Clark County Board of Commissioners met April 20.
Here is the minutes provided by the Board:
The regular meeting of the County Board met April 20, 2018 at 8:00 A.M. and was called to Order by Chairman John Hammond. County Clerk Carrie Downey led the pledge of allegiance.
ROLL CALL8:00 A.M.
Rex Goble District #1
Mike Brandenburg District #2
Jim Bolin District #3
John Hammond District #4
Susan Guinnip District #5
Todd Kuhn District #6
Mike Parsons District #7
Motion by Mike Brandenburg and second by Jim Bolin to approve the minutes of the March 16, 2018 Regular Board Meeting and the April 5, 2018 Special Board Meeting. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Mike Parsons and second by Rex Goble to approve the General Claims. The Chairman put the question and upon the roll being taken all members present voted “aye” with the exception of District 2, Mike Brandenburg who abstained. Whereupon the Chairman declared the motion adopted.
Motion by Susan Guinnip and second by Mike Brandenburg to approve the County Highway Claims. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
County Highway Engineer, Dallas Richardson, proceeded through his agenda. He reports that the Dolson Bridge contract has been signed and the beams have been ordered and should be ready the first week of June. Work should start in May. The road is washed out and closed until the bridge work is complete. The new tandem cab and chassis is scheduled for delivery on April 27th and then will go to have the bed and hydraulics installed. Dallas reports that the rental tractor which will be used for mowing is being delivered today. The rental contract has a base cost of $5697.00 for 8 months rental and 300 hours. With additional fees, the total should be around $6000.00. Dallas also reports that 3 different grants have been applied for in the last month including 2 HSIP safety grants. One is for the Hoguetown guardrail replacement and the other being the paved ditch removal along Clarksville Road. Both of these grants are for 90% of the project costs. The third grant is the Freight Grant on Sycamore Street from Route 1 east to Quality Lime. County Highway Engineer Dallas Richardson reports that the bids on the 2018 MFT Oil Letting have come in and a Resolution is needed to accept the bids.
Motion by Jim Bolin and second by Mike Brandenburg to adopt a Resolution approving the 2018 MFT Maintenance Oil Letting bid. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted. (See attached).
Motion by Todd Kuhn and second by Mike Parsons to adopt a Resolution for Engineering agreement Section #19-03122-00-BR with HLR for $21,000 to replace a Casey Township Bridge on 450th Street. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted. (See attached).
Motion by Susan Guinnip and second by Rex Goble to accept all Office Reports for March 2018. With exception of the Treasurer’s Office Report being for February 2018. The Chairman put the question and upon the roll being taken all members present voted “aye” with exception of District 2, Mike Brandenburg who abstained. Whereupon the Chairman declared the motion adopted. (See attached).
New Business: Kelly Lockhart gave an update on the Hazard Mitigation claims. Kelly reports that the plan has been completed and is now online. Once approved we will be eligible for FEMA funds in the future.
Kevin McReynolds addressed the Board on the 2008 Old York Flood reimbursement and states that it has been extended for one year. At this time three families are ready to go. Everyone else has until May 1st to decide to accept the buyout or provide their own appraisal.
Motion by Todd Kuhn and second by Mike Parsons to approve the Hazard Mitigation Update Resolution. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted. (See attached).
Susan Guinnip spoke about the Bicentennial coming up next year. Susan stated that at this point nobody from the State has contacted her as to if they are planning on doing anything locally to recognize the Bicentennial. She says that the State turns 200 years old this year and Clark County will turn 200 years old in 2019. The thought is it would be nice to do something at a local level to raise awareness. Discussion was to get local communities involved to get input on how to plan and what steps to take to accomplish this. Jim Bolin stated that the Clark County Economic Development Group is meeting next Wednesday at 8:30 am at Miss Barlow’s and this would be a good group to get their input.
Probation Officer Michelle Blankenship addressed the Board next. She stated that she has been working with Judge Resch about the need for an additional Probation Officer. Michelle advised the Board that since January two laws specifically have affected probation. The first one involves the methamphetamine law with the second conviction no longer being a mandatory prison sentence. People are being put on Probation for this now. The second law being bond reform which is to limit the number of people in jail. Michelle presented the Board with the increased number of people on home monitoring as well as probation. She gave a report of similar size counties and the number of Probation Officers that they employee. She stated that the Administrative Office of Illinois Courts (AOIC) requires her to get the County Board’s approval to fund 20% of the additional Probation Officer’s salary. This approval needs to be done before April 30, 2018. The question was raised if this was to be a full time position and that was confirmed. The increased number of people on probation is caused by the State releasing additional people from prison back into the community. The State wants 25% less people in the State prison system by 2020. Michelle presented the Board with recommendation letters from Judge Resch, Attorney McGrath, and Kyle Hutson, States Attorney. After further discussion about procedures and requirements of people on home monoritiong and probation it was decided that the need for an additional Probation Officer is warranted.
Motion by Rex Goble and second by Mike Brandenburg to approve funding for the County’s portion of the additional Probation Officer’s salary. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted. (See attached).
Old Business: The Civil Penalty from the U.S. Treasury for $10.350.00 was discussed. The questions were where the money should come from to pay the penalty and second was if this could discussed in an Executive Session. It was agreed that States Attorney Kyle Hutson should be asked to answer this question. Todd Kuhn left the room to ask States Attorney Kyle Hutson to join the meeting. John moved on to appointments.
Motion by Todd Kuhn and second by Jim Bolin to appoint Brent Clapp to replace D.J. Brewer on the 911 Board. Term to expire on 1/31/2021. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Todd Kuhn and second by Mike Brandenburg to re-appoint Karl Ellshoff to the Marshall Fire Board District Board. This is a 3-year term and will expire on 5/1/2021. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Mike Parsons and second by Susan Guinnip to re-appoint Carl Bubeck to the West Union Fire Board District Board. This is a 3-year term and will expire on 5/1/2021. The Chairman put the question and upon the roll being taken all members present voted “aye’. Whereupon the Chairman declared the motion adopted.
Motion by Mike Parsons and second by Mike Brandenburg to re-appoint John Yeley, Ron Simonton, and David Gross to the Farmland Assessment Review Board. These are 2-year terms that will expire on 4/1/2020. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Rex Goble asked that the Westfield Fire District Board re-appointments be tabled until next month’s Board meeting so that other people who may be interested in the positions have the chance to be considered. This was tabled until next month.
Motion by Todd Kuhn and second by Susan Guinnip to go into Executive session. Before the Chairman put the question upon the roll to be voted on, it was decided to state the purpose for going into Executive Session.
Kyle Hutson, Clark County States Attorney joined the meeting. The question was of him if the Civil Penalty could legally be discussed in an Executive Session. After more discussion on the subject States Attorney Hutson stated that this could legally be handled in Executive Session.
States Attorney Hutson was not familiar with this Statue and was offered the information from the cell phone of Lisa Thomas and Kirk Allen. After further discussion it was undecided whether it was legal or illegal as to the question of this being an Executive Session matter. At this point Todd Kuhn retracted his motion to go into Executive Session. After further discussion about which fund the money should come from to pay this and what exactly the penalty is for it was decided to table the matter until next month’s Board meeting. In the meantime it was decided to check into every option there might be to draw the funds from to satisfy the penalty.
Committee Reports: The ambulance cost study was discussed and information was that Holbert and Phipps, the County’s auditors have decided that it would be a conflict of interest for them to do the study and they suggested an outside firm do the study. They suggested Kemper Group who were unable to come to this month’s meeting, but will be at May’s Board Meeting. Jim Bolin spoke about the CCED and stated that inside the county there is now 4 endowment funds and the information he has is that the County Board needs to setup a committee to work with IllinoisSouth to oversee these endowment funds. In future Board Meetings Jim stated someone from IllinoisSouth will be here to go over and explain how everything works with the process.
Public Comments: Warren LeFever stated he had two things to comment on. The first being Effingham County passed a resolution declaring Effingham County a sanctuary for gun owners. Warren would like Clark County to follow suit and pass a resolution to the same effect. Jim Bolin voiced his agreement but wants to inform his constituents via local newspapers to get their feedback. Jim’s concern was himself voting his opinion before getting feedback from the people that he represents in Casey. It was agreed to put this on next month’s agenda. Warren’s next comment was that Camie Sanders has addressed the School Board wanting to take money from the public safety fund to use for armed police officers in the schools. Warren voiced his opposition to this idea.
Sherriff Jerry Parsley addressed the board in regards to his aging computer system. It is to the point now that nobody will support the system because of its age. Jerry states that they have talked to 911 about interfacing with their computer system that they are taking bids for and piggybacking off it. This would save a lot of money. Jerry asked that this be put on the agenda for next month’s meeting and he will have cost numbers and how it would be paid for at that time.
Mike Brandenburg raised the question about the States Attorney attending the monthly Board Meetings. After discussion it was agreed this would be a good idea.
Kirk Allen spoke on the U.S. Treasury Civil Penalty. In his opinion this constitutes misconduct and should be considered a crime. He also voiced his concern about Springfield legislatures voting on a bill to remove police officers out of all schools in Illinois. The final comment was that he doesn’t feel that the States Attorney is doing his job and should be held accountable.
Chairman Hammond stated a letter of non-compliance was received about noxious weed control. County Engineer Dallas Richardson discussed this and stated they have taken the stance to control the noxious weeds on property owned and maintained by the County. Concern was the cost of employing enough licensed personnel to take care of the weeds and the lack of funding for these positions. After a lengthy discussion it was decided to table this until next meeting.
Motion by Susan Guinnip and second by Mike Parsons to approve Preceding bills. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Todd Kuhn and second by Mike Brandenburg to approve one day and mileage claims. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Susan Guinnip and second by Mike Parsons that the meeting be adjourned until May 18, 2018 at 8:00 a.m. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted. The meeting adjourned at 9:18a.m.
IN ATTENDANCE: Kevin McReynolds – CCRPDC; Steve Turpin; Lisa Thomas; Kirk Allen; Warren LeFever – Marshall Alderman; Jason Wimbley—Clark County Ambulance; Jordan Wilhoit—Clark County Ambulance; Dallas Richardson - County Engineer; Kelly Lockhart – CCRPDC; Dustin Hanson; Tami Barrett; Jeff Pearce – Clark County Coroner; Sheri Higginbotham—Clark County Treasurer; Lisa Richey – Supervisor of Assessments; Michelle Blankenship—Probation Officer; Jerry Parsley – Clark County Sherriff; Mike Duvall – Clark County Sherriff’s Office; Ami Shaw - Clark County Circuit Clerk; Gary Strohm – Marshall Advocate; Susan Williamson – Probation Officer.
https://www.clarkcountyil.org/meetings
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