East Central Reporter

City of Effingham City Council met May 21.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Gillenwater, and Stephens Absent: Commissioner Moeller

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (05/07/2024) - City Clerk Nosbisch

Resolution: Approve

2.2 Ordinance No. 037-2024, An Ordinance Amending Ordinance No. 13-2012, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham, Illinois (Liquor Control) Wheat Penny - Mayor Schutzbach

Resolution: Pass

2.3 Resolution No. 045-2024, A Resolution of Economic Support for the 2024 Fourth of July Fireworks Celebration - Tourism Director Thoele

Resolution: Adopt

2.4 Resolution No. 046-2024, A Resolution Authorizing Agreement with State of Illinois Department of Transportation and the Illinois Central Railroad for Railway-Highway Grade Crossing Improvements - Public Works Director Heuerman

Resolution: Adopt

2.5 Resolution No. 051-2024, A Resolution Amending Resolution No. 027-2023, A Resolution Authorizing Use of The American Rescue Plan Act (ARPA) Funds for Public Safety - Deputy City Administrator Presley

Resolution: Adopt

2.6 Resolution No. 052-2024, A Resolution Authorizing the Issuance of Liquor License to Wheat Penny LLC d/b/a Wheat Penny - Mayor Schutzbach

Resolution: Adopt

2.7 Resolution No. 053-2024, A Resolution of Support and Commitment for a Community Development Block Grant - City Engineer Thoele

Resolution: Adopt

2.8 Resolution No. 057-2024, A Resolution Authorizing the Execution of an Ascent Integrated Technology-Early Adopter Agreement (AI Tech Holdings, Inc.) - Fire Chief Yochum

Resolution: Adopt

2.9 Resolution No. 059-2024, A Resolution Authorizing Execution of Proposal for Engineering Services from Milano and Grunloh Engineers, LLC - Jaycee Avenue Storm Sewer Improvements - City Engineer Thoele

Resolution: Adopt

2.10 Resolution No. 060-2024, A Resolution Authorizing Execution of Inflation Reduction Act - Urban and Community Forestry Program - Public Works Director Heuerman

Resolution: Adopt

2.11 Certificate of Project Completion and Release of Bonding - 2023 Phase II - Ford Avenue Sanitary Sewer Project - City Engineer Thoele

Resolution: Approve

2.12 Plan Commission Letter of Recommendation - Rezone from NU to R-2 - Wilson - 1724 S. Willow Street - City Planner Koester

2.13 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Gillenwater, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, and Stephens

3. PRESENTATIONS

3.1 Employee of the Quarter and Year - City Administrator Miller

City Administrator Miller recognized EMA Coordinator Larry Thies as Employee of the Quarter & Year.

3.2 Retired Firefighters - St. Anthony Hospital Fire Statue Dedication - City Administrator Miller

Members of the Retired Firefighters thanked the Council for their assistance with the project and discussed the dedication of the St. Anthony Hospital Fire Statue.

3.3 Memorial Day Proclamation - Commissioner Moeller

City Administrator Miller presented a Memorial Day Proclamation on behalf of Commissioner Moeller.

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 043-2024, An Ordinance Authorizing Execution of Second Amendment to Agreement to Purchase Real Estate (JGKW Holdings, an Illinois limited liability company) - City Administrator Miller

City Administrator Miller stated this second amendment extends the closing date from on or before June 1, 2024, to on or before October 31, 2024. It also extends the April 1, 2024, date to August 1, 2024, for JGKW Holdings LLC to terminate the contract if an agreement is not reached with IDOT.

Motion to pass by Commissioner Stephens, second by Commissioner Gillenwater

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, and Stephens

4.2 Ordinance No. 044-2024, An Ordinance Amending the Zoning Ordinance of the City of Effingham - Donna J. Wilson Rezone from NU Nonurban District to R-2 Single-Family Residence District - 1724 S. Willow Street - City Engineer Thoele

Motion to pass by Commissioner Gillenwater, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, and Stephens

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 05/17/2024 $ 462,362.94

B. Check Register dated 05/21/2024 $ 545,544.08

Motion to approve by Commissioner Micenheimer, second by Commissioner Stephens

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, and Stephens

6. DISCUSSION

6.1 Ordinance No. 041-2024, An Ordinance Authorizing the Lease of Real Estate (Kralman's Subdivision "C") - City Administrator Miller

City Administrator Miller stated the ordinance leases City property to a adjacent property owner located near Glenwood Street and East North Avenue.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Resolution No. 061-2024, A Resolution Granting Permision to Allow a Portion of City Streets to be Temporarily Closed for Fourth of July Fireworks - Tourism Director Thoele

City Administrator Miller stated this resolution grants permission to close city streets for the Fourth of July Fireworks in Effingham.

There were no objections to bring this item back to a future City Council Meeting.

6.3 Resolution No. 063-2024, A Resolution Authorizing the Execution of a Master Software and Service Agreement and Statement of Work (Quicket Solutions, Inc. - Software and Services) - Police Chief McFarland

Police Chief McFarland stated Quicket Solutions, Inc. will provide services, equipment, software, and training (eCrash Software and Quicket Cloud Infrastructure) to produce accident reports and submit report data to Illinois Department of Transportation.

There were no objections to bring this item back to a future City Council Meeting. 6.4 Bid Letting - City Engineer Thoele

City Engineer Thoele stated this item request permission for the 2024 Street Resurfacing Program Phase I bids to be due May 28, 2024, at 10:00 a.m.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Stephens, second by Commissioner Micenheimer

Time: 5:24 PM

Purpose: Litigation - Section 2 (c) (11)

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Stephens, and Gillenwater 10. ADJOURNMENT

10.1 Adjournment

Time: 5:45 PM

Motion to adjourn by Commissioner Micenheimer, second by Commissioner Stephens

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, and Micenheimer

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