Members of the St. Joseph-Ogden High School District 305 board of education met Wednesday, July 27.
Here are the meeting minutes as provided by the St. Joseph-Ogden High School District 305 board of education:
St. Joseph-Ogden High School District #305 301 N. Main Street, PO Box 890 St. Joseph, IL 61873 217-469-2586
St. Joseph-Ogden CHSD 305 Board of Education Regular Meeting
Monday, June 27, 2016 7:00 PM Board Room, Superintendent’s Office St. Joseph-Ogden High School Minutes Recording Secretary: Suzanne Jean
1. CALL TO ORDER
Meeting called to order at 7:01 p.m. by president James Rein
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Present: Rein, McCormick, McDermott, Reese, Schluter Absent: Mohr, Taylor Also Present: Brian Brooks, Superintendent and Gary Page, Principal
Carla Reese was appointed as acting Secretary due to the absence of Ms. Mohr.
4. APPROVAL OF AGENDA
Mr. Brooks recommended approval of the agenda as presented.
Motion: Reese Second: McCormick
To: approve the agenda as presented
Voting Yes: 5 Voting No: 0
MOTION CARRIED
5. APPROVAL OF CONSENT AGENDA
Mr. Brooks reviewed bills and recommended approval of all consent agenda items as presented.
Motion: McCormick Second: Rein
To: approve the consent agenda items as presented
Voting Yes: Schluter, Rein, McCormick, McDermott, Reese Voting No:
MOTION CARRIED
* Approval of Minutes – May regular, discipline hearings, and closed session minutes as presented * Approval of Bills – as presented * Approval to pay Kinetic Leasing computer lease payment on July 1, 2016 in the amount of $29,991 * Approval of FY 2017 Prevailing Wage Resolution – written document signed * Appointment of Superintendent as custodian of Revolving Fund and Principal as custodian of Activity Fund * Approval of Treasurer Bond * Approval of Oral Resolution Designating Legal Depository and Signatories - Longview Bank designated as legal depository with treasurer, superintendent, and board of education president designated as signatories; superintendent and principal designated as signatories on the Activity Fund * Approval to pay FY 2017 custodial salaries and benefits out of the O&M Fund * Authorization to transfer FY 2016 Working Cash Fund interest to Education Fund effective
July 1, 2016 * Personnel – as presented
• Resignation of Leslie Ellis – National Honor Society
• Appointment of Jared Lofrano – National Honor Society (1/2 stipend) – effective with the 2016-2017 school year
• Appointment of Zachary Taylor – National Honor Society (1/2 stipend) – effective with the 2016-2017 school year
• Appointment of Veronica Harbaugh – Business Teacher Mentor – effective with the 2016-2017 school year
• Approval of Dalton Burks – Football Volunteer for 2016 season * Approval to pay Teacher Tuition Reimbursement Request from Katie Duitsman pursuant to the terms of the negotiated contract for a course to be taken during Summer 2016
6. COMMUNICATION FROM STA
None
7. COMMUNICATION FROM VISITORS
Nora from The Leader was present.
8. INFORMATIONAL ITEMS/DATES
• July 19th – Regular Board of Education Meeting at 7:00 p.m. (pending approval)
9. BUSINESS
A. Unfinished Business
1. FY 2017 Property/Casualty/Liability/Work Comp Insurance
As discussed at the May meeting, the property/casualty insurance renewal rate increased by just over $80 to $38,980 and the workers’ compensation insurance renewal rate increased by 8% to $23,818. Mr. Brooks recommended approval of both rates.
Motion: Rein Second: Schluter
To: approve the 2016-2017 Property/Casualty/Liability insurance renewal rate of $38,980 and the Workers’ Compensation insurance renewal rate of $23,818 with the Prairie State Insurance Cooperative as presented
Voting Yes: McCormick, McDermott, Reese, Rein, Schluter Voting No:
MOTION CARRIED
B. New Business
Justin Placek from BLDD Architects was present to discuss proposals that were received for various facets of the HLS roof tucking project. No bids were received for the project as a whole.
1. Roof Work for HLS Roof Tucking Project
Advanced Commercial Roofing has submitted a proposal in the amount of $7,925 to do the roofing work portion of the HLS roof tucking project on the west side. Mr. Brooks recommended approval.
Motion: Rein Second: McDermott
To: accept the proposal from Advanced Commercial Roofing in the amount of $7,925 to do the west roofing work portion of the HLS roof tucking project
Voting Yes: Rein, Reese, McDermott, Schluter, McCormick Voting No:
MOTION CARRIED
2. Masonry Restoration Work for Roof Tucking Project
English Brothers submitted a proposal in the amount of $36,530 to do the masonry restoration work for the HLS roof tucking project. The west area amount is $11,014 and the east area amount is $25,516 for a project total of $36,530. Mr. Brooks recommended approval.
Motion: McCormick Second: McDermott
To: accept the proposal from English Brothers in the amount of $36,530 to do the masonry restoration work portion of the HLS roof tucking project
Voting Yes: Reese, McDermott, Rein, Schluter, McCormick Voting No:
MOTION CARRIED
3. Interior Work for Roof Tucking Project
Borchers Decorating submitted a proposal in the amount of $16,348 for interior repair work for the west area of the HLS roof tucking project and $18,080 for the east area making the total proposal $34,428. Mr. Brooks recommended approval.
Motion: Schluter Second: McDermott
To: accept the proposal from Borchers Decorating in the amount of $34,428 to do the interior repair work portion of the HLS roof tucking project
Voting Yes: McCormick, Reese, McDermott, Rein, Schluter Voting No:
MOTION CARRIED
Application for Building Permit for the projects signed by Mr. Brooks and Mr. Rein.
4. Diesel Fuel Contract
Mr. Brooks provided the board with historical information on diesel fuel prices over the last three years as being $1.80, $2.66, and $3.39. The average price over the past fiscal year has been roughly $1.80/gallon plus $0.25/gallon in fees. Rates change daily; if we had contracted with Illini FS a week ago the price would have been $1.97/gallon plus approximately $0.25/gallon in fees. Today the price was $1.73/gallon non contract and could have been locked in at $1.91/gallon on contract through May 31, 2017. If the board would like to enter into a contract the price can be locked in at a rate effective for that day and continue through May 31, 2017. Discussion indicated that the board thinks that the prices will likely go higher rather than lower over the course of the next few months and locking in a rate now would be worth taking a chance on.
Motion: Rein Second: Reese
To: enter into a contract with Illini FS for 8,000 gallons of diesel fuel commencing on June 28, 2016 at the contract pricing rate effective on that date and terminating on May 31, 2017
Voting Yes: Schluter, Rein, McCormick, McDermott, Reese Voting No:
MOTION CARRIED
5. FY 2017 Board Meeting Dates
Board meeting dates are generally set for the 4th Monday of every month at 7:00 p.m. Mr. Brooks recommended that the board approve the meeting schedule presented in the board packet which sets forth those dates except that July will be on July 19th and December will be on December 19th due to scheduling conflicts on the fourth Monday for those two months.
Motion: Schluter Second: Rein
To: set FY 2017 board meeting dates as presented in the board packet
Voting Yes: 5 Voting No: 0
MOTION CARRIED
6. 511 N Main Street Property
Mr. Brooks asked the board for guidance on what they would like to do with the property at 511 N. Main Street now that the house has been removed. The hole is scheduled to be filled in this week and they want to move the shed within a week or two. Mr. Brooks was asked for his opinion. He would like to get the buses out of the middle of campus and wonders if putting the buses there would be an option. Fencing and cameras would probably be needed to do that. The board is concerned about the aesthetics of parking buses there. An additional option is to turn it into another parking lot. More time is needed to consider options. Mr. Brooks is going to get a price to gravel the lot before the next board meeting.
7. Football Practice Field Fence
Mr. Brooks informed the board that the grassy area on the west side of the school used for a football practice field is concerning from a safety standpoint due to not having a fence on the street side of the field. He has obtained quotes; for a five foot fence the quotes came back at $6,270 and 9,753.01. Quotes for a six foot fence came in at $7,524 and $10,061.91. He also received quotes today from a fencing company in Mahomet that quoted $5140 for 5’ and $5400 for 6’ respectively. Additionally, black vinyl coating was quoted at $5480 for 5’ and $5885 for 6’. To fence additional sides and add a sliding gate for snow removal purposes, the quote was $13950 for 6’ galvanized and $14990 for 6’ black vinyl coating. If the board decides that they want to install a fence, the payment can come from Fund 60 – Capital Projects. The item can be put on the July agenda for action if this is something that the board is interested in pursuing. Another consideration is that the village owns up to a certain point between the street and where our property begins so we would need to work with them on placement. Additional information will be forthcoming.
8. Drama Curtain
The stage curtains in the “gymatorium” are nearing time for replacement. The projected replacement cost is $8,033 and Mr. Williams has raised half of the money toward that cost. He has requested that the school district pay the other half. Our auditor is of the opinion that Fund 60 can be used to pay for this. If this is something that the board would like to do, this can be put on a future agenda as an action item. The board asked to have this put on the July agenda.
9. School Resource Officer Contract
The school resource officer contract is up for renewal this year. Fisher does not want to be included this time so that leaves 2% that would need to be absorbed by the remaining districts. St Joseph Grade/Middle School is willing to pay 1% more and Mr. Brooks would like for this district to pick up 1% more; PVO would like to remain at 8%. Our portion of the annual cost for the coming year would be $37,682.43. This will be an action item on the July agenda.
10. Principal’s Report
Mr. Page presented the second semester discipline statistics as presented in the board packet. The numbers are low and the majority of detentions were due to late slips. He also presented information showing that 50% of the 2016 graduates are going to a community college and 43% are going to a 4 year university with the remaining 7% going to work or into the military. The total amount of scholarship money presented at Honors Night was $1,068,162.00.
10. CLOSED SESSION
Motion: Rein Second: McDermott
To: go into closed session at 8:40 p.m. for discussion regarding Open Meetings Act
Exception 5 – the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 5 ILCS 120/2(c)(5)
Voting Yes: Rein, McCormick, Reese, Schluter, McDermott Voting No:
MOTION CARRIED
Open session resumed at 8:54 p.m.
11. ACTION ON CLOSED SESSION ITEMS
None
12. GOOD OF THE CAUSE
Mr. Brooks stated that the health insurance rate increase proposal is projected to be 9%. Our cooperative is doing very well right now and the new rates will be effective for 15 months from October 2016 through December 2017. New rates will be up for approval at a future meeting.
The school board annual conference information is out and Mr. Brooks asked if the board members want to attend this year. With no state budget right now and the high cost of attendance, some board members don’t feel comfortable committing. Other board members feel that it is a resource that they still want to take advantage of, but that they could think about the members picking up more of the cost.
Mr. Rein gave a shout out to the golf outing committee. He stated that they do a great job and that our athletic programs are as successful as they are due in large part to the Spartan Fan Club support.
13. ADJOURNMENT
Motion: Schluter Second: McCormick
To: adjourn at 9:05 pm
Voting Yes: 5 Voting No: 0
MOTION CARRIED
_________________________ _________________________ President Secretary
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