Village of Montgomery Village Board met Jan. 27.
Here is the minutes provided by the board:
President Brolley called the meeting to order at 7:06 p.m. followed by the Pledge of Allegiance.
Roll Call
Trustee Gier Yea Trustee Betsinger Yea
Trustee Sperling Yea Trustee Jungermann Yea
Trustee Lee Yea Trustee Marecek Yea
Also present: Administrator Jeff Zoephel, Attorney Laura Julien, Chief of Police Phillip Smith, Director of Public Works Mark Wolf, Director of Finance Justin VanVooren, Director of Community Development Rich Young, Senior Planner Jerad Chipman, Engineer Peter Wallers, Clerk Penny Fitzpatrick, Members of the Press and others.
Public Participation
A. Public Comments.
Resident Tim Neuenkirchen of 370 Montgomery Road inquired whether flood plain land near Marviray Manor could be developed into a native prairie, food forest or natural woodland area instead of being mowed and maintained by the Village. He further asked if vining plants could be added to the Route 30 sound barrier walls to cover them and provide bird habitats. Lastly, he asked if fruit trees could potentially be added to the Douglas Road parkway areas. President Brolley noted he could discuss with the Public Works Department what the project cost would be to convert the flood plain land over from grassland to native plants. He thanked Mr. Neuenkirchen for sharing his naturalizing ideas for locations throughout the Village.
Consent Agenda
A. Minutes of the Village Board Meeting of January 13, 2020.
B. Accounts Payable through January 23, 2020 in the Amount of $270,167.36.
C. Appointment by the Village President of Marion Bond, 3003 Foxmoor Drive, to the Plan Commission for a Term from February 1, 2020 through January 31, 2025.
D. Appointment by the Village President of Marion Bond, 3003 Foxmoor Drive, to the Zoning Board of Appeals for a Term from February 1, 2020 through January 31, 2025.
Trustee Jungermann moved to approve Items A-D on the Consent Agenda. Trustee Gier seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Gier, Trustee Sperling, Trustee Lee and Trustee
Betsinger voting yea.
Items for Separate Action
A. Recommendation of the Montgomery Development Fund Committee on a Forgivable Loan for JMB Investment Partners LP.
President Brolley noted Items for Separate Action A. and B. would be discussed together and voted on separately. Director Young summarized the Recommendation on a Forgivable Loan for JMB Investments Partners LP and the Authorization of a Forgivable Loan for John and Mary Ellen Bonk. He shared the proposed $10,000 forgivable loan would cover concrete cleanup work and landscaping expenses for trees and grass planted on the property. Director Young requested approval of this Forgivable Loan Recommendation by the Montgomery Development Fund Committee.
Trustee Gier moved to approve the Recommendation of the Montgomery Development Fund Committee on a Forgivable Loan for JMB Investment Partners LP. Trustee Jungermann seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Lee, Trustee Betsinger, Trustee Jungermann and Trustee Marecek voting yea.
B. Resolution 2020-002 Authorizing a Forgivable Loan for John and Mary Ellen Bonk.
Hearing no further discussion on Resolution 2020-002, President Brolley requested a motion on this item for approval.
Trustee Gier moved to approve the Resolution 2020-002 Authorizing a Forgivable Loan for John and Mary Ellen Bonk. Trustee Sperling seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Lee, Trustee Betsinger, Trustee Jungermann and Trustee Marecek voting yea.
C. Resolution 2020-003 Adopting a Complete Streets Policy.
Engineer Wallers discussed the shared use path networks and connectivity plans implemented by the Village. He noted staff supported adopting a Complete Streets Policy in order to more readily compete for and secure Federal funding for road grants when working with the Kane County Council of Mayors. Trustee Marecek shared support for Resolution 2020-003 to formalize a plan to achieve more complete path connectivity throughout the Village.
Trustee Marecek moved to approve the Resolution 2020-003 Adopting a Complete Streets Policy. Trustee Betsinger seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Gier, Trustee Sperling, Trustee Lee, Trustee Betsinger and Trustee Jungermann voting yea.
D. Professional Services Agreement with Engineering Enterprises Inc. for Design and Construction Engineering for the Parkview Drainage Basin Maintenance in the Amount of $37,821.00.
Director Wolf summarized the need for maintenance of the detention basin that serves the Parkview and Marviray Manor subdivisions. He noted this Professional Services Agreement with EEI would provide construction and design engineering for basin housekeeping to address debris issues and repair a pumping station roadway retaining wall. Trustee Gier inquired and Director Wolf addressed the scope of this work regarding the ditch line and under drain work in the area.
Trustee Gier moved to approve the Professional Services Agreement with Engineering Enterprises Inc. for Design and Construction Engineering for the Parkview Drainage Basin Maintenance in the Amount of $37,821.00. Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Gier, Trustee Sperling, Trustee Lee, Trustee Betsinger, Trustee Jungermann and Trustee Marecek voting yea.
Items for Discussion
A. Solicitor Permits.
Administrator Zoephel summarized a proposal to increase Solicitor Permit fees from $30 per permit for a thirty-day term to $100 per permit for a 12-month term. This policy change would reduce the administrative burden that permit processing places on staff. Board discussion was had and questions were raised regarding whether notice would be given when soliciting would take place, whether a photo ID badge was required for all solicitors and whether the permit term would apply per calendar year or from the time of the permit application.
Trustees asked whether solicitor permits would be transferable and whether soliciting would take place during the winter months. Attorney Julien and Administrator Zoephel commented on whether the permit revocation policy would remain the same, whether the suggested price point and term changes were reasonable and permissible and whether a notice provision could be added. Trustee Betsinger suggested a public relations campaign to promote the No Soliciting Registry. President Brolley summarized that additional information was needed to determine whether a $100 fee per permit for a three or six-month term better served this change request and noted this item would come back for discussion and possible action at a future meeting.
B. Sustainable Initiatives Quarterly Update.
Senior Planner Chipman summarized the Sustainable Initiatives Quarterly Update and shared results and collaborations regarding the Community Solar Program, Electric Vehicle Charging Station and Bike Share Program. He noted the proposed Bike Share Program would come back for further discussion and action at a meeting in February. Senior Planner Chipman also announced an upcoming Fox Valley Sustainability Network Event regarding Solar Energy would take place on Friday, January 31, 2020 at 9:30 at The Centre of Elgin.
President Brolley inquired and Senior Planner Chipman noted the Electric Vehicle Charging Station had been used in recent months and no fee was being charged for its use at this time. He also shared that charging station parking signage would be installed shortly by the Public Works Department and a fee for charging station use might be developed in the future. President Brolley asked and Senior Planner Chipman discussed how many solar permits were projected in 2020 and if the reduced incentives expected would affect program interest and participation over time.
New or Unfinished Business
Trustee Jungermann asked whether the insurance companies were responding to and handling the accident claim involving a police cruiser hit by a drunk driver. Administrator Zoephel noted any litigation or subrogation concerning the accident would be handled by the Village’s insurance company. Chief Smith clarified the police vehicle had been repaired and was back in service.
Trustee Marecek thanked the Montgomery Police Department and responding officers for their recent arrests regarding an incident in the news.
Future Meetings
A. Plan Commission Meeting—Thursday, February 6, 2020 at 7:00 p.m.
B. Village Board Meeting—Monday, February 10, 2020 at 7:00 p.m.
C. Beautification Committee Meeting—Wednesday, February 12, 2020 at 6:00 p.m.
D. Committee of the Whole Meeting – Tuesday, February 18, 2020 at 7:00 p.m. (May Be Canceled). E. Intergovernmental Committee Meeting—Monday, February 24, 2020 at 6:00 p.m.
F. Village Board Meeting—Monday, February 24, 2020 at 7:00 p.m.
Adjourn to Executive Session: 7:38 p.m.
A. To Discuss Collective Negotiating Matters Pursuant to 5 ILCS 120/2 (c)(2).
President Brolley requested a motion to Adjourn to Executive Session to discuss this item.
Trustee Jungermann moved to Adjourn to Executive Session To Discuss Collective Negotiating Matters Pursuant to 5 ILCS 120/2 (c)(2). Trustee Betsinger seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Gier, Trustee Sperling, Trustee Lee and Trustee
Betsinger voting yea.
With no further business to come before the Board, the meeting adjourned to Executive Session at 7:38 p.m.
https://ci.montgomery.il.us/AgendaCenter/ViewFile/Minutes/_01272020-454
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