City of Newton City Council met April 16.
Here is the minutes provided by the council:
1. CALL TO ORDER: Mark Bolander, Mayor
Mayor Mark Bolander called the meeting to order.
2. PLEDGE OF ALLEGIANCE led by Alderman David Brown.
Pledge of allegiance to the flag was led by Alderman David Brown.
3. ROLL CALL: Rosetta York, City Clerk
Physically present: David Brown, Larry Brooks, Robert Reisner and Marlene Harris
Absent: Gayle Glumac and Eric Blake
Also present: Attorney Max Tedford, Treasurer Melissa Brooks and Clerk Rosetta York
4. ADOPT OR AMEND AGENDA: Delete Item 9c and add Ken Albrecht
Motion was made by Reisner, seconded by Harris, to adopt the amended agenda.
Ayes: Brown, Brooks, Reisner and Harris
Nays: None
5. APPROVAL OF REGULAR MINUTES of April 2, 2019:
Motion was made by Reisner, seconded by Brooks, to approve the minutes of the April 2, 2019 meeting of the Newton City Council.
Ayes: Brooks, Reisner, Harris and Brown
Nays: None
6. APPROVAL OF BILLS & ACCOUNTS PAYABLE
Alderman Reisner reviewed the pre-paids in the amount of $144,910.94 and the bills and accounts payable earlier today and made a motion to approve the pre-paids and authorize payment of the bills and accounts payable in the amount of $160,108.89.
Harris seconded the motion.
Ayes: Reisner, Harris, Brown and Brooks
Nays: None
7. PUBLIC COMMENTS/COMMUNICATIONS: Andre and Debra Leachman
Debra Leachman:
They would like to see Christmas lights and displays in Peterson Park.
the benefits it could have on the community. She did mention there may be a grant available, she had seen other community in another state had one. They would like to get the businesses, churches, school and anyone else to join their efforts. It was suggested that they construct a formal written plan for the project to present to groups.
Andre Leachman:
He spoke on the possible needs to achieve the Christmas displays.
Ken Albrecht:
Wanted everyone to know the Community Garden plots are for sale now, $10.00 per 15’x15’ plot. They will get the ground tilled as soon as it is dry enough to till.
8. OLD BUSINESS:
a. Consider and acton 2019-20 City of Newton balanced budget.
Motion was made by Brooks, seconded by Harris, to approve 2019-20 City of Newton balanced budget.
Ayes: Harris, Brown, Brooks and Reisner
Nays: None
b. Consider and act on 19-04 Ordinance to Amend Chapter 27, Section 2-9 Smokeless tobacco.
Motion was made by Brown, seconded by Harris, to pass 19-04 Ordinance to Amend Chapter 27, Section 2-9 Smokeless tobacco.
Ayes: Brown, Brooks, Reisner and Harris
Nays: None
c. Consider and act on TIF application for Pizza Man.
Motion was made by Harris, seconded by Brown, to authorize TIF application for Pizza Man for $2,500.00.
Ayes: Brooks, Reisner, Harris and Brown
Nays: None
d. Consider and act on the annual 19-03 Resolution for MFT Street Maintenance Program.
Motion was made by Reisner, seconded by Brooks, to pass 19-03 Resolution for MFT Street Maintenance Program, appropriated sum of $90,000.
Ayes: Reisner, Harris, Brown and Brooks
Nays: None
e. Consider and act on the quote from Smithenry Trenching for $7,020.00 which is the City’s cost-share with the County for the curb and sidewalk replacement/repair between S. Jackson St. and west to the alley on W. Washington St.
Motion was made by Reisner, seconded by Harris, to authorize the quote from Smithenry Trenching for $7,020.00 which is the City’s cost-share with the County for the curb and sidewalk replacement/repair between S. Jackson St. and west to the alley on W. Washington St
Ayes: Harris, Brown, Brooks and Reisner
Nays: None
9. NEW BUSINESS:
a. Consider and act on Special Event Application from Newton Elite Fitness.
Motion was made by Harris, seconded by Brooks, to approve a Special Event Application from Newton Elite Fitness, June 29, 2019
Ayes: Brown, Brooks, Reisner and Harris
Nays: None
b. Consider and act on purchase of a vehicle for Newton Police Department.
Motion was made by Brown, seconded by Reisner, to approve and authorize purchase of a 2016 Ford Explorer for Newton Police Department for $21,280.00, using nontax payer funds.
Ayes: Brooks, Reisner, Harris and Brown
Nays: None
c. Consider and act on advertising for part-time Police Officers.
10. COMMITTEE REPORTS OR COUNCIL REPRESENTATIVE REPORTS: EMA Committee on April
11, Police Committee on April 15 and Finance Committee on April 16.
EMA, April 11, 2019:
• Ed Francis: EMA assisted Wade Fire with vehicle “in water” call. Too windy to fly but found out no vehicle in water.
• MARCH 9TH assisted Cumberland Co. with missing person. Called off – found.
• Future flight TBD with Dept. of Conservation. DOC wants them to fly over certain areas.
• Ed and the committee discussed future housing for ERV and trailer.
Police Committee, April 15, 2019:
• Purchase of vehicle from Pennington Ford with a trade-in. Mike will pay $21,280.80 with nontax payer fund from $16,000 Range/$4,000 Drug/$1,280 DUI.
• 2021 budget City will fully funded by tax payer funds for new PD vehicle
• Sending Britton to K-9 training in August. It’s a Nationally Ranked completion held in Chicago, $375 plus expenses.
• Vaping Ordinance is ready
• Truck parking lot is good to go except stenciling the individual parking spots. May 1st City starts charging for parking.
• Need for part-time help was discussed. Individual being considered already has part-time certified police officer certificate among others. Adjourned at 6:45 PM
Finance Committee, April 16, 2019:
• Discuss TIF Applications: The Council said Pizza Man’s TIF application is ok to approve at council meeting for $2,500.00.
• Discuss Budgets: City Treasurer said Special Budgets would fund electric, water and waste water social security and IMRF for the fiscal year 2019-2020 budget.
• Discuss Logo on the street on the south side of Square, the cost for painting and stencil would be $2,500 and the cost for eagle track stencil would be $75.
• Discuss The Standard Industrial Classification Code Reporting for Jasper County which is the sale tax collected for the State, City and county. The over the past 3 year there has been an increase. Adjourned 5:55 pm
11.STATEMENTS: CouncilMembers:
Harris: She had looked at the Water Plant chlorinator. They have a purchase order to replace it.
Reisner: Gave the monthly leak adjustment report and billing corrections.
Brooks: Called a Water committee Meeting April 23 at 5:30 PM and a Waste Water Committee Meeting after Water.
Brown: No Comments
City Attorney: No Comment
City Treasurer: Presented 6 Appropriation Changes
Motion was made by Reisner, seconded by Harris, to make the following appropriation changes in the
General Fund Budget contingency fund:
1. In the Cemetery from the contingency fund to supplies move $100.
2. In the Police from the contingency fund to equipment repair move $500.General Insurance Budget contingency fund:
1. From the contingency fund to Medical Claims Paid move $50,000.
Electric Budget contingency fund:
1. From contingency fund to legal fees move $100.
2. From contingency fund to equipment repair move $6,000.
3. From contingency fund to depreciation expense move $25,000.
Ayes: Reisner, Harris, Brown and Brooks Nays: None
City Clerk: Water Department PO # 6506
Motion was made by Brooks, seconded by Harris, to authorize Water Department purchase order #6507 for $16,103.70 to De Nora Water Technologies Texas, LLC.
Ayes: Harris, Brown, Brooks and Reisner
Nays: None
John Stone:
Connor & Connor is working with B and T to get pricing to repair/replace the storm water has failed on Decatur St. and under the railroad.
Mayor:
After a Grant writer spoke at the monthly meeting, a JEDI member is looking at getting a grant to help with replacing the water main on Liberty St. This requires an updated costumer survey to apply for funds.
12. NEXT REGULAR MEETING: Tuesday, May 7, 2019 at 6:00 PM SCHEDULED COMMITTEE MEETINGS:
• Personnel Committee on Monday April 22 at 5:30
• Water Committee on Tuesday April 23 at 5:30 PM
• Waste Water on Tuesday April 23 after the Water Committee about 6:00 PM
• Finance/Riverwalk Wednesday April 24 at 5:30 PM
• JEDI on May 7, 2019 at 1:15 PM in People State Bank Room at Chamber
• Building and Grounds: Waiting on cost estimates
• Alcohol and Tobacco Committee: Committee Chairman will schedule
13. EXECUTIVE SESSION: Litigation, potential litigation and sale of real estate
Motion was made by Brown, seconded by Harris, to go out of open session and into closed session to discuss litigation, potential litigation and sale of real estate pursuant to the exceptions section of the Open Meetings Act pertaining to those areas of discussion.
Ayes: Brooks, Reisner, Harris and Brown
Nays: None
Open session suspended at 6:58 PM.
Motion was made by Brown, seconded by Brooks, to go out of closed session and back into open session.
Ayes: Reisner, Harris, Brown and Brooks
Nays: None
Open session resumed at 7:15 PM.
Mayor Bolander announced that during closed session the council discussed litigation, potential litigation and sale of real estate
14. ADJOURNMENT
Motion was made by Harris, seconded by Brown, to adjourn the meeting.
Ayes: Harris, Brown, Brooks and Reisner
Nays: None
Meeting adjourned at 7:20 PM.
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