East Central Reporter

City of Effingham City Council met Dec. 3.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Stephens, and Gillenwater

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

Action Consent (Omnibus Vote Agenda):

2.1 Regular City Council Meeting Minutes (11/05/2024) - City Clerk Nosbisch

Resolution: Approve

2.2 Regular City Council Meeting Minutes (11/19/2024) - City Clerk Nosbisch

Resolution: Approve

2.3 FY2024 Financial Statements - City Treasurer Polk

2.4 Ordinance No. 115-2024, An Ordinance Amending Appendix B of the City of Effingham, Illinois Municipal Code (Zoning Ordinance No. 44-89) - Article 23B. Wind Energy Conversion System - City Planner Koester

Resolution: Pass

2.5 Ordinance No. 116-2024, An Ordinance Authorizing the Purchase of Real Property - John F. Kingery - City Engineer Thoele

2.6 Ordinance No. 118-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes at 202 W. Jaycee Avenue - Anthony L. Forbes - City Engineer Thoele

Resolution: Pass

2.7 Resolution No. 134-2024, A Resolution Granting Permission to Allow a Portion of City Streets and Parking Lots to be Temporarily Closed for Hometown Christmas - Tourism Director Thoele

Resolution: Adopt

2.8 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Stephens, and Gillenwater

3. PRESENTATIONS

3.1 Employee of the Quarter - City Administrator Miller

This item was tabled until the next meeting.

3.2 City of Effingham Christmas Card Winners - Tourism Director Thoele Commissioner Moeller presented the top three winners of the Christmas Card Contest.

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 102-2024, An Ordinance Amending Article II of Chapter Seven, Article IV of Chapter 7, and Sections 10-21 and 10-22 of Article II of Chapter 10 of the Municipal Code of Effingham, Illinois, and Adopting by Reference Various Standard Codes - Assistant Fire Chief Kulesza

Assistant Fire Chief Kulesza stated this ordinance amends fire safety regulations and building code standards for construction.

Motion to pass by Commissioner Gillenwater, second by Commissioner Stephens

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Stephens, and Gillenwater

4.2 Ordinance No. 103-2024, An Ordinance Amending Article IV of Chapter 22 of the Municipal Code of the City of Effingham, Illinois (Numbering Buildings) - Assistant Fire Chief Kulesza

Assistant Fire Chief Kulesza stated this ordinance amends regulations for the display of numbers for building identification.

Motion to pass by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Stephens, and Gillenwater

4.3 Resolution No. 131-2024, Resolution Authorizing Execution of Memorandum of Understanding with National Trail Amateur Radio Club - City Administrator Miller

City Administrator Miller stated this resolution would allow the City of Effingham to enter a Memorandum of Understanding with the National Trail Amateur Radio Club to provide emergency communication support.

Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Stephens, and Gillenwater

5. OTHER ACTION ITEMS

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 11/29/2024 $ 378,279.08

B. Check Register dated 12/03/2024 $ 1,623,928.78

Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Stephens, and Gillenwater

6. DISCUSSION

6.1 Resolution No. 135-2024, A Resolution Authorizing Execution of Contract Amendment #4 to the Lawn Care Services Bid Specifications - Herrmann's Landscaping - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes a contract amendment #4 to the lawn care services bid specification, which includes revision of pay items for services for the calendar years 2025, 2026, and 2027.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Amendment to Agreement to Purchase Real Estate (EPC Parking Lot) - Economic Development Director Hull

Economic Development Director Hull stated this amends the previous purchase agreement for the EPC parking lot. This adds a 10-year lease for the EPC to utilize the lot.

There were no objections to bring this item back to a future City Council Meeting.

6.3 Bid Letting - City Engineer Thoele

City Engineer Thoele announced bids for the Sanitary Sewer Improvements Project will be accepted on December 5, 2024, at 10:00 a.m. This is the second of the two CDBG project awarded to the City for sanitary sewer lining.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

Reports: 8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

City Administrator Miller stated there would be a Special City Council Meeting at 3:30PM on December 17, 2024, for an executive session regarding collective bargaining. The Regular City Council Meeting will follow at 5:00PM.

Fire Chief Yochum announced the Fire Department would be going around the City in their trucks with Santa on December 16, 17, and 18.

Police Chief McFarland updated the Council on the upcoming Shop with a Cop event. Tourism Director Thoele provided various Christmas event updates.

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Gillenwater, second by Commissioner Moeller

Time: 5:19 PM

Purpose: Litigation - Section 2 (c) (11); Sale or Lease of Property - Section 2 (c) (6); Review of Executive Session Minutes - Section 2 (c) (21)

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Gillenwater, Stephens, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Gillenwater, Stephens, and Moeller

10. ADJOURNMENT

10.1 Adjournment

Time: 7:04 PM

Motion to adjourn by Commissioner Gillenwater, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Stephens, and Gillenwater

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