Members of the Mattoon City Council met Tuesday, June 21.
The Mattoon City Council consists of four members and the mayor, who acts as the city's CEO. Council meetings are held at 6:30 p.m. on the first and third Tuesday of each month in the Council Chambers at City Hall, 208 N. 19th St.
Here are the meeting minutes as provided by the Matoon City Council:
The City Council of the City of Mattoon held a regular meeting in the City Hall Council Chambers on June 21, 2016.
Mayor Gover presided and called the meeting to order at 6:30 p.m.
Mayor Gover led the Pledge of Allegiance.
The following members of the Council answered roll call physically present: YEA Commissioner Dave Cox, YEA Commissioner Sandra Graven, YEA Commissioner Rick Hall, YEA Commissioner Preston Owen, and YEA Mayor Tim Gover.
Also physically present were City personnel: City Administrator Kyle Gill, City Attorney Janett Winter-Black, Finance Director/Treasurer Beth Wright, Public Works Director Dean Barber, Fire Chief Anthony Nichols, Arts & Tourism Director Angelia Burgett and City Clerk Susan O’Brien.
CONSENT AGENDA
Mayor Gover seconded by Commissioner Hall moved to approve the consent agenda consisting of minutes of the regular meeting June 7, 2016, bills and payroll for the first half of June, 2016.
Bills & Payroll
first half of June, 2016
General Fund
Payroll $ 267,851.10
Bills $ 199,734.61
Total $ 467,585.71
Hotel Tax Administration
Payroll $ 3,631.18
Bills $ 15,440.38
Total $ 19,071.56
Capital Project Fund
Bills $ 8,297.51
Total $ 8,297.51
Festival Mgmt. Fund
Bills $ 125.00
Total $ 125.00
Insurance & Tort Judgment
Bills $ 50,677.56
Total $ 50,677.56
Midtown TIF Fund
Bills $ 122,147.31
Total $ 122,147.31
So Rte 45 TIF Dist
Bills $ 3,000.00
Total $ 3,000.00
Broadway East Bus Dist
Bills $ 3,104.11
Total $ 3,104.11
Water Fund
Payroll $ 34,134.02
Bills $ 48,874.15
Total $ 83,008.17
Sewer Fund
Payroll $ 40,600.71
Bills $ 456,665.61
Total $ 497,266.32
Health Insurance Fund
Bills $ 221,160.41
Total $ 221,160.41
Motor Fuel Tax Fund
Bills $ 17,668.26
Total $ 17,668.26
Revolving Loan Fund
Bills $ 90.00 Total $ 90.00
Mayor Gover opened the floor for comments/questions with no response.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
PRESENTATIONS, PETITIONS AND COMMUNICATIONS
Mayor Gover opened the floor for Public comments with no response.
NEW BUSINESS
Commissioner Cox seconded by Commissioner Hall moved to adopt Special Ordinance No. 2016-1628, approving a ten-year lease of 1904 Broadway Avenue for the purposes of a taxicab service between Jeremy and Faith Arthur and the City of Mattoon.
CITY OF MATTOON, ILLINOIS
SPECIAL ORDINANCE NO. 2016-1628
AN ORDINANCE AUTHORIZING A LEASE BETWEEN THE CITY OF MATTOON AND JEREMY AND FAITH ARTHUR
WHEREAS, the City of Mattoon owns land North of Broadway Avenue and West of North 19th Street, PIN 07-1-05906-000:
Beginning at a point at the Northeast corner of the intersection of Broadway Avenue and Nineteenth Street, proceeding North along the West side of Nineteenth Street to the intersection of the South right-of-way of the Penn Central Transportation Company, a Corporation, then West along the South line of the Penn Central Transportation Company right-of-way 225 feet, thence South parallel to the West line of Nineteenth Street to the North line of Broadway Avenue, thence East along the North line of Broadway Avenue to the place of beginning, situated in the City of Mattoon, County of Coles and State of Illinois also known as 1904 Broadway Avenue, Mattoon, Illinois, and;
WHEREAS, the land had been previously leased by the City of Mattoon for a term of 20 years to William Wright, his executors, administrators, and assigns; and then on December 27, 1999 the City of Mattoon approved the assignment of said lease to Douglas K. Koester, d/b/a Koester Enterprises, and;
WHEREAS, Douglas K. Koester, d/b/a Koester Enterprises assigned said lease to Jeremy and Faith Arthur, and the lease has expired, and a new ten (10) year lease is desired to continue operations as a taxi cab service with Jeremy and Faith Arthur, and;
WHEREAS the City Council for the City of Mattoon, Coles County, Illinois, deems that it would be in the public interest to approve the lease for taxi cab service purposes, and;
WHEREAS, the form of the Lease is attached hereto as Exhibit “A” and incorporated in this Special Ordinance by this reference.
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL FOR THE CITY OF MATTOON, COLES COUNTY, A MUNICIPAL CORPORATION, as follows:
Section 1. The Mayor is hereby authorized to execute the Lease and any and all other documents necessary to carryout the Lease until June 30, 2026.
Section 2. This ordinance shall be deemed published as of the day of its adoption and approval by the City Council.
Upon motion by Commissioner Cox, seconded by Commissioner Hall, adopted this 21st day of June, 2016, by a roll call vote, as follows:
AYES (Names): Commissioner Cox, Commissioner Graven,
Commissioner Hall, Commissioner Owen, Mayor Gover NAYS (Names): None ABSENT (Names): None
Approved this 21st day of June, 2016.
/s/ Timothy D. Gover Timothy D. Gover, Mayor City of Mattoon, Coles County, Illinois
ATTEST: APPROVED AS TO FORM:
/s/ Susan J. O’Brien /s/ Janett S. Winter-Black Susan J. O’Brien, City Clerk Janett S. Winter-Black, City Attorney
Effective Date: June 30, 2016
Recorded in the Municipality’s Records on June 21, 2016.
Mayor Gover opened the floor for questions/comments/discussion with no response.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Mayor Gover seconded by Commissioner Owen moved to approve Council Decision Request 2016-1693, ratifying the re-appointment of Greg Ray for a term ending 06/30/19 to the Mattoon Public Library Board.
Mayor Gover opened the floor for comments/questions/discussion with no response.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, Commissioner Graven abstained due to working relationship with Mr. Ray, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Hall seconded by Commissioner Owen moved to approve Council Decision Request 2016-1694, approving the employment of replacement firefighter Jason Metzelaars as a probationary firefighter pending successful completion of exams and evaluations, effective July 9, 2016. {replacement for Myers}
Mayor opened the floor for comments/questions/discussion. Chief Nichols acknowledged Mr. Metzelaars’ attendance along with several family members. Mayor Gover noted the family tradition of Public service.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Hall seconded by Commissioner Cox moved to approve Council Decision Request 2016-1695, approving a $2,500 grant by the Tourism Advisory Committee from hotel/motel tax funds to the Mattoon High School Basketball for the purposes of supporting the Mattoon High School Boy’s 3rd Annual Summer Shootout to be held June 27-28, 2016; and authorizing the Mayor to sign the agreement.
Mayor Gover opened the floor for comments/questions with no response.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Hall seconded by Commissioner Cox moved to approve Council Decision Request 2016-1696, approving a $3,000 grant by the Tourism Advisory Committee from hotel/motel tax funds to Pleasure Riders Motorcycle Club for the National AMA Hillclimb Grand Championship to be held in Neoga on July 29-31, 2016; and authorizing the Mayor to sign the agreement.
Mayor Gover opened the floor for comments/questions. Council with input from Director Burgett discussed the location of the National event and hotel list and brochure request.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Hall seconded by Commissioner Graven moved to approve Council Decision Request 2016-1697, approving a $3,100 grant by the Tourism Advisory Committee from hotel/motel tax funds to Mattoon American Legion Post 88 Baseball Club for the purpose of the Firecracker Classic to be held on June 24-25, 2016; and authorizing the Mayor to sign the agreement.
Mayor opened the floor for comments/questions with no response.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Hall seconded by Commissioner Cox moved to approve Council Decision Request 2016-1698, approving a $3,500 grant by the Tourism Advisory Committee from hotel/motel tax funds to CIL-Con for supporting the 2016 CIL-Con event to be held August 19-21, 2016; and authorizing the Mayor to sign the agreement.
Mayor Gover opened the floor for comments/questions/discussion. Attendees discussed the collection of sale tax from the vendors. Administrator Gill would contact the Mall to make sure the Mall was providing the forms to the vendors.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Hall seconded by Commissioner Owen moved to approve Council Decision Request 2016-1699, approving a $2,000 grant by the Tourism Advisory Committee from hotel/motel tax funds to the Coles County Airport Authority for the purposes of hosting the Coles County Airshow to be held on August 27, 2016; and authorizing the Mayor to sign the agreement.
Mayor Gover opened the floor for comments/questions with no response.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, Commissioner Graven Abstained due to working relationship with the Airport, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
DEPARTMENT REPORTS:
CITY ADMINISTRATOR/ COMMUNITY DEVELOPMENT noted inquiries of economic development and lake lot purchases, and union negotiations; otherwise, business as usual. Mayor Gover opened the floor for questions with no response.
CITY ATTORNEY had nothing to report. Mayor Gover opened the floor for questions with no response.
CITY CLERK noted working with the auditors, renewing liquor licenses, and processing personnel and insurance inquiries. Mayor Gover opened the floor for questions with no response.
FINANCE distributed the May 2016 Financial Report and reviewed the report and cash position; and noted work with the auditors. Mayor Gover noted a luncheon with the County Treasurer who reported receipt of approximately one-third of taxes being collected as of today. Mayor Gover opened the floor for questions with no response.
PUBLIC WORKS reported on all information provided to Upchurch for the Public Works Building and the progress of site work; and updated Council on other projects and active contractor construction. Mayor Gover commented on the State’s Capitol fax report ceasing all construction due to lack of budget and other revenues stopped until special bills were passed. Director Barber stated the State pays all of the bills with Federal Contracting and explained State delays.
FIRE noted a General Electric tabletop drill, truck committee’s progress, preparation for the 4th of July, fireworks stand inspections, and another new hire for the next Council meeting to replace Captain Hoenes.
POLICE - Mayor Gover noted Chief Branson’s absence due to the work on the murder case. Administrator Gill noted the Department had nothing new to report except there were three suspects in custody while seeking a fourth suspect.
ARTS AND TOURISM distributed a Board report of grants and new events; described Board considerations and economic impact; and noted preparation for Bagelfest and 4th of July activities. Mayor Gover opened the floor for questions with no response.
Mayor Gover seconded by Commissioner Cox moved to recess to closed session at 6:52 p.m. pursuant to the Illinois Open Meetings Act for the purpose of discussing collective negotiating matters between the City of Mattoon and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5ILCS/20 (2)(C)(2)); and the purchase or lease of real property for the use of the City of Mattoon, including possible discussion of whether a particular parcel should be acquired (5ILCS/20 (2)(C)(5)).
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Council reconvened at 7:06 p.m.
Administrator Gill with Council input discussed the contract to purchase the Barbeque Hut and proceed with its demolition and another nearby property. Council discussed the purchase of Gill’s Diner and the former Pepsi plant by a local church.
Commissioner Hall seconded by Commissioner Cox moved to adjourn at 7:09 p.m.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, NAY Commissioner Owen, YEA Mayor Gover.
/s/ Susan J. O’Brien
City Clerk
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