Village of Dieterich Board met Nov. 5.
Here is the minutes provided by the board:
The Dieterich Village Board met in regular session on Monday, November 5, 2018 at 6:30 PM at Village Hall.
The meeting was called to order by President Brad Hardiek and the Pledge of Allegiance was recited.
The following Trustees were present: Carrie Galbraith; Mike French; Jennie Vail; Jeff White and Mike Meyer. Trustee Steve Kibler was absent. With five Trustees and President Hardiek present, a quorum was declared to be present. Also at the meeting were: Clerk Brittny Gipson, Village Engineer Lee Beckman, Dr. Michelle Braddy, AnneMarie Hopkins and Brant Mitchell.
Dr. Michelle Braddy was present to discuss her intentions of building a new medical center to the south of her current practice on South Main Street. The size and layout of the building and surrounding parking lot she wants to build are currently not possible with the large open ditch at the south end of her property. Dr. Braddy asked the Board if they would consider tiling part or all of the ditch in order for her to build the new medical center. The Board was open to the idea of her tiling the ditch, since the ditch is on her property, and then drafting a TIF redevelopment agreement to help Dr. Braddy offset the cost of tiling the ditch. Engineer Beckman will assist Dr. Braddy with obtaining quotes for the ditch tile.
A motion was made by Trustee M. French; seconded by Trustee J. White to approve the omnibus agenda; approve minutes of the October 15, 2018 regular meeting; approve the Treasurer’s Report and approve Expenditures. Roll call was 5 yes and 0 no.
Engineer Lee Beckman reported on the progress of the 2013 ITEP project. The handrails have been installed and the final walk through with IDOT and AJ Walker will be held Thursday, November 8th at 1:00 PM.
Lee reported the 2016 ITEP project is in the design phase. We are planning to incorporate the Safe Routes to School (SRTS) grant project with the ITEP project. After discussion, the Board agreed it made the most sense to wait and see if we receive the SRTS grant before going forth with the ITEP 2016 grant project design. Depending on the timing of the SRTS grant announcements, this will most likely push the ITEP 2016 project construction to 2020, instead of 2019 like we had hoped.
Lee reported that all the contracted work for Hartke Subdivision was completed by Effingham Asphalt.
A motion was made by Trustee M. Meyer; seconded by Trustee J. Vail to approve the Hartke Subdivision Change Order #6 for $21,724.26. Roll call was 5 yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee J. White to approve the Hartke Subdivision Change Order Section B #1 for $19,515.28. Roll call was 5 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by Trustee J. Vail to approve the Hartke Subdivision Final Pay Estimate #7 for $185,747.99. Roll call was 5 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by Trustee M. French to approve three quotes by Tebbe Excavating, Inc for Hartke Subdivision additional work. Quote #1 was for excess dirt removal from lots 15, 26 and 27 for $9,600.00. Quote #2 was for the west extension of the Veterans Drive street stub for $6,493.00. Quote #3 was for the south extension of the Liberty Drive Street stub for $7,800. Roll call was 5 yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee J. White to approve an $11,965.87 bid by Dale Esker Construction, Inc for a 35’ extension to the east end of Amy Street. Roll call was 5 yes and 0 no.
Engineer Beckman reported that John Lewis was planning to build the new manhole at the southwest corner of Loda and Maple Street as the weather allowed. The new intersection pavement will follow after the manhole is complete.
AnneMarie Hopkins, CPA, was present on behalf of Kemper CPA Group to present the Village audit for the year ending April 30, 2018. Overall, the Village performed well on the audit and no deficiencies were noted.
A motion was made by Trustee M. French; seconded by Trustee J. Vail to approve Ordinance 920-18: Levying the Taxes for the Corporate Purposes of the Village of Dieterich, Effingham County, Illinois, for the Fiscal Year Commencing May 1, 2018 and Ending April 30, 2019. Roll call was 5 yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee J. White to approve Resolution 471-18: Authorizing the Execution of a Certified Water System Operator Agreement (with EJ Water). Roll call was 5 yes and 0 no.
In other new business, the Board agreed to donate $100 to the Dieterich Ruritan Club to help offset the costs of the candy treat bags that are handed out when Santa comes door to door in Dieterich on December 16th from 5-7 PM.
At 8:53 PM a motion was made by Trustee M. Meyer; seconded by Trustee M. French to go into Closed Executive Session to discuss a personnel matter. Roll call was 5 yes and 0 no.
At 9:18 PM the Board returned from Closed Executive Session. Upon roll call the following Trustees were present: Carrie Galbraith; Jennie Vail; Mike French; Mike Meyer and Jeff White. President Brad Hardiek presided over the meeting. Also at the meeting was Clerk Brittny Gipson.
At 9:18 PM a motion was made by Trustee M. French; seconded by Trustee M. Meyer to adjourn the meeting. Roll call was 5 yes and 0 no.
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