East Central Reporter

The City of Mattoon City Council called a meeting at 6:30 p.m. yesterday, May 17.

Presiding over the Mattoon City Council is the mayor, who acts as the city's CEO. In addition to chairing City Council meetings, he serves as both police and liquor commissioner. Furthermore, the mayor is responsible for the naming the city administrator, city clerk, city attorney and treasurer, pending the approval of the council.

Here are the meeting minutes as provided by the Mattoon City Council:

May 17, 2016

6:30 p.m.

6:30 PM BUSINESS MEETING

Pledge of Allegiance

Roll Call

Electronic Attendance

CONSENT AGENDA:

Items listed on the Consent Agenda are considered to be routine in nature and will be enacted by one motion. No

separate discussion of these items will occur unless a Council Member requests the item to be removed from the

Consent Agenda. If an item is removed from the Consent Agenda, it will be considered elsewhere on the agenda for

this meeting. Prior to asking for a motion to approve the Consent Agenda, the Mayor will ask if anyone desires to

remove an item from the Consent Agenda for public discussion.

1. Minutes of the Regular Meeting May 3, 2016.

2. Bills and Payroll for the first half of May, 2016.

PRESENTATIONS, PETITIONS AND COMMUNICATIONS

This portion of the City Council meeting is reserved for persons who desire to address the Council. The Illinois Open

Meetings Act mandates that the City Council may NOT take action on comments received on matters that have not

been identified on this agenda, but the Council may direct staff to address the topic or refer the matter for action on

the agenda for another meeting. Persons addressing the Council are requested to limit their presentations to three

minutes and to avoid repetitious comments. We would ask you to state your name for the record as well as stand when

speaking.

Public comments/presentations and non-agenda items

Presentation: Acknowledging the retirement of Capt. Brian Hoenes from the Mattoon Fire

Department after more than 26 years of service with the City.

NEW BUSINESS

1. Motion – Adopt Special Ordinance No. 2016-1625: Declaring personal property owned by the

municipality surplus and authorizing the sale or disposal of the property. (Gover)

2. Motion – Approve Council Decision Request 2016-1684: Approving the promotion of Engineer James

Donnell to Captain, effective May 14, 2016. (Hall)

3. Motion – Approve Council Decision Request 2016-1685: Authorizing the employment of Clinton R.

Lawrence as a probationary police officer with the Mattoon Police Department effective September 25,

2016. (Gover)

4. Motion – Approve Council Decision Request 2016-1686: Approving a $2,500 grant by the Tourism

Advisory Committee from hotel/motel tax funds to the Coles County Modified Midget Racing Association

for the 60th Anniversary Celebration held July 1 & 2, 2016; and authorizing the Mayor to sign the

agreement. (Hall)

5. Motion – Approve Council Decision Request 2016-1687: Approving a $1,163 grant by the Tourism

Advisory Committee from hotel/motel tax funds to the Lake Mattoon Sailing Association for the Lake

Mattoon Riviera Regatta to be held June 10 - 12, 2016; and authorizing the Mayor to sign the agreement.

(Hall)

6. Motion – Approve Council Decision Request 2016-1688: Approving a $15,000 grant by the Tourism

Advisory Committee from hotel/motel tax funds to the Mattoon Cobras for four softball tournaments (11th

Annual Mother’s Day Tournament held May 6 - 8, 2016; 2016 USSSA Schools Out Blowout to be held

June 3-5, 2016; 2016 USSSA State Tournament to be held June 17-19, 2016; and 2016 USSSA Fall

Tournament to be held October 8-9, 2016); and authorizing the Mayor to sign the agreement. (Hall)

7. Motion – Approve Council Decision Request 2016-1689: Approving a $15,000 grant by the Tourism

Advisory Committee from hotel/motel tax funds to the Mattoon Pride Softball for three softball

tournaments (Spring Round Robin Season Opener held April 9 - 10, 2016; Mattoon NSA World Series

Qualifier to be held June 10 -12, 2016 and Mattoon Bagelfest Tournament held July 22 – 24, 2016); and

authorizing the Mayor to sign the agreement. (Hall)

8. Motion – Adopt Resolution No. 2016-2964: Approving a grant application and authorizing City matching

funds of $130,000 for reconstruction, enhancements, and transportation improvements to the Lincoln

Prairie Grass Trail. (Cox) [bike/hike trail – ITEP Grant]

9. Motion – Approve Council Decision Request 2016-1690: Ratifying the appointment of Greg Ray to the

Mattoon Public Library Board for an unexpired term ending 06/30/16. (Gover)

10. Motion – Approve Council Decision Request 2016-1691: Approving the refinancing of the South Route

45 TIF note with First Mid-Illinois Bank & Trust in order to reduce the interest rate and extend the

annual payments through 2029; and authorize the Mayor to sign the loan agreement. (Owen)

11. Motion – Adopt Resolution No. 2016-2965: Approving an engineering agreement with the Upchurch

Group with a maximum cost not to exceed $49,981.09 for construction engineering assistance for the

Marshall Avenue Reconstruction Project from 6th Street to 9th Street. (Graven) 14-00266-01-PV

12. Motion – Adopt Resolution No. 2016-2966: Appropriating $50,000 of Motor Fuel Tax Funds for

construction engineering assistance with the reconstruction of Marshall Avenue from 6th Street to 9th

Street. (Graven) (14-00266-01-PV)

DEPARTMENT REPORTS:

CITY ADMINISTRATOR/ COMMUNITY DEVELOPMENT

CITY ATTORNEY

CITY CLERK

FINANCE

PUBLIC WORKS

FIRE

POLICE

ARTS AND TOURISM

COMMENTS BY THE COUNCIL

Recessed to closed session pursuant to the Illinois Open Meetings Act for the purpose of discussing collective negotiating matters between the City of Mattoon and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5ILCS/20 (2)(C)(2)).

Reconvene

Adjourn