Village of Dieterich President & Board of Trustees met Oct. 1.
Here is the minutes provided by the board:
The Dieterich Village Board met in regular session on Monday, October 1, 2018 at 6:30 PM at Village Hall.
The meeting was called to order by President Brad Hardiek and the Pledge of Allegiance was recited.
The following Trustees were present: Carrie Galbraith; Steve Kibler; Mike French; Jennie Vail; Jeff White and Mike Meyer. With six Trustees and President Hardiek present, a quorum was declared to be present. Also at the meeting were: Clerk Brittny Gipson and Village Engineer Lee Beckman.
A motion was made by Trustee M. Meyer; seconded by Trustee J. Vail to approve the omnibus agenda; approve minutes of the September 17, 2018 regular meeting; approve the Treasurer’s Report; approve Expenditures and approve Per Diem Pay. Roll call was 6 yes and 0 no.
Engineer Lee Beckman reported on the progress of the 2013 ITEP project. AJ Walker should have most of the work wrapped up this week. The handrails are still a few weeks away from being delivered.
Lee reported the 2016 ITEP project is in the design phase. We are planning to incorporate the Safe Routes to School grant project with the ITEP project, if we receive the SRTS grant.
A motion was made by Trustee J. Vail; seconded by Trustee J. White to approve the Hartke Subdivision change order #4 for $2,152.50. Roll call was 6 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by Trustee J. Vail to approve the Hartke Subdivision pay estimate #6 for $169,216.06. Roll call was 6 yes and 0 no.
Lee discussed the water main and sewer main the Dollar General developer has requested to be extended to the west edge of the Village along the north side of Rt. 33. The Board agreed Lee should go forth with the permitting process, since receiving those permits will take at least 90 days. Lee anticipates being able to bid out the water main extension, sewer main extension and new sidewalk in January or February 2019.
The Board discussed the proposed Maple and Loda Street and intersection improvements that Lee designed and sent out for bid. Bids are due on October 8th. Lee originally had the completion date for the project as the end of October, but some contractors that wanted to bid the project were too busy to complete the job this year. The Board agreed that Lee could send out an addendum and the project would not have a final complete date until April 2019.
A motion was made by Trustee C. Galbraith; seconded by Trustee J. White to approve Resolution 467-18: Resolution of Inducement to Glenwood Equities, LLC for the Development of Property Within the Village of Dieterich, Illinois (for a Dollar General). Roll call was 6 yes and 0 no.
A motion was made by Trustee S. Kibler; seconded by Trustee J. White to approve Resolution 468-18: Approving Final Plat and Certificate of Platting for Second Replat of Hartke Subdivision No. 5. Roll call was 6 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by Trustee M. French to approve Ordinance 917-18: Authorizing the Execution of Amendment to Certificate of Platting and Certificate of Restrictions and Covenants of Hartke Subdivision No. 5. This prohibits wooden fences in Hartke Subdivision and limits all fences to a maximum height of 6 feet. Roll call was 6 yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee M. Meyer to approve Ordinance 918-18: Amending Ordinance No. 877-18 and Ordinance No. 913-18 and Authorizing the Sale of Real Estate in Second Replat of Hartke Subdivision No. 5. Roll call was 6 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by Trustee S. Kibler to approve Ordinance 919-18: Amending Ordinance No. 898-18, An Ordinance Vacating an Unnamed Alley. This Ordinance corrects the legal description for the alley stated in Ordinance 919-18. Roll call was 6 yes and 0 no.
A motion was made by Trustee J. Vail; seconded by Trustee M. French to hire Bohnhoff Bros. for seeding Hartke Subdivision. Cost will be $1,950 and a slit seeder will be used. Roll call was 6 yes and 0 no.
During the Comments portion of the meeting, Trustee S. Kibler asked if our maintenance employees could add dirt in low spots of the cemetery. Settling has occurred along some of the new runners. The west end also needs weeds cut down now that the field has been harvested.
Trustee M. French updated the Board on his research for new water tower lights. He is still looking into different options for lights and getting pricing.
President Hardiek passed out several pictures of subdivision entrance signs and asked if anyone had a specific design that they liked. He wants the Board to agree on a design soon so we can get pricing for construction of the new Hartke Subdivision entrance sign.
At 7:56 PM a motion was made by Trustee M. French; seconded by Trustee M. Meyer to adjourn the meeting. Roll call was 6 yes and 0 no.
https://dieterichillinois.com/wp-content/uploads/2018/10/10.-October-1-2018-minutes-.pdf
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