Mattoon City Council met May 15.
Here is the agenda provided by the Council:
The following members of the Council answered roll call physically present: YEA Commissioner Dave Cox, YEA Commissioner Sandra Graven, YEA Commissioner Rick Hall, YEA Commissioner Preston Owen, and
Also physically present were City personnel: City Administrator Kyle Gill, City Attorney Daniel C. Jones, Finance Director/Treasurer Beth Wright, Public Works Director Dean Barber (6:44 p.m.), Police Chief Jason Taylor, and City Clerk Susan O’Brien.
Consent Agenda:
Mayor Gover seconded by Commissioner Hall moved to approve the consent agenda consisting of
Bills & Payroll first half of May, 2018
General Fund
Payroll $ 255,731.56
Bills $ 220,422.12
Total $ 476,153.68
Hotel Tax Administration
Payroll $ 3,247.32
Bills $ 73,711.23
Total $ 76,958.55
Midtown TIF
Fund
Bills $ 16,229.48
Total $ 16,229.48
Bills $ 60,975.47
Total $ 60,975.47
Capital Project Fund
Bills $ 56,898.35
Total $ 56,898.35
Water Fund
Payroll $ 40,298.91
Bills $ 31,542.35
Total $ 71,841.26
Sewer Fund
Payroll $ 40,183.59
Bills $ 93,711.13
Total $ 133,894.72
Health Insurance Fund
Bills $ 170,051.92
Total $ 170,051.92
Motor Fuel Tax Fund
Bills $ 19,436.26
Total $ 19,436.26
Mayor Gover declared the motion to approve consent agenda carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Presentations, Petitions And Communications:
Mayor Gover opened the floor for Public comments and questions with no response from the Public.
New Business
Commissioner Cox seconded by Commissioner Graven moved to approve Council Decision Request 2018-1848, awarding the reconstruction bid in the amount of $1,264,102.70 to Beniach Construction for the reconstruction of Marshall Avenue from 9th to 14th Street.
Mayor Gover opened the floor for questions/comments/discussion with no response.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA
Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Cox seconded by Commissioner Owen moved to approve Council Decision Request 2018-1849, waiving the formal bidding requirement and approving Invoice #4 in the amount of $49,381.75 from Commercial Electric for emergency repairs to the Waste Water Treatment Plan (WWTP) resulting from the flood event on April 03, 2018.
Mayor Gover opened the floor for questions/comments/discussion. Administrator Gill noted the insurance adjustors were reviewing the damages; and there may be some coverage.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Graven seconded by Commissioner Cox moved to adopt Special Ordinance No. 2018-1674, approving the temporary parking restrictions on the north side of Edgar Avenue between 9th Street and 14th Street during the Marshall Avenue Reconstruction Project.
Special Ordinance No. 2018–1674
An Ordinance Approving Temporary Parking Restrictions On Edgar Avenue From 9th Street To 14th Street
Whereas, the City of Mattoon regulates on-street parking by Ordinance; and
Whereas, the City of Mattoon is preparing to begin a project to reconstruct Marshall Avenue from 9th Street to 14th Street; and
Whereas, increased traffic levels are anticipated on the portion of Edgar Avenue from 9th Street to 14th Street during the Marshall Avenue Reconstruction Project; and
Whereas, there is currently on-street parking allowed on both sides of Edgar Avenue from 9th Street to 14th Street; and
Whereas, the City of Mattoon wishes to establish temporary restrictions on the north side of Edgar Avenue during the Marshall Avenue Reconstruction Project.
Now, Therefore, Be It Ordained by the City Council of the City of Mattoon that parking on the north side of Edgar Avenue be prohibited from 9th Street to 14th Street during the reconstruction of Marshall Avenue. Said prohibition shall be implemented as follows:
1. The Public Works Department is hereby authorized to install No Parking signs on the north side of Edgar Avenue from 9th Street to 14th Street prior to the start of construction on Marshall Avenue.
2. The Public Works Department is hereby authorized to remove the No Parking signs on the north side of Edgar Avenue from 9th Street to 14th Street at the end of construction on Marshall Avenue.
3. The Public Works Department is hereby authorized to cover the No Parking signs on the north side of Edgar Avenue from 9th Street to 14th Street during any significant periods of inactivity on the Marshall Avenue construction project.
4. Parking fines shall be in accordance with Section 35.01(B)(10) of the City of Mattoon, Illinois Code of Ordinances.
Upon motion by Commissioner Graven, seconded by Commissioner Cox, adopted this 15th day of May, 2018, by a roll call vote, as follows:
AYES (Names): Commissioner Cox, Commissioner Graven,
Commissioner Hall, Commissioner Owen, Mayor Gover
NAYS (Names): None
ABSENT (Names): None
Approved this 15th day of May, 2018.
/s/Tim Gover
Tim Gover, Mayor
City of Mattoon, Coles County, Illinois
ATTEST: APPROVED AS TO FORM:
/s/Susan J. O’Brien /s/Daniel C. Jones
Susan J. O’Brien, City Clerk Daniel C. Jones, City Attorney
Recorded in the Municipality’s Records on May 15, 2018, 2018.
Mayor Gover opened the floor for questions/comments. Commissioner Graven noted the neighbors’ request was made at the Public Works Advisory Board meeting.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Hall seconded by Commissioner Graven moved to approve Council Decision Request 2018-1850, approving a $15,000 grant by the Tourism Advisory Committee from hotel/motel tax funds to the Mattoon Babe Ruth Baseball for hosting the 12-year-olds’ Ohio Valley Tournament to be held July 18-23, 2018; and authorizing the Mayor to sign the agreement.
Mayor Gover opened the floor for questions/comments/discussion.
Mayor Gover declared the motion carried by the following vote: Abstain Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Hall seconded by Commissioner Cox moved to approve Council Decision Request 2018-1851, approving a $4,000.00 grant from Hotel/Motel Taxes to the Mattoon American Legion Post #88 Baseball for the purpose of supporting the Junior and Senior Firecracker Classic Events on June 8-10, 2018 and June 29- July 1, 2018 respectively; and authorizing the mayor to sign the agreement.
Mayor Gover opened the floor for questions/comments/discussion.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Hall seconded by Commissioner Graven moved to approve Council Decision Request 2018-1852, approving a $3,075.00 grant from hotel/motel tax funds to the Lake Mattoon Sailing Association for the purpose of supporting the Lake Mattoon Riviera Regatta to be held June 8-10, 2018; and authorizing the mayor to sign the agreement.
Mayor Gover opened the floor for questions/comments/discussion.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Hall seconded by Commissioner Cox moved to approve Council Decision Request 2018-1853, approving a $3,375 grant by the Tourism Advisory Committee from hotel/motel tax funds to the Breaking Fate Entertainment, LLC for the Spook Show Convention to be held July 28-29, 2018;and authorizing the Mayor to sign the agreement.
Mayor Gover opened the floor for questions/comments/discussion. Council discussed the event and the large crowd it draws.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Department Reports:
City Administrator/Community Development noted several items including a busy community development time, Planning Commission to have three items on its agenda and more for its following meeting, attorneys with union negotiations, and AFSCME negotiations yesterday. Mayor Gover opened the floor for questions with no response.
City Attorney noted business as usual and the review of a release from Pierce Fire Equipment which was not for the City’s situation. Mayor Gover opened the floor for questions with no response.
City Clerk noted business as usual. Mayor Gover opened the floor for questions with no response.
Finance distributed and reviewed the April 2018 Financial Report and cash position; would wait to complete adjustment accruals until April ’19; and anticipation of auditors in June and July. Mayor Gover opened the floor for questions with no response.
Public Works Administrator Gill noted Director Barber was out due to storms. Upon his arrival Director Barber updated Council on the street flooding locations with no overflow of the drainage ditch and tree crews to be picking up downed limbs. Mayor Gover opened the floor for questions with no response. Director Barber left the meeting at 6:46 p.m.
Fire Administrator Gill noted Chief Nichols was out due to storms.
Police updated Council on the volume of calls at 1,500 with 46 persons arrested and a number of cell phone violators. He announced Deputy Chief Gaines obtained a $12,500 grant to purchase body cameras and Officer Luke Wilson’s graduation from the academy and the top participant of the physical fitness at PTI. Mayor Gover opened the floor for questions. Commissioner Cox inquired as to the number of cameras to be purchased with grant. Chief Taylor stated 18.
Arts And Tourism Commissioner Hall noted the selling of Bagelfest tickets, upcoming Artworks event on June 16th, distribution of Arts scholarships, and 4th of July plans underway.
Comments By The Council:
Commissioners Cox, Graven, Hall, and Owen had no further comments.
Mayor Gover seconded by Commissioner Hall moved to recess to closed session at 6:47 p.m. pursuant to the Illinois Open Meetings Act for the purpose of the discussion of collective negotiating matters between the City of Mattoon and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5ILCS/20 (2)(C)(2)); the appointment, compensation, discipline, performance, or dismissal of specific employees of the City or legal counsel for the City. (5ILCS/20 (2)(C)(1)); and litigation is affecting the City and an action is probable or imminent (5ILCS/20 (2)(C)(11)).
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Council reconvened at 7:27 p.m.
Administrator Gill requested comments from the Council on a proposition to erect a pavilion at Lake Mattoon with the grant from Rotary and their request for $15,000. Council discussed the proposition, prevailing wage and funding.
Commissioner Hall seconded by Commissioner Cox moved to adjourn at 7:37 p.m.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, NAY Commissioner Owen, YEA Mayor Gover.
http://mattoon.illinois.gov/sites/default/files/citycouncil/051518_0.pdf
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