Members of the Tuscola City Council met Monday, July 11.
The Tuscola City Council meets at 7:30 p.m. on the second and fourth Monday of every month. If a city-recognized holiday falls on those days, the meeting is rescheduled for the following Tuesday. The meetings are held at the Tuscola City Hall, 214 N. Main St.
Here are the meeting minutes as provided by the Tuscola City Council:
CITY OF TUSCOLA COUNTY OF DOUGLAS STATE OF ILLINOIS TUSCOLA CITY HALL July 11, 2016
Mayor Kleiss called the FY 17 appropriation hearing to order at 7:15 pm. The ordinance has been available for viewing at City Hall the past few weeks, Kleiss stated. There being no comments or questions, Kleiss closed the hearing at 7:18 pm. Treasurer Long showed pictures and gave highlights of the very successful Sparks in the Park celebration held July 9, 2016.
The regular meeting of the City Council was called to order with Cleland, Day, Henderson, Hoey, Maxey, Shoemaker, Slaughter, Truitt, and Mayor Kleiss in attendance. Mayor Kleiss led the Pledge of Allegiance.
Public Comment - None
Consent Agenda Mayor Kleiss went over the items on the consent agenda:
* Minutes of the June 27, 2016 meeting
- Payment of bills totaling $110,942.90
* Pay request in the amount of $32,804.18, from Owen Tucker for Doris Subdivision infrastructure
Truitt moved to approve the items on the consent agenda. Henderson seconded. VOTE YEA* Cleland, Day, Henderson, Hoey, Maxey, Shoemaker, Slaughter, Truitt. Hoey moved to approve the consent agenda for July 11, 2016. Shoemaker seconded. VOTE YEA* Cleland, Day, Henderson, Hoey, Maxey, Shoemaker, Slaughter, Truitt.
Requested Time on the Agenda - None
Mayor
Mayor Kleiss thanked the city staff for the great job they did with the Sparks in the Park celebration this past Saturday. Kleiss stated he's heard many good comments about the children's activities and the music.
City Clerk — No Report
City Treasurer
Treasurer Long reported the TIF delinquencies are Eddie Boutilier, Red Barn Vet Services, and Rachel Puckett. Henderson asked if the city has received any payments from the state for the IDOT’s overdue water bill. As of today, no funds have been received.
City Attorney – No Report City Administrator — No Report
Ordinances
Shoemaker moved to approve ordinance 2016-0-9, an ordinance making appropriations for corporate purposes of the City of Tuscola, for the fiscal year beginning May 1, 2016 and ending April 30, 2017. Day seconded. VOTE YEA* Cleland, Day, Henderson, Hoey, Maxey, Shoemaker, Slaughter, Truitt.
Contracts and Agreements
Administrator Hoel discussed a proposal received from SEICO to install card reader access control systems at the Community Building and City Hall. The cost to install the security systems to both doors at the Community Building and the back door of City Hall is $9,187.92. Hoel went on to say he has a proposal for later when the public restrooms are completed downtown. That proposal is for programmable electronic door locks and closed circuit TV in the foyer area. All access control systems will be compatible and controlled at City Hall. Maxey moved to approve the agreement with Security Electronics Integration Company for access control systems at City Hall and the Community Building at a cost of $9,187.92. Cleland seconded. VOTE YEA* Cleland, Day, Henderson, Hoey, Maxey, Shoemaker, Slaughter, Truitt. Truitt asked if we were close to opening the building back up for public use. Hoel answered there are still a few punch list items to complete. There is a wedding scheduled in the building for the first week-end in August and the building will be ready for that. Hoel added he and others will put together an information booklet for building renters so they will be able to operate all the systems. Also, Hoel stated he and the staff have questions for council about rules for the building and accountability procedures for the new systems. Council will hold a study session prior to the next meeting to go over the new procedures. The meeting may be held at the Community Building, if everything is complete.
Requests for TIF ASSistance
Administrator Hoel reported the Flesor Family Confectionary has requested a time extension on their TIF loan in order to make final repairs and renovations. Henderson moved to approve the TIF loan extension for the Flesor Family Confectionary Inc. to December 31, 2016. Maxey seconded. VOTE YEA* Cleland, Day, Henderson, Hoey, Maxey, Shoemaker, Slaughter, Truitt.
Kelly Englehardt has asked for some additional TIF grant funds for her business, Posies and Patty cakes. Englehardt would like to place an awning on the outside of the building to cut down on the amount of sunlight coming into her shop. Hoey moved to approve the TIF committee's recommendation of a 50% TIF grant, up to $500, for Kelly Englehardt, dba Posies and Patty cakes. Day seconded. VOTE YEA* Cleland, Day, Henderson, Hoey, Maxey, Shoemaker, Slaughter, Truitt.
Other
Douglas County has requested the closure of the right of way in the 200 block of East Van Allen from September 1, 2016, to the end of the calendar year, for construction activities related to the new annex building. Mayor Kleiss asked if it was necessary to close so much of the block. Hoel answered it is because the building is prefabricated concrete and will be delivered in large slabs and installed by cranes. Hoel went on to say the contractor intends to be flexible with parking in the area and will reduce the amount of space blocked off with barricades for church, weddings, and funerals, The contractor is very concerned about safety, especially when the cranes are in use, and they do not want anyone on the sidewalks at all. Hoel pointed out there are no residences impacted by this; only the Courthouse and Church are affected. Henderson moved to approve the street closure request submitted by Douglas County for the 200 block of East Van Allen. Shoemaker seconded. VOTE YEA* Cleland, Day, Henderson, Hoey, Maxey, Shoemaker, Slaughter, Truitt. Administrator Hoel will Speak with the County about leaving a path open in this area in case emergency Vehicles need to get through.
The motion to adjourn was made by Henderson and seconded by Truitt. VOTE YEA* Cleland, Day, Henderson, Hoey, Maxey, Shoemaker, Slaughter, Truitt.
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