Village of Dieterich Village Board met February 5.
Here is the agenda as provided by the board:
The Dieterich Village Board met in regular session on Monday, February 5, 2018 at
6:30 pm at Village Hall.
The meeting was called to order by President Brad Hardiek and the Pledge of
Allegiance was recited.
The following Trustees were present: Carrie Galbraith; Jennie Vail; Jeff White; Mike
Meyer; and Mike French. Trustee Steve Kibler was absent, but listening via
speakerphone. With five Trustees present, a quorum was declared to be present.
Also at the meeting were: Clerk Brittny Gipson; Lee Beckman; Eric Emmerich and
Graham Milldrum (EDN).
Eric Emmerich with EJ Water was present to discuss the final details of the EJ Water
and Village of Dieterich Water Purchase Agreement. EJ Water is now proposing the
Village pay for 100% of the upcoming water tower maintenance work. In return, EJ
will provide a new telemetry system for the Village to view our water tower levels.
The Village will not have to pay for any of the equipment costs (approximately
$15,000), but there will be an approximate $300 annual cost for the cellular data
required to run the telemetry. The new equipment will be the Village’s to maintain.
The Board agreed this new proposal from EJ was acceptable and to have their
attorney finish drafting the contract.
A motion was made by Trustee M. Meyer; seconded by Trustee J. White to approve
the omnibus agenda; approve minutes of the January 15, 2018 regular meeting;
approve the minutes of the January 23, 2018 special meeting; approve
expenditures; approve the Treasurer’s report; approve a temporary liquor license
for the Dieterich Quasquicentennial Trivia Night Fundraiser on March 24, 2018 and
approve a temporary liquor license for Dieterich Quasquicentennial Mystery Night
Theater Fundraiser on April 28, 2018. Roll call was 5 yes and 0 no.
Engineer Beckman reported that the pre-construction meeting for the ITEP 2013
project has been set for February 7, 2018 at 9:00 a.m. at IDOT in Effingham.
Weather permitting, Lee anticipates the construction for this project to begin
sometime in March and last through June or July 2018.
Lee reported there is still no word from IDOT on the joint agreement or engineering
agreement for the ITEP 2016 project. Lee hopes we will see those agreements
from IDOT any day.
A motion was made by Trustee J. White; seconded by Trustee M. Meyer to allow
Milano and Grunloh Engineers to bid out the Hartke Subdivision construction
project. Roll call was 5 yes and 0 no.
Lee reported the Hartke Subdivision plans are 90% complete. Lee is planning to
advertise for bids at the end of next week and open bids in March.
The Board discussed with Engineer Beckman the seeding of the Hartke Subdivision
before infrastructure starts. The Board agreed that seeding was a good idea. Clerk
Gipson was asked to talk to Phil Hartke about getting this done.
The Board agreed to have Lee include the Waldhoff, Sunset and Niebrugge milling
and asphalt in the Hartke Subdivision bid documents. If the bids are too high, the
milling and asphalt can always be removed from the project.
A motion was made by Trustee J. White; seconded by M. French to receive and
acknowledge a recommendation letter from the Zoning Board on the text
amendment to Village of Dieterich Land Subdivision Ordinance No. 488. Roll call
was 5 yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee C. Galbraith to
approve Ordinance 875-18: Amending the Village of Dieterich Land Subdivision
Ordinance No. 488. Roll call was 5 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by J. Vail to receive and
acknowledge a recommendation letter from the Zoning Board on the text
amendment to the Village of Dieterich Zoning Ordinance No. 487. Roll call was 5
yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee C. Galbraith to
approve Ordinance 876-18: Amending the Village of Dieterich Zoning Ordinance No.
487 (text amendment to allow Church or other place or worship in an M-1 District
as a special use permit). Roll call was 4 yes, 1 abstain, 0 no. Meyer:yes,
Galbraith:yes, Vail:yes, French:yes, White:abstain
A motion was made by Trustee M. Meyer; seconded by Trustee J. Vail to approve
Resolution 457-18: Approving the Final Plat and Certificate of Platting and
Certificate of Restrictions and Covenants for Hartke Subdivision No. 5. Roll call was
5 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by Trustee J. White to approve
Ordinance 877-18: Authorizing the Sale of Real Estate (Hartke Subdivision lots).
Roll call was 5 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by Trustee J. Vail to approve
Ordinance 878-18: Authorizing Execution of a Promissory Note to Finance
Infrastructure Improvements ($1,300,000 for TIF 1 Redevelopment Area-Hartke
Subdivision No. 5). Roll call was 5 yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee M. Meyer to
approve Ordinance 879-18: Authorizing the Execution of a Release of Lease (Phillip
Hartke). Roll call was 5 yes and 0 no.
A motion was made by Trustee J. Vail; seconded by Trustee J. White to approve
Ordinance 880-18: Authorizing the Purchase of an Easement for Utility Purposes
(sewer line on Dieterich Unit 30 property). Roll call was 5 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by Trustee M. French to
approve Ordinance 881-18: Authorizing Execution of Release of Reservation of
Possibility of Reverter (Cory Niebrugge – Lot 74). Roll call was 5 yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee J. Vail to approve
Resolution 458-18: Authorizing the Execution of a Certified Water System Operator
Agreement (Dean Swingler with EJ Water). Roll call was 5 yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee M. Meyer to donate
$1,100 to the Lake Land College Foundation for Dieterich High School graduate
scholarships. Roll call was 5 yes and 0 no.
At 7:56 pm a motion was made by Trustee M. French; seconded by Trustee C.
Galbraith to go into Closed Executive Session to review Closed Session Minutes for
release; discuss personnel matters; discuss a land purchase and discuss a land
sale. Roll call was 5 yes and 0 no.
At 9:36 pm the Board returned from Closed Executive Session. Upon roll call the
following Trustees were present: Carrie Galbraith; Jennie Vail; Mike French; Mike
Meyer; and Jeff White. President Brad Hardiek presided over the meeting. Also at
the meeting was Clerk Brittny Gipson.
A motion was made by Trustee M. French; seconded by Trustee J. White to release
Closed Session Minutes from June 5, 2006; April 7, 2014; and May 4, 2015. Roll
call was 5 yes and 0 no.
At 9:53 pm a motion was made by Trustee C. Galbraith; seconded by Trustee J. Vail
to adjourn the meeting. Roll call was 5 yes and 0 no.
https://dieterichillinois.com/wp-content/uploads/2018/02/2.-February-5-2018-minutes.pdf
Alerts Sign-up