Village of Dieterich Village Board met January 3.
Here is the minutes as provided by the board:
The Dieterich Village Board met in regular session on Wednesday, January 3, 2018
at 6:30 pm at Village Hall.
The meeting was called to order by President Brad Hardiek and the Pledge of
Allegiance was recited.
The following Trustees were present: Carrie Galbraith; Jennie Vail; Jeff White; Mike
Meyer; Steve Kibler and Mike French. With six Trustees present, a quorum was
declared to be present. Also at the meeting were: Clerk Brittny Gipson; Lee
Beckman and Mike Campbell.
A motion was made by Trustee M. French; seconded by Trustee M. Meyer to
approve the omnibus agenda; approve minutes of the December 18, 2017 special
meeting; approve expenditures; approve the Treasurer’s report and approve per
diem pay. Roll call was 6 yes and 0 no.
Engineer Beckman reported that the pre-construction meeting for the ITEP 2013
project has been set for February 7, 2018 at 9:00 a.m. at IDOT in Effingham.
Weather permitting, Lee anticipates the construction for this project to begin
sometime between March and May 2018.
Lee reported there is still no word from IDOT on the joint agreement or engineering
agreement for the ITEP 2016 project. Lee hopes we will see those agreements
from IDOT any day.
A motion was made by Trustee S. Kibler; seconded by Trustee J. White to hire
Milano and Grunloh Engineers for engineering services for Hartke Subdivision No. 5.
Roll call was 6 yes and 0 no.
The Board reviewed a draft lot layout for Hartke Subdivision and the Board
questioned the location of the possible lift station. Only after M&G finish survey
work will it be known if a sewer lift station will be needed for this subdivision. The
Board also discussed the construction of Liberty Drive and the future improvements
of Roman Drive and Prairie Drive. Lee recommended that the Village not require
the contractor to provide temporary driveway access to the homeowners on Prairie
and Roman Drive during the road construction on those streets. Requiring the
homeowners to park elsewhere would make the construction much less complicated
and save money.
Lee discussed the scope of work and estimated costs of the pond reconstruction
and dock project. It was agreed the Village would apply for an OSLAD grant
through IDNR this summer to help pay 50% of this project. Clerk Gipson will write
the grant.
A motion was made by Trustee J. Vail; seconded by Trustee S. Kibler to allow
Village Maintenance employee Rick Browning to attend the IRWA technical
conference in Effingham on Wednesday, February 21st at a cost of $145. Roll call
was 6 yes and 0 no.
The Board discussed quotes that were received for electrical work and updates to
the old portion of the Village Maintenance building. The Board agreed to not
complete any electrical work at this time. It was discussed that some interior
structural changes need to be made to the interior of the building before electrical
work is contracted. Mike Campbell was going to contact Niebrugge Lumber to get
pricing for some of the interior structural changes that need to be made.
The Board discussed replacing the rusted bed on the small Dodge dump truck. It
was agreed changing the bed to a flatbed truck would make the truck more
versatile and be a cost savings over a new dump bed. Mike Campbell was asked to
get quotes for a new flatbed.
A motion was made by Trustee M. French; seconded by Trustee J. White to approve
Ordinance 872-18: Authorizing Execution of Release of Reservation of Possibility of
Reverter (Gebben – Lot 87). Roll call was 6 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by Trustee J. Vail to approve
Ordinance 873-18: Amending the Village of Dieterich Personnel Policies and
Procedures (Harassment Policy). Roll call was 6 yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee M. Meyer to allow
Village Board members, office employees and their guests to attend the Effingham
County Chamber of Commerce Gala on January 20, 2018, if they want to. Cost is
$60 per ticket. Roll call was 6 yes and 0 no.
A motion was made by Trustee M. Meyer; seconded by Trustee M. French for the
Village to purchase a booth space and participate in the Effingham Area
Homebuilder’s Association Home Show on February 10 and 11, 2018. Roll call was
6 yes and 0 no.
The Board discussed changing Village rules and procedures to regarding landlord
obligations if renters leave the Village with an outstanding water, sewer and
garbage service bill. After discussion, it was agreed to not change the current
Village procedures for rental properties.
At 9:24 pm a motion was made by Trustee J. White; seconded by Trustee S. Kibler
to go into Closed Executive Session to discuss a land purchase matter. Roll call was
6 yes and 0 no.
At 10:13 pm the Board returned from Closed Executive Session. Upon roll call the
following Trustees were present: Carrie Galbraith; Jennie Vail; Mike French; Mike
Meyer; Steve Kibler and Jeff White. President Brad Hardiek presided over the
meeting. Also at the meeting was Clerk Brittny Gipson.
At 10:13 pm a motion was made by Trustee M. French; seconded by Trustee J. Vail
to adjourn the meeting. Roll call was 6 yes and 0 no.
https://dieterichillinois.com/wp-content/uploads/2018/01/1.-January-3-2018-minutes-1.pdf
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