP) for Carl Sandburg Elementary School and Jefferson Elementary School, as presented. Mr. Titus moved and Dr. Clarke seconded the motion.

On roll call vote:

AYE: Titus, Clarke, Jarrell, Ritchey, Coe 

NAY: none 

Abstain: Titus 

Motion carried

Employment/Jefferson Elementary School Assistant Principal, effective July 1, 2020

The process to hire the Assistant Principal for Jefferson Elementary School was used as in the past administrative positions. The applications were screened with a rubric by the screening committee to determine the candidates to be brought to the interviews. Team interviews were held with four (4) potential candidates on December 10, 2019.

It was the recommendation of the superintendent that the Board of Education approve a one-year, 10-month performance based administrative contract with Jeffrey L. Marlo to be employed as the Assistant Principal for Jefferson Elementary School, beginning July 1, 2020. Dr. Clarke moved and Mr. Titus seconded the motion.

On roll call vote:

AYE: Clarke, Titus, Jarrell, Ritchey, Coe 

NAY: none 

Abstain: Titus 

Motion carried

At 6:57pm, President Coe recommended that the Board of Education adjourn into closed session to consider information regarding appointment, employment, compensation, and discipline of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity.

5 ILCS 120/2/(c)(1)

Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS120/2/(c)(2)

Mr. Jarrell moved and Dr. Clarke seconded a motion.

On roll call vote:

AYE: Jarrell, Clarke, Titus, Ritchey, Coe 

NAY: none 

Abstain: none 

Motion carried

At 7:38pm, Dr. Clarke moved and Mr. Jarrell seconded the motion to reconvene from closed session.

On roll call vote:

AYE: Clarke, Jarrell, Titus, Ritchey, Coe 

NAY: none 

Abstain: none 

Motion carried

At 7:39pm Dr. Clarke moved to adjourn from the board meeting. Mr. Titus seconded the motion.

On roll call vote:

AYE: Clarke, Titus, Jarrell, Ritchey, Coe

NAY: none 

Motion carried

https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/583315/12-18-2019RegularBdMtg.pdf

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Community Unit School District 1