The Tuscola Tourism Board met Sept. 20 to award an advertising grant.
Here are the meeting's minutes, as provided by the board:
The Tuscola Tourism Committee is a committee formed by the City Council to oversee the activities and budget of the tourism department of the City of Tuscola. The board meets monthly at Tuscola City Hall on the third Tuesday of the month at 8:30 a.m
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AGENDA
Tuscola Tourism Advisory Board Meeting Rescheduled for October 27, 2016 at 8:30am
Tuscolla City Hali — Conference Room
Call to Order and Roll Call - 8:30 am Randy Hastings, Hillard Agency, President
Drew Hoel, City of Tuscola Ashley Swinford, Holiday Inn Express Donna Kidwell, Winterberry Allen Schwass, Super 8
MINUTES - Minutes of September 20, 2016
TU S C O LA
GET R G - T TO THE PONT.
Karen Dukeman, Outlets at TusCola Devon Fiesor Story, Fiesor's Candy Kitchen Others:
Brian Moody, TEDI Alta Long, City of Tuscola Anna Nelson, City of Tuscola
FINANCIAL REPORT - Tourism Bills 9/16/16 - 10/14/16- $2,319.21
OLD BUSINESS
1. Pumpkins in the Park
NEW BUSINESS
1. Grant Request - fuscola Alumni Association- Homecoming
2. Grant Request- Flesor's Candy Kitchen- Interstate Signage
3. Grant Request- Douglas County Museum- Brochure Printing
4. Logo Project
5. Odd Fellow's Farm Punk" Festival
6. Christmastown
7. Personnel- Nelson hours reduction request
ADOURNMENT
NEXT MEETING DATE IS: Tuesday, November 15, 2016 - 8:30 am at City Hall
Tourism Board Meeting September 20, 2016
The meeting was called to order approximately 8:30 am. In attendance: Donna Kidwell, Drew Hoel, Randy Hastings, Devon Story, Allen Schwass, Karen Dukeman, Alta Long, and Anna Nelson.
Motion to approve the minutes from the July 19, 2016 board meeting made by Allen, seconded by Donna. All in favor, motion passed.
Motion to approve the bills list from 7/15/16-9,16716 in the amount of S28,101.84 made by Donna, seconded by Allen. All in favor, motion passed.
Old Business: Anna reviewed the Market on Main Season. The market has had average attendance of 70 people in attendance and
5 to 6 vendors per market. Eleven vendors were the most that were present at one market, but most averaged 4 or 5. Anna said she hopes to try something different next year and Switch some things up. She said they've had great Success with the outdoor movie nights, so possibly doing Something in conjunction with them. She also Suggested possibly switching it to once a month event.
The final outdoor movie was rescheduled to September 17 due to rain. And they decided to move the movie to the Community Building. Attendance was not as great as past events. They had 40 attend, Anna said she would like to See the board fund this program again next Summer. It was very successful in the summer months,
New Business:
Anna asked for an official vote for the U of I football sponsorship grant. The total project was $25,00 and the mall asked for $13,000 grant from the board. Anna mentioned this was informally approved at the last meeting. Randy made a motion, and Donna seconded all in favor motion passed. Drew also mentioned to the board, that he has discussed with Morrie about extending the football sponsorship to basketball as well. This is something he will as the board to consider for next year. The project cost to the tourism board would be $20,000.
Anna told the board that Cindy Little will be organizing the Fall Artisan Market again downtown. The market is October from 9am to 2pm. And said she's working with downtown businesses to extend the event and market
the artisan market and shopping downtown.
Anna explained that once again the Tuscola Odd Fellows group would like to host Pumpkins in the Park (downtown). They will carve pumpkins on October 23 and keep them up until the 31. There is a small budget for the project, So they will order a new banner and a few new carving tools.
Anna presented the grant request for the Rural Life Show November 2016 & March 2017. The S1,500 grant (per
show) will be used toward advertising. Randy made a motion to approve and Drew seconded. All in favor, motion passed.
A motion to adjourn was made by Randy and seconded by Donna. All in favor motion passed.
Next Meeting Date October 18, 2016 - 8:30 an at City Hal
Approved: Randy Hastings, President
CY OF USCCA
Payment Approval Report - by GL Tourism
Report dates: 9/18/2016. 1074/2016
Page: 1 Cct 13, 20 i 6 03:00PM
Report Criteria:
Detall report. Invoices with totals above $0 included, Paid and unpaid invoices included,
LEELSLSLS SLLLSL LELL SSS S0000L00Sa000000S
Weld. Name inwoice Number Description LLLLLL SLLLL LS LLLLL LLLLL SELLLL LaL S S S S LLLLL L
LAMARCOMPANES 107438493-09 QJRSM-BBQARD 92Si2O18 340. 340 10:22016
WDWS, WHMS RADIO 2445-CC073-06 TOURISM-WHMS ADWERTIS:NG FQR SPRING FLN C6F30218 345,0 348, () i (1930/2016
WDWSFWHMS RADIO 445-COO74-06 TOURISM-MINIKI?, ADVERTIS INC FÖR SPRINC FLING 08/30/20 || 8 187.00 187.0? Q???2@16
EFF|NGHAM DAILY NEWS 200792-0831 TOURSM-ADWERTISINGADAY AWAY 08A31?2ö18 424.00 424, OO CO93f2016
ARCA RECORD.HERALD O936 TOURSM-ADWERTISINGBROOMCORN 9,3203 58.0 58,00 OO3,216
CAPITAL ONE BANK, NA ' ?404-098Ü18 TOURISM-MEDIA TEMPLE PONT2"USCOLA 0930,208 30. 3.00. Of 426
"HERDSIDE, NC 180359-1 OO71 TOURISM-MONTHLY SITE MANTENANCE FOR TU 10A07/2013 2O. 120,00 * []] 13:2016 GOING, ALYSSA O903 TOURISM-LOGO DESGNPROJEC 09.01.2013 25. 250.00 ?g|20/2016 GFIDIGITAL, NC 639F80-10 TOURISM-CCES 1208 8g.63 O CAPITAL CINE BANK, NA F404-0318 TOURIS-CONSTANT CCNTACTACCCUNT O932O3 2125. 2125 004/2018 TJSCOA IGA PLUS 45044OOO5- TOURSM-OUTDOORMOWE SUPPLES O93OI2O6 32. 3200 1,122O18
HOKE, SANDY 10046 TCURISM-REIMBURSEMENT FOR STATE PAGEAN 10.425 A5. 500 OO6.2CS CUSTOM SCREEM PRNTIMG 13925-1 0 1 1 15 TOURISM-BANNER FÖR PUMPKINS IN THE FARK 10#?1?2016 7. 710. Of 328
CAPITAL ONE BANK, NA 7404-0930-15 "TURISMA-ATA FOR IPA) 93.25 :(), ?0 2Ü,?U 1[?/04/2? 18 E-EASTER?M? ?LLIN ELECTIRC 11100400.0 TCURISMHGHWAYSIGN 96.25 65.48 65,48 1C/12/2015
0LLLLLLL LLLLLLLLS LLLLLLLLE 0LLL S0000000Sa00L S S LLLLLLLLS00 L LLa 00 LS LLLLL LL0 O83f2O6 39.27 89,2F U8/2?/20 18
LSLLLLLLaLLLLSSSLLLL LLLLGL 0LLLLL S EEL000000S000 S GGLLLLLLLL0LLSS0 LL LLLLS 00LLLLLLSLL LLLLLGGGLLLLL 08/31?2016 39.29 3929 927:215
CONSTELLATION ENERGY SER ÉS 7568490-83 TOJ RSM-1 151 IN CR 105CE-ELECTRIC 831,206 39.9 39.29 O92F28
Grand Totals: 2,319.21 2,229.58
[[Cated:
Touris in Basi Presidert -
Randy Hastings
08-000-1111 06-000-1200 06-000-1250
06-000-200
06-000-2105
C6-000-3000
ASSETS
CASHINVESTMENTS ACCOUNTS RECEIWABLE PREPAIDNSURANCE
TOTAL ASSETS
LABILITIES AND QUIY
LABLTES
ACCOUNTS PAYABLE ACCREC PAYROLL
TOTAL AITES
FUND EQ.jY
FUN) BALANCE
REVENUE OVER EXPENDTURES - YTL)
OAL FUNECUITY
TOTAL LIABILITIES ANDECUITY
CITY OF TUSCOLA
BALANCE SHEE SEPTEMBER 30, 2016
TOURISM FUND
CURRENTYEAR
250,780.10 21,046.09 905.24
272,731,43
2,054.62 1,104.88
3, 159.50
273,905.17 ( 4,333.24)
269,571.93
272,731.43
PRIOR YEAR
249,254.86 23,782.95 454.60
273,502.41
282.76
888, ??)
g70,76
269,183,41 3,348.24
272,531.65
273,502.41
CITY OF TUSCOA REVENUES/EXPENDITURESWTH COMPARSON TO BUDGET FOR THE 5 MONTHS ENDING SEPTEMBER 30, 2016
TOURISM FUND
SEP 2016 SEP 2015 2016-17 2015-16 BUDGET 9 OF
CURMONTH PRIORMONTH CJR YTS PROR YTD AMOUNT BUDGET
REVENUES
HOTELIMOTELAX 16,468.77 15,448.34 71,557.65 87,802.64 185,000.00 38.58 EVENT INCOME OO OO 7,021.27 9,311.08 14,850.00 47.28 GRANT INCOME OO OO OO OO 13,250.00 OO INVESIMENT INTEREST 750S 9,91 375.56 43.79 OO, CO 375, S6 OTHER NCOME O OC) OO 1,500.00 500.00 OO
TOTAL FUND REVENUE 16,543.83 15,458.25 78,954.48 98,657.51 213,700.00 36,95
EXPENSES-ENERALADM,
ADWERTISNG 2,064.00 705. OO 8,425.67 5,998.00 50,000,00 6.85 SALARES-REGULAR 2,938.67 4,322.61 16,162.67 16,911.65 38,217.36 42.29 SALARES-OVERTIME OO OC 15.74. 3C5.98 2,500.00 63 EMPLOYEE NSURANCE 981.75 1,175.50 6,045.83 2,116.24 10,000.00 6O46 IMRF EMPLOYER CONTRIBUTION 29O.OS 421.02 1596.88 1553.26 4,341.12 36.78 FICA EMPLOYER CONTRIBUTON 211.10 3539 1,169.12 1,200.70 2,923.32 39.99 STA EXPENSE OC) O 1896 17.75 83.64 20.28 PROFESSIONAL SERVICES 370, OO 12O.OO 850.00 6,575.00 5,000. OG 7.00 WORK COMMP NSU RANCE QÖ 100,00 1 00), ÖC) 2,500,00 4.00 POSTAGE O O 255.97 1,024.54 2,000, CO 12,80 KMARKETING 291.32 2,237.04 4,032.0 7,204.62 30,000.00 3.44. COMMUNITY EVENTS 40,21 O 43,061.44 30,220,30 80,000,00 71.77 OFFICE SUPLIES OO O) 138.04 1093.20 1,500,00 9.20 COMM NICATIONSFTELEPHONE 2O, O, O) OOOO 100.00 25,00 4.0, 00 COMPUTER SUPPORT.00 00 12445 124.45 000.00 12,45 TRAVE , TRAN|NG & EDUCATION OO OC} 137.10 500.00.00 MEMBERSHEPSISUBSCRIPTIONS OO OC; CO 250.00 2,000.00 OG JTILITES 19109 141.54 60O2 737.56 3,000.00 2). OO SMALLECUPMENT OO OO) O 3,899. OC 750000 O SUF-PPLIES & PARS OO OO OO |(68 2,500.00 O REPAIRS & MANTENANCE OO OC O 538.04 5,000.00 O GRANSK SJEBSIDES OO 4 ?: ?.80 43?}{.CO 15,097,80 10,000.00 A.90 MISCELLANEOUS OO O 13.02 O 500,00 2OSO
TOAL GSNERALADM. 7,398,20 9,848,90 83,287.72 95,309.27 241,315.44 34,51
TOTA FUND EXPENDITURES 7,398.20 9,848,90 83,287.72 95,309.27 241.315,44 34.5
NET REVENUES OWER EXPENDITURE 9, 45.63 5,609.35 ( 4,333.24) 3,348.24 ( 27,615.44) { 1569)
FOR ADMINISTRATION USË ONLY 42% OF THE FISCAL. YEAR HASELAPSE Of 11 2018 09:52AM PAE: 1
Tuscola Tourism. Grant Request Application Date:
Please complete and return to City Hall (214. N. Main Street, Tuscola), Attin: Tuscola Tourism, if you have questions, please cal 217-253-2552.
Individual/Organization Requesting und:???? A,(AAA 4er?????
Amount requested: Date(s) & Times of event/festival: /2/?Zl2
What is the name of your event 272 as ?????
How will this event generate tourists to Tuscola?
What type(s) of advertising and promotional imaterials do you plan to use? Please be specific (i.e.
newspaper, radio, television, etc.),
Where are you planning to advertise this event? Please specify the name of the publications and radio/TW stations as well as the locations th ill run. Note: If approved, all ad copies must be submitted with
How much will advertising/promoting this event cost? be specific and provide documentations, budgets, and previous financial statements (if applicable), geo-
In your estimate, how much will this event cost in its entirety? Please be specific and provide
documentations, budgets, and previous financial Statements (if applicable, ??? CletE qAJhLhhJLzS MAJAS S LAM0MJS AMAMMATS SAShAeLSe0EMJMSLSLS ASeeJMMMMS *?7
/ F &???????. M ? A44> O would youie this event/festiv to be adée 6 our Gonnality calendar? No.
Tuscola Tourism Grant Request Application Date: 0972772016
Please complete and return to City Hall (214 N. Main Street, Tuscola, Attn; Tuscola Tourism. If you have questions, please call 217-253-2552,
Individual/Organization Requesting Funds; Douglas County Museum
Contact person: Anna Miller Director
Contact phone #:217-253-2539
Amount requested: $740.00
Date(s) & Times of event/festival: N/A
What is the name of you l' event? Tri-fold Brochures for the Douglas County Museum
How Will this event generate tourists to Tuscola? Brochures will be placed around Douglas County and beyond to
promote tourists to come to Tuscola and see the museum along with the other businesses and organizations. The
brochu'e will also promote events and programs we have at the museum and name Tuscola Tourism in the brochure.
What type(s) of advertising and promotional materials do you plan to use? Please be specific (i.e. newspaper, radio, television, etc.),
N/A
Where are you planning to advertise this event? Please specify the name of the publications and radio/TV stations as well as the locations they will run. Note: If approved, all ad copies must be Submitted with
paid invoices,
NA
How much will advertising/pronoting this event cost? Please be specific and provide documentations, budgets, and previous financial statements (if applicable).
N/A
in your estimate, how much will this event cost in its entirety? Please be specific and provide documentations, budgets, and previous financial Statements (if applicable).
The brochures will cost $740.00 to print by the Arthur Graphic-Clarion Newspaper.
Would you like this event/festival to be added to our Community Calendar? Yes No NiA
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