East Central Reporter

City of Effingham City Council met Oct. 1.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (09/17/2024) - City Clerk Nosbisch Resolution: Approve

2.2 Treasurer's Report (August 2024) - City Treasurer Polk

2.3 Ordinance No. 088-2024, An Ordinance Authorizing Exchange of Real Estate - Public Works Director Heuerman

Resolution: Pass

2.4 Ordinance No. 091-2024, An Ordinance Amending the Zoning Ordinance of the City of Effingham - Corn Bros. Properties Inc. - Rezone from R-2 Single-Family Residence District to R-3A Attached Single-Family Dwelling District - 713 S. Park Street - City Planner Koester

Resolution: Pass

2.5 Ordinance No. 093-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes at 2909 S. Fourth St - Judith A. and Michael E. Porter - City Engineer Thoele

Resolution: Pass

2.6 Resolution No. 114-2024, Resolution Authorizing the Purchase of Portable Radios for Effingham Police Department - Police Chief McFarland

Resolution: Adopt

2.7 Resolution No. 118-2024, A Resolution Authorizing Execution of Intergovernmental Agreement for Grant to the County of Effingham - City Administrator Miller

Resolution: Adopt

2.8 Hidden Hills Subdivision - Petition for Annexation - City Planner Koester

2.9 Hidden Hills Subdivision - Affidavit of Service - Teutopolis Fire Protection District Notice - City Planner Koester

2.10 Plan Commission Letter of Recommendation - Rezone R-2 to R-3A - Corn Bros. Properties - 713 S. Park Street - City Planner Koester

2.11 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

3. PRESENTATIONS

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 094-2024, An Ordinance Annexing Territory to the City of Effingham, Illinois (Hidden Hills Subdivision) - City Engineer Thoele

City Engineer Thoele stated this ordinance annexes Hidden Hills Subdivision, which is currently under construction, into the City of Effingham Corporate Limits. Hiddens Hills Subdivision is in the Teutopolis Fire Protection District. The district has been notified of the annexation by Certified Mail 10 days prior and the ordinance provides for the payment of real estate taxes to the District as required by State Statute.

Motion to adopt by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 09/20/2024 $ 377,715.79

B. Check Register dated 10/01/2024 $ 704,414.70

Motion to approve by Commissioner Gillenwater, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Micenheimer, Gillenwater, and Stephens

6. DISCUSSION

6.1 Ordinance No. 042-2024, An Ordinance Amending Section 2-5 of the Municipal Code of the City of Effingham, Illinois, as amended by Ordinance No. 010-2023: Purchase Policy and Procedures - Deputy City Administrator Presley

Deputy City Administrator Presley stated this ordinance amends the Section 2-5 of the Municipal Code - Purchase Policy and Procedures.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Ordinance No. 095-2024, An Ordinance Regulating Public Camping Within Corporate Boundaries and Other Actions in Connection Therewith for the City of Effingham - City Administrator Miller

City Administrator Miller stated this ordinance prohibits public camping on City property. There were no objections to bring this item back to a future City Council Meeting.

6.3 Resolution No. 115-2024, A Resolution Accepting an Agreement for Wastewater Treatment Plant Gate Rehabilitation - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes an agreement with Crawford, Murphy & Tilley, Inc. for the Wastewater Treatment Plant Gate Rehabilitation in the amount of $27,000.

There were no objections to bring this item back to a future City Council Meeting.

6.4 Resolution No. 116-2024, A Resolution Accepting an Agreement for Wastewater Treatment Plant Construction Design - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes a service agreement with Crawford, Murphy & Tilley, Inc. for the wastewater treatment plant construction design in the amount of $789,000.

There were no objections to bring this item back to a future City Council Meeting.

6.5 Resolution No. 117-2024, A Resolution Authorizing Execution of Professional Services Agreement with Gonzalez Companies, LLC for 2025 Bridge Inspections - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes execution of a Professional Services Agreement with Gonzalez Companies, LLC in the total amount of $18,500 for the inspection of bridges and the preparation of the required reporting to the Illinois Department of Transportation. Payment will be made from General Funds.

There were no objections to bring this item back to a future City Council Meeting.

6.6 Resolution No. 119-2024, A Resolution Authorizing an Agreement with TKB Associates, Inc. for Laserfiche Software and Services - City Clerk Nosbisch

City Clerk Nosbisch stated this resolution authorizes an agreement with TKB Associates, Inc. for Laserfiche electronic document storage and management software in the amount of $10,150.00. Payment for this software will be made from the General Fund.

There were no objections to bring this item back to a future City Council Meeting.

6.7 Tax Increment Finance Housing Rehabilitation Program (Shryock) - Economic Development Director Hull

Economic Development Director Hull stated the owner of 706 South Park Street is requesting funds through the Tax Increment Financing Housing Rehabilitation Program.

There were no objections to bring this item back to a future City Council Meeting. 6.8 Change Order 1 - 2024 Resurfacing Project Phase 1 - City Engineer Thoele

City Engineer Thoele stated Change Order 1 is recommended for the 2024 Resurfacing Project - Phase 1. Additions were needed on multiple streets to get a quality product. The primary addition is based on unforeseen base issues on Marvon Drive.

There were no objections to bring this item back to a future City Council Meeting. 6.9 FFA Week - City Administrator Miller

City Administrator Miller stated Annual 4H Week is October 7-12, 2024. Kristen Savage is requesting to hang ribbons on October 5th (Saturday) near the courthouse and along Jefferson Avenue to recognize 4-H Week locally.

There were no objections to bring this item back to a future City Council Meeting. 7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5:25 PM

Purpose: Litigation - Section 2 (c) (11); Sale or Lease of Property - Section 2 (c) (6) Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Stephens, Gillenwater, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Stephens, Gillenwater, and Moeller

10. ADJOURNMENT

10.1 Adjournment

Time: 5:44 PM

Motion to adjourn by Commissioner Gillenwater, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Stephens, Gillenwater, and Micenheimer

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