Village of Rossville Regular Board met Nov. 20.
Here is the minutes provided by the Board:
Mayor Queen called the meeting to order at 7:00 p.m. then the pledge was recited. The meeting was held at the Rossville Municipal Building located at 120 East Attica Street in Rossville, Illinois.
Roll call was taken and a quorum was established with Mayor Queen and Trustees Cornell, Lusk, Buck, Leaver, Maden and Mahorney physically present.
Guest present was Clerk White.
Minutes of the regular board meeting held October 16, 2017 were presented. Motion was made by Buck, seconded by Maden to dispense with the reading of the minutes and approve them as presented. All members voted yes.
Treasurer Ault’s written report was presented. Motion was made by Buck, seconded by Cornell to approve the treasurer’s report as presented. Vote: Lusk, yes; Buck, yes; Leaver, yes; Maden, yes; Mahorney, yes; Cornell, yes. Clerk White reported the CDs for the gas fund will mature on December 7, 2017. The Village will have 7 days to decide to renew the CD at the current rate or transfer the CD to another financial institution.
Current bills – The Finance & Purchasing Committee met earlier this evening to review the bills. Motion was made by Leaver, seconded by Buck to pay the bills as presented. Vote: Buck, yes; Leaver, yes; Maden, yes; Mahorney, yes; Cornell, yes; Lusk, yes. Trustee Maden requested clarification on check numbers being in sequential order. Clerk White explained some invoices are direct debited from the checking account therefore the invoices are paid with paper check numbers beginning with 00000. Regular invoices are issued stock checks which currently begin with 300--. The 00000 numbered checks will be listed on the board list first then the checks beginning with 300__, which will be in sequential order.
Superintendent Lusk’s report – The residents at 214 Gilbert Street have made the appropriate repairs to the furnace vent.
Trustee Maden commented that she and her mother, who both live on Dale Street, heard the current siren well even with their windows closed when it was tested at the first of November. The siren company will be here within a week to complete the new siren installation and test the new siren.
Mayor Queen has spoken to a representative of Lee Excavating, who is demolishing the downtown buildings located at 103 S. Chicago and 107-111 E. Attica. Demolition is estimated to begin the first full week of December and completed by Christmas. Trustee Maden suggested sending business owners a letter to inform them of the demolition date.
Trustee Lusk discussed the deteriorating condition of 113 E. Attica. Would the Village consider purchasing the property and is there any work going to be done on/in the building? Mike Mahorney will ask Pete Gossett his intentions regarding his buildings located at 115 & 117 E. Attica since Mr. Gossett has moved out of state. The property at 113 E. Attica will be placed on the agenda for the December meeting.
ERH Enterprises’ Sewer Operator’s Report –There were no comments on the sewer operator’s report.
Police Chief Kelnhofer’s Report – There were no comments on Chief Kelnhofer’s report.
Accounts Receivable -Collector White reported the utility accounts receivable total as $10,309.82. There were 3 outstanding miscellaneous invoices totaling $1,900.00, making the total accounts receivable as $12,209.82. There were no shut offs this month.
A resolution in support of Illinois Bicentennial Celebrations was presented. August 26, 2018 will make the 200th anniversary of the adoption of the Illinois Constitution of 1818 and December 3, 2018 will mark the 200th anniversary of the admission of Illinois to the Union as a state. The resolution states the Village of Rossville endorses the efforts of the Illinois Bicentennial Commission in promoting, planning and executing historic, educational, celebratory and cultural initiatives and further resolve to recognize and celebrate the bicentennial of the state of Illinois. Motion was made by Lusk, seconded by Leaver to support the bicentennial celebrations resolution. Vote: Leaver, yes; Buck, yes; Lusk, yes; Cornell, yes; Mahorney, yes; Maden, yes. Resolution 2017-14 passed.
Update on 111, 121 & 122 E. Attica – Mayor Queen reported the deed has been signed and recorded for 111 E. Attica so the Village now owns the property. The deed has been signed by the original owners of 121 E. Attica and will be recorded. The original owners had signed a deed years ago to a couple but they did not record the deed and have expressed they want nothing to do with the property. The attorney has attempted to locate the couple to no avail. The attorney has expressed his concern to board members regarding another potential deed being signed by the original owners but not recorded. Motion was made by Maden, seconded by Mahorney to file the deed for 121 E. Attica without the other couple’s signatures since no response has been received from them. Vote: Leaver, yes; Maden, yes; Mahorney, yes; Cornell, yes; Lusk, yes; Buck, yes.
Mayor Queen read a proclamation commemorating Village of Rossville School Choice Week as January 21-27, 2018. The proclamation supports all children in the Village having access to the highest quality education possible, recognized the important role that an effective education plays in preparing all students to be successful adults, quality education is critically important to the economic vitality of the Village, the Village is home to a multitude of excellent education options, our area has many high quality teaching professionals who are committed to educating our children and School Choice Week is celebrated by many to raise awareness of the need for effective educational options.
The deputy clerk/collector position was not advertised in the newspaper. A notice was placed on the back of the utility bills. Applications are being accepted until November 30th. By statute, the clerk can appoint a deputy clerk and the deputy collector can be appointed by the mayor with the consent of the board. Mayor Queen and Clerk White will review the applications, select persons to interview and present recommendations to the board at the next regular board meeting.
Bids for the Village’s general liability and workmen’s comp insurance were reviewed at the Finance & Purchasing Committee meeting held earlier this evening. Motion was made by Leaver, seconded by Buck to accept the bid from IML Risk Management Association for $30,053.95 for the Village’s 2018 insurance coverage. Vote: Maden, yes; Mahorney, yes; Cornell, yes; Lusk, yes; Buck, yes; Leaver, yes.
Finance & Purchasing Committee - The tax levy ordinance was presented for $18,163.30. Motion was made by Leaver, seconded by Cornell to adopt the tax levy ordinance. Vote: Mahorney, yes; Cornell, yes; Lusk, yes; Buck, yes; Leaver, yes; Maden, yes. Ordinance 2017-14 passed.
Streets & Alleys Committee Chairman Cornell had nothing to report at this time.
Water & Sewer Committee – Trustee Maden asked how many fire hydrants have been replaced this year. Mayor Queen believes 4 hydrants were replaced with the water main extension project.
Police, Health & Safety Committee –Trustee Buck stated the speed limit sign in front of the school is confusing when the sign says “when children present”. Trustee Buck asked if that meant when children are visible outside or when school is in session? Mayor Queen’s understanding was that the sign meant the speed limit is 20 mph when school is in session. Chief Kelnhofer will have to verify the information. Trustee Buck asked if Chief Kelnhofer can begin his shift earlier since children have been seen walking to school earlier than 8 o’clock. Mayor Queen will speak with Chief Kelnhofer.
Board members asked, when the demolition of 121 & 122 E. Attica is advertised, should the board prepare a bid spec sheet explaining what the job entails and list what needs done and if brick needs crushed or ground? A sheet will be prepared.
Motion was made by Buck, seconded by Leaver to adjourn the meeting. Vote: Maden, yes; Mahorney, yes; Cornell, yes; Lusk, yes; Buck, yes; Leaver, yes. The meeting adjourned at 8:02 p.m.
https://docs.wixstatic.com/ugd/840ffd_dca4a76c024c480b861926144503356d.pdf
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