East Central Reporter

City of Effingham City Council met April 2.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Gillenwater, and Moeller

Absent: Commissioner Stephens

1.3 Pledge of Allegiance

2. PUBLIC HEARING

2.1 FY25 Budget Public Hearing - City Administrator Miller

City Administrator Miller opened the FY25 Budget Public Hearing at 5:00 PM. No questions or comments were provided by the public or City Council. City Administrator Miller closed the Public Hearing at 5:06 PM.

3. OMNIBUS VOTE AGENDA

3.1 Regular City Council Meeting Minutes (03/19/2024) - City Clerk Nosbisch

Resolution: Approve

3.2 Special City Council Meeting Minutes (03/19/2024) - City Clerk Nosbisch

Resolution: Approve

3.3 Treasurer's Report (February 2024) - City Treasurer Polk

3.4 Ordinance No. 011-2024 - An Ordinance Amending Ordinance Nos. 17-2010, As Previously Amended by Ordinance Nos. 14-2012, 18-2020, and 038-2020 (Fourth Amendment to Master Lease Agreement) - Deputy City Administrator Presley

3.5 Ordinance No. 013-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit for Utility Purposes - Herman R. Brummer and Sharon B. Brummer - City Engineer Thoele

Resolution: Pass

3.6 Ordinance No. 015-2024, An Ordinance Establishing Pay Ranges for the Various Non Union Salaried and Hourly Positions Within the Service of the City for Fiscal Year 2024- 2025 - City Administrator Miller

Resolution: Pass

3.7 Ordinance No. 018-2024, An Ordinance Amending the Zoning Ordinance of the City of Effingham and Granting Special Use Permit - Meraki Health Rezone from R-3B Two and Three Family Dwelling District to R-3D Multiple-Dwelling District AND Special Use Permit (17) “Offices and clinics operated by physicians, dentists or other members of the healing arts in the R-3D District” - Blohm Avenue, East of Veterans Drive - City Planner Koester

Resolution: Pass

3.8 Ordinance No. 020-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - Jeffrey R. Miller - City Engineer Thoele

Resolution: Pass

3.9 Ordinance No. 021-2024, An Ordinance Authorizing the Purchase of Real Property for Right of Way & Utility Purposes from Andrew J. and Casey L. Burgholzer - City Engineer Thoele

Resolution: Pass

3.10 Ordinance No. 023-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - Christine M. Drum - City Engineer Thoele

Resolution: Pass

3.11 Ordinance No. 024-2024 An Ordinance Authorizing the Acquisition of a Temporary Use Permit for Public Street and Utility Purposes - FP7 Enterprises, LLC - City Engineer Thoele

Resolution: Pass

3.12 Ordinance No. 025-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit for Public Street and Utility Purposes - FP7 Enterprises, LLC, - City Engineer Thoele

Resolution: Pass

3.13 Resolution No. 020-2024, A Resolution Accepting Chemical Quotes for FY 2024-2025 - Public Works Director Heuerman

Resolution: Adopt

3.14 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Gillenwater, second by Commissioner Moeller

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, and Moeller

4. PRESENTATIONS

4.1 City of Effingham Service Award - Public Work Director Heuerman

Public Works Director Heuerman recognized Joe Williamson for his 35 years of service at the Wastewater Treatment Plant.

5. ORDINANCES/RESOLUTIONS - ACTION ITEMS

5.1 Ordinance No. 014-2024, Fiscal Year 2025 Appointment Ordinance - City Administrator Miller

Motion to pass by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, and Moeller

5.2 Ordinance No. 019-2024, An Ordinance in Regard to Amending the Zoning Ordinance of the City of Effingham - W Squared Properties, LLC R-2 Single-Family Residence District to R-3B Two and Three Family Dwelling District - 909 W. St. Anthony Avenue - City Planner Koester

City Planner Koester stated at a Public Hearing on March 12, 2024, seven of the nine Plan Commission members present voted five to two to recommend the City Council deny the Petition to rezone the Subject Property located at 909 W. St. Anthony Avenue. This was discussed at the March 19, 2024, City Council Meeting. The Petitioner requested the City Council refer the matter back to the Plan Commission for further hearing.

Motion to pass by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, and Moeller

5.3 Ordinance No. 028-2024, An Ordinance Declaring Certain Real Property and Improvements thereon as being Dangerous and Unsafe (304 N. First Street) - City Administrator Miller

City Attorney Willenborg stated this ordinance declares the residential property located at 304 N. First St. as dangerous and unsafe.

Motion to pass by Commissioner Micenheimer, second by Commissioner Gillenwater

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, and Moeller

6. OTHER ACTION ITEMS

6.1 Bills and Requisitions

A. Payroll Check Register dated 03/22/2024 $ 338,875.46 B. Check Register dated 04/02/2024 $ 453,178.89

Motion to approve by Commissioner Micenheimer, second by Commissioner Gillenwater

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, and Moeller

7. DISCUSSION

7.1 Ordinance No. 022-2024, An Ordinance Amending Ordinance No. 4-2011 Pollution Discharge Control Ordinance and Ordinance No. 026-2020 Sewer Rates - Public Work Director Heuerman

Public Works Director Heuerman stated this ordinance amends the fee for discharging wastewater into a public wastewater treatment system and recommends the ordinance be revised.

There were no objections to bring this item back to a future City Council Meeting.

7.2 TIF Rehabilitation Project - Economic Development Director Hull

Economic Development Director Hull stated Integrity Electric and Plumbing is requesting funds for a TIF Rehabilitation Project.

There were no objections to bring this item back to a future City Council Meeting.

7.3 Eastland Apartments Replat and TIF Boundary Amendment - Economic Development Director Hull and City Planner Koester

Economic Development Director and City Planner Koester stated this is regarding the replat of Eastland Apartments for TIF/Enterprise Zone considerations.

There were no objections to bring this item back to a future City Council Meeting.

7.4 Resolution No. 025-2024, Resolution Authorizing Memorandum of Understanding Between City of Effingham and Effingham Unit #40 Board of Education for School Resource Officer - Police Chief McFarland

Police Chief McFarland stated this resolution authorizes a memorandum of understanding between the City of Effingham and Effingham Unit #40 Board of Education for a School Resource Officer for 2024/2025, 2025/2026 and 2026/2027 school years.

There were no objections to bring this item back to a future City Council Meeting. 7.5 Bid Lettings - City Engineer Thoele

Public Works Director Heuerman announced the following bid lettings:

April 9, 2024:

• 2024 Hot and Cold Mix Program

• 2024 Crack and Joint Sealing Program

• Jefferson Avenue Drainage

• 2024 Pavement Preservation Program

• 2024 Hendelmeyer & Blohm Street Improvements

April 16, 2024:

• 2024 Oil and Chip Program

• 2024 Sidewalk Replacement Program

April 23, 2024:

• N. Merchant Street Reconstruction

8. QUARTERLY REPORTS

9. ANNOUNCEMENTS/COMMISSIONER COMMENTS

9.1 Reports from Commissioners

Commissioner Moeller noted the statue in memory of the St. Anthony Hospital fire arrived.

9.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

Fire Chief Yochum provided safety reminders regarding the upcoming solar eclipse.

Police Chief McFarland announced Autism Awareness stickers for vehicles with passengers with autism are available at the Police Department.

Tourism Director Thoele announced various events for the solar eclipse on April 8, 2024. 9.3 Public Participation

10. RECESS IN EXECUTIVE SESSION

10.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5:43 PM

Purpose: Sale or Lease of Property - Section 2 (c) (6); Review of Executive Session Minutes - Section 2 (c) (21)

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Moeller, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Moeller, and Gillenwater

11. ADJOURNMENT

11.1 Adjournment

Time: 6:20 PM

Motion to adjourn by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-0

Yea: Mayor Schutzbach and Commissioners Moeller, Gillenwater, and Micenheimer

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