City of Neoga Council met July 23.
Here is the minutes provided by the Council:
CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Mayor Tony Kepp. The Pledge of Allegiance was recited. Those present were: Commissioners Lindley, Edwards, Hartke, Groves, and Mayor Kepp. Others present were City Clerk Brenda Evans, City Treasurer Diana Foor, Police Chief Andy Schabbing, Engineer Lee Beckman, and Neoga News Editor Billie Chambers.
MINUTES
After reviewing the regular and executive session minutes, Commissioner Lindley made a motion to approve the regular session minutes from July 9, 2018. The motion was seconded by Commissioner Edwards. Ayes, Commissioner Lindley, Edwards, Hartke, Groves, and Mayor Kepp. Nays, none. Motion carried. 5-0.
PUBLIC AFFAIRS, MAYOR KEPP
No report was given.
FINANCE, COMMISSIONER HARTKE MONTHLY BILLS
After reviewing the bill list, Commissioner Hartke made a motion to pay the monthly bills as presented in the amount of $1,555,217.31. Hartke explained that the bills seemed higher this month due to the payment of the RLF account back to DCEO in the amount of $1,280,206.65. The motion was seconded by Commissioner Edwards. Ayes, Commissioner Hartke, Groves, Lindley, Edwards, and Mayor Kepp. Nays, none. Motion carried. 5-0.
ORDINANCE #919-07-18 An Ordinance Setting Forth a Budget of Estimated Receipts and Disbursements and Making Appropriations for City Purposes of the City of Neoga, Cumberland County, Illinois, for the Fiscal Year 2019 Commencing on May, 2018 and Ending on April 30, 2019.
After reviewing the appropriations ordinance, Commissioner Groves made a motion to accept Ordinance #919-07-18 as presented. The motion was seconded by Commissioner Hartke. Ayes, Commissioner Groves, Lindley, Edwards, Hartke, and Mayor Kepp. Nays, none. Motion carried. 5-0.
PUBLIC PROPERTY, COMMISSIONER GROVES
No report was given.
STREETS AND ALLEYS, COMMISSIONER EDWARDS PURCHASE OF 1999 BUICK
Commissioner Edwards told the council that he wanted them to discuss purchasing a 1999 Buick but has found a pick-up truck that will work better for the public works department. The price is $2,400. Since the purchase was not on the agenda the Council postponed it until the next meeting. However, it was the consensus of the Council to purchase the pickup if Commissioner Edwards found it to be in good working order.
PURCHASE OF ZTR MOWER Commissioner Edwards said that Superintendent Durbin submitted a quote for a new ZTR mower. Edwards said that he has reviewed the quote and would not recommend purchasing that mower because it is not a commercial quality. It was the consensus of the Council to table the discussion until the next meeting.
PROJECT UPDATES Engineer Lee Beckman updated the Council on the current projects as follows:
1. Sewer Plant – The preliminary engineering report was sent to the EPA on May 11, 2017. The IEPA still has not approved the concept for the sewer plant. The last correspondence was on August 22, 2017. Once approved, the plan will be to bid the project in early 2019 with construction completed by the end of 2019.
2. Safe Routes to School – We met with IDOT Representatives Greg Palmer and Sherry Phillips on October 18, 2017 to discuss the project. We are still waiting on Springfield to modify the route. New applications are being accepted.
3. Brighton Cabinets- The plans to improve the drainage were sent to IDOT in September of 2016. This has movement and will hopefully be done this year.
4. CDAP Water Grant – The $450,000 grant was awarded. All of the watermain and water meters are installed. Bids were low and all the grant money will not be spent.
5. State Grant ($100.00) – They have now extended the grant until June 2019. Quarterly reports are now being completed.
6. ITEP – The City applied for a $1,014,960 grant with $253,740 in leverage. Grant applications were submitted on December 1, 2017 and the project received partial (small) funding in the amount of $26,400 for design work.
7. RLF Project – Neoga has sent the money in to DCEO as required and DCEO is now accepting application for projects. Neoga’s application will be send in September or October.
HEALTH AND SAFETY, COMMISSIONER LINDLEY
NUISANCE REGULATIONS
City Clerk Evans asked the Council to review the nuisance ordinance recommendations from the City Attorney for the next meeting.
Commissioner Lindley said that he was still concerned about the sidewalk on the southeast corner of 6th Street and Oak Avenue. Lindley stated that the curb was still high next to the building and he thought it might be a trip hazard. City Clerk Evans stated that she has contacted IDOT about it and they will be checking on it.
PUBLIC COMMENTS
None were given.
EXECUTIVE SESSION
Commissioner Groves made a motion to go into executive session for sale or lease of Real Estate – 2 (c) (6) – Limited to actual setting of price for sale or lease of public property and Personnel – Section 2 (c)(1) – Employee hiring, firing, compensation, discipline and performance at 7:41 p.m. The motion was seconded by Commissioner Edwards. Ayes, Commissioner Groves, Lindley, Edwards, Hartke, and Mayor Kepp. Nays, none. Motion carried. 5-0.
RECONVENED AND ROLL CALL
The meeting was reconvened at 8:16 p.m. on a motion from Commissioner Hartke. The motion was seconded by Commissioner Groves. Those present for roll call were: Commissioner Hartke, Groves, Lindley, Edwards, and Mayor Kepp.
ADJOURNMENT
Commissioner Groves made a motion to adjourn the meeting at 8:22 p.m. The motion was seconded by Commissioner Edwards. Ayes, Commissioner Groves, Lindley, Edwards, Hartke, and Mayor Kepp. Nays, none. Motion carried. 5-0.
http://neoga.org/sites/neoga.org/files/meetingminutes/July%2023%2C%202018.pdf
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