East Central Reporter

City of Neoga City Council met June 10.

Here is the minutes provided by the council:

CALL TO ORDER

The meeting was called to order at 7:00 p.m. by Mayor Marty Hartke. The Pledge of Allegiance was recited. Those present were: Commissioners Helm, Hakman, Edwards, Groves, and Mayor Hartke. Others present were City Clerk Brenda Evans, City Treasurer Diana Foor, Building Inspector Jeff Morrison, and Neoga News Editor Chambers.

MINUTES

After reviewing the regular and executive session minutes from May 28 and the executive session minutes from April 22, 2019, Commissioner Edwards made a motion to approve the minutes as presented. The motion was seconded by Commissioner Hakman. Ayes, Commissioner Edwards, Hakman, Helm, and Mayor Hartke. Ayes, none. Commissioner Groves abstained. Motion carried. 4-0.

PUBLIC AFFAIRS, MAYOR HARTKE

BID ON FIRE DOOR AT COMMUNITY CENTER

City Clerk Evans gave the council a bid for a new fire door to be placed on the west end of the community center to eliminate the current gate. The bid was from MDF in the amount of $1,885.85. Building Inspector Morrison told the council that he would like to make sure that the bid included fire safe drywall before they awarded the bid. The consensus of the Council was to wait until Morrison received confirmation before awarding the bid.

FINANCE, COMMISSIONER GROVES

TREASURER’S REPORT

After a brief discussion, Mayor Hartke ordered the financial report to be placed into the files of the City Clerk.

PUBLIC PROPERTY, COMMISSIONER HAKMAN

E.J. WATER COOPERATIVE UPDATE

Commissioner Hakman gave a written update to the Council regarding the monthly phone call that the city holds with EJ Water. The report explained that everything was proceeding, and the water line from EJ Water to Neoga went to bids two (2) weeks ago. November is still the targeted completion date for the water lines. The second phase of the project is the water tower which is still being finalized.

Commission Hakman informed the Council that he has been reviewing the TIF ordinance and policy, and he would like to have the Council review the policies as well. Hakman said that if the Council has not yet approved the policies then they should. Then they can be revised. City Clerk Evans said she would look the policies up to see if and or when they were passed.

COMMUNITY CENTER

Commissioner Hakman told the Council that he used the community center and was not able to locate cleaning supplies for the gym. City Clerk Evans explained that they would have been located in the janitor’s closet; however, it would have been locked. She will order new supplies for the renters to use. Evans explained that in the past all the cleaning supplies were in the kitchen area. Since it is rented and the public is unable to get to get to it, addition items will be purchased.

STREETS AND ALLEYS, COMMISSIONER EDWARDS

VACATING BURROWS AVENUE FROM 7TH STREET NORTH

Commissioner Edwards informed the Council that he met with Superintendent Helm and they discovered that there was a sewer main running down the middle of that road. After a lengthy discussion regarding Burrows Avenue, it was the consensus of the Council to notify the property owner that he could do one of the follow:

1. Relocate the sewer main

2. Change the lot lines

3. Or leave it and not vacate the road

REMOVAL OF TREES

Supervisor Durbin told the Council that he will be looking for trees that need to be removed, and he will bring quotes back to the council at the next meeting.

City Clerk Evans explained the proposed 2019 MFT project is estimated at $42,600 for oil and chip on some streets. After a very brief discussion, it was the census of the Council to add some tilling and additional streets to the program.

HEALTH AND SAFETY, COMMISSIONER HELM

No report was given.

PUBLIC COMMENTS

Building Inspector Morrison told the Council that the Zoning Board will be holding a meeting as well as a public hearing on June 24th regarding two (2) variances and one (1) conditional use permit.

EXECUTIVE SESSION

Commissioner Edwards made a motion to move into executive session for Personnel Section 2(c) (1) – employee hiring, firing, compensation, discipline and performance, at 7:42 p.m. The motion was seconded by Commissioner Groves. Ayes, Commissioner Hakman, Helm, Groves, Edwards, and Mayor Hartke. Nays, none. Motion carried. 5-0.

RECONVENED AND ROLL CALL

The meeting was reconvened at 8:49 p.m. on a motion from Commissioner Groves. The motion was seconded by Commissioner Helm. Those present for roll call were: Commissioners Groves, Hakman, Helm, Edwards, and Mayor Hartke.

SALARY INCREASE

Commissioner Groves made a motion to increase the salary for Superintendent Durbin by $1000/ year due to Durbin passing his Class D water license. The motion was seconded by Commissioner Helm. Ayes, Commissioner Groves, Helm, Hakman, and Mayor Hartke. Nays, Commissioner Edwards. Motion carried. 4-1.

ADJOURNMENT

Commissioner Edwards made a motion to adjourn the meeting at 8:52 p.m. The motion was seconded by Commissioner Groves. Ayes, Commissioner Edwards, Groves, Hakman, Helm, and Mayor Hartke. Nays, none. Motion carried. 5-0.

https://neoga.org/sites/neoga.org/files/meetingminutes/June%2010%2C%202019.pdf