City of Neoga Council met May 29.
Here is the minutes provided by the Council:
Call To Order:
The meeting was called to order at 7:00 p.m. by Mayor Tony Kepp. The Pledge of Allegiance was recited. Those present were: Commissioners Lindley, Edwards, Hartke, Groves, and Mayor Kepp. Others present were City Clerk Brenda Evans, City Treasurer Diana Foor, Police Chief Andy Schabbing, Building Inspector Jeff Morrison, Engineer Lee Beckman, Eric Emmerich, and Tim Kastl.
Minutes:
After reviewing the minutes, Commissioner Edwards made a motion to approve the regular session minutes from April 23, 2018. The motion was seconded by Commissioner Hartke. Ayes, Commissioner Edwards, Hartke, Groves, Lindley, and Mayor Kepp. Nays, none. Motion carried. 5-0.
Public Affairs, Mayor Kepp:
Purchase Of New Sign At Municipal Building-
City Treasurer Foor informed the Council that the sign quotes that she gave them were for two signs. Foor explained that one sign would be a ground sign located in front of the building like the current sign and the other would be for letters that would be located above the front door. After a lengthy discussion, it was the consensus of the Council to get additional sign designs and prices before proceeding.
Sign Variance For Sarah Bush Lincoln Health Center-
Building Inspector Jeff Morrison told the City Council that the Neoga Zoning Board of Appeals held a public hearing regarding a variance request from Sarah Bush Lincoln Health Center. Morrison said that Sarah Bush requested a variance for a sign at the new clinic. According to Morrison, the sign ordinance allows for up to a 40 sq. ft. sign, and they were wanting the sign to be just like their other clinics which is twice that size. Morrison said that there was no public input on the variance, and so the zoning board’s recommendation to the Council is to grant the variance. With no discussion held, Commissioner Edwards made a motion to grant the sign variance for Sarah Bush Lincoln Health Center. The motion was seconded by Commissioner Lindley. Ayes, Commissioner Edwards, Hartke, Groves, Lindley, and Mayor Kepp. Nays, none. Motion carried. 5-0.
Update On Projects From Milano & Grunloh-
Engineer Lee Beckman submitted a project update report for May 2018. The report was as follows:
Sewer plant: The preliminary engineering report was sent to the IEPA on May 11, 2017. The IEPA still has not approved the concept for the sewer plant. The last correspondence was on August 22, 2017. Once approved, the plan will be to bid the project in early 2019 with construction completed by the end of 2019.
Safe Routes to School: Met with Greg Palmer and Sherry Phillips on October 18, 2017 to discuss the project. Currently waiting on Springfield to modify the route.
Brighton Cabinets: The plans to improve the drainage were sent to IDOT in September 2016. This has movement and will hopefully be done this year.
CDAP Water Grant: All waterlines and meters have been connected to the new water main. The contractor will be back this fall to sow grass seed.
State Grant ($100,000): This was extended one year to June 30, 2018. It is currently suspended again. Quarterly reports are still being completed in case the money becomes available. They are now proposing to extend until June 2019.
ITEP: The city applied for an ITEP grant in the amount of $1,014,960 with matching funds in the amount of $253,740, back in December 2017. Recently the City was granted a design grant in the amount $26,400.
RLF Project: The City of Neoga will need to proceed with returning the RLF funds to the Department of Commerce and Economic Opportunity along with a final report, bank statement, and a letter or resolution from the Mayor. Once that is completed, the City may submit a project for reimbursement.
Update On Ej Water-
Eric Emmerich from EJ Water Corporation updated the Council on the proposed water line extension. Emmerich said that everything has been submitted to Rural Development and if approved as presented, bids will be taken later this year with construction in the spring of 2019. Mr. Emmerich said that they are still working with some property owners to erect a 250,000 gallon water tower and booster station along I57 and Centerline road. Emmerich also told the Council that the wastewater treatment plant has “Twig” coming by once a week, and Pat O’Dell is checking the water plant twice each week. O’Dell will be preparing a monthly operations report for the Council.
Resolution #02-05-18 A Resolution Authorizing the Execution of an Agreement for Cleaning the Municipal Building and Annex
After a brief discussion, Commissioner Edwards made a motion to accept Resolution #02-05-18 as presented. The motion was seconded by Commissioner Lindley. Ayes, Commissioner Edwards, Hartke, Grove, Lindley, and Mayor Kepp. Nays, none. Motion carried. 5-0.
Finance, Commissioner Hartke:
Monthly Bills-
After reviewing the bill list, Commissioner Hartke made a motion to pay the monthly bills as presented in the amount of $221,574.46. The motion was seconded by Commissioner Edwards. Ayes, Commissioner Hartke, Groves, Lindley, Edwards, and Mayor Kepp. Nays, none. Motion carried. 5-0.
Public Property, Commissioner Groves:
Ordinance #913-05-18 An Ordinance Authorizing the Lease of Real Estate (Scott Partlow and Leslie Partlow – Cash Rent Farm Lease)
After reviewing the ordinance, Commissioner Groves made a motion accept Ordinance #913-05-18, as presented. The motion was seconded by Commissioner Edwards. Ayes, commissioner Groves, Lindley, Edwards, Hartke, and Mayor Kepp. Nays, none. Motion carried. 5-0.
Ordinance #914-05-18 An Ordinance Authorizing Execution of Corrective Option and Amending Ordinance #890-12-16, an Ordinance Authorizing Sale of Real Property: Project: Crop Production Services Inc.
City Clerk Evans explained that this ordinance is to correct the legal description on the option of agreement with the City of Neoga and Crop Production Services Inc. With little discussion, Commissioner Groves made a motion to accept the ordinance as presented. The motion was seconded by Commissioner Hartke. Ayes, Commissioner Groves, Lindley, Edwards, Hartke, and Mayor Kepp. Nays, none. Motion carried. 5-0.
Streets And Alleys, Commissioner Edwards:
Resolution #03-05-2018 A Resolution for Maintenance Under the Illinois Highway Code.
Commissioner Edwards made a motion to accept Resolution #03-05-2018 as presented in the amount of $69,300. The motion was seconded by Commissioner Groves. Ayes, Commissioner Edwards, Hartke, Groves, Lindley, and Mayor Kepp. Nays, none. Motion carried. 5-0.
Health And Safety, Commissioner Lindley:
Commissioner Lindley said that he is working on getting the sidewalks replaced across town, and the railroad crossing on 5th Street has been repaired and it is very nice to drive over.
Public Comments:
Building Inspector Jeff Morrison told the Council that the Creek’s accessory building has not been moved yet, but the concrete has been poured, and hopefully the building will be moved this week.
Executive Session:
Commissioner Edwards made a motion at 7:51 pm to move into executive session for Personnel - Section 2 (c) (1) – Employee hiring, firing, compensation, discipline and performance. The motion was seconded by Commissioner Lindley. Ayes, Commissioner Edwards, Hartke, Groves, Lindley, and Mayor Kepp. Nays, none. Motion carried. 5-0.
Reconvened And Roll Call:
The meeting was reconvened at 8:50 p.m. on a motion from Commissioner Groves. The motion was seconded by Commissioner Edwards. Those present for roll call were: Commissioners Groves, Lindley, Edwards, Hartke, and Mayor Kepp.
Adjournment:
Commissioner Groves made a motion to adjourn the meeting at 8:50 p.m. The motion was seconded by Commissioner Edwards. Ayes, Commissioner Groves, Lindley, Edwards, Hartke, and Mayor Kepp. Nays, none. Motion carried. 5-0.
http://neoga.sdsaccess.net/sites/neoga.sdsaccess.net/files/meetingminutes/May%2029%2C%202018_0.pdf
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