East Central Reporter

City of Effingham City Council met March 19.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Gillenwater, Stephens, and Moeller

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (03/05/2024) - City Clerk Nosbisch Resolution: Approve

2.2 Ordinance No. 016-2024, An Ordinance Vacating and Releasing a Portion of a Public Utility Easement - 903 Park Hills Drive - City Planner Koester

Resolution: Pass

2.3 Resolution No. 017-2024, A Resolution Authorizing Execution of Proposal for Professional Engineering Services for FY2025 Water Main Replacements - City Engineer Thoele

Resolution: Adopt

2.4 Resolution No. 018-2024, A Resolution Authorizing Additional Service Agreement with Civil Design, Inc. for Merchant Street Reconstruction - Change Order 1 - City Engineer Thoele

Resolution: Adopt

2.5 Resolution No. 019-2024, A Resolution Authorizing Execution of Proposal for Engineering Services with Civil Design, Inc. for Merchant Street Reconstruction - Phase II - City Engineer Thoele

Resolution: Adopt

2.6 Final Change Order 1 - 2023 Street Maintenance Aggregate Stockpiling - City Engineer Thoele

2.7 Certificate of Project Completion and Release of Bonding - 2023 Street Maintenance Aggregate Stockpiling - City Engineer Thoele

Resolution: Approve

2.8 2024-2025 Water Treatment Plant Chemical Quotes - Public Works Director Heuerman 2.9 Petition to Vacate a Portion of an Easement - 903 Park Hills Drive - City Planner Koester

2.10 Plan Commission Letter of Recommendation - Petition for Text Amendment - Cryptocurrency Mine or Data Center - City Planner Koester

2.11 Plan Commission Letter of Recommendation - Petition to Rezone - R-2 Single-Family Residence to R-3B Two and Three Family Dwelling District - 909 W. St. Anthony Avenue - City Planner Koester

2.12 Plan Commission Letter of Recommendation - Meraki Health - Petition to Rezone from R-3B Two and Three Family Dwelling District to R-3D Multiple-Dwelling District and Special Use Permit (17) “Offices and clinics operated by physicians, dentists or other members of the healing arts in the R-3D District” - Blohm Avenue, East of Veterans Drive - City Planner Koester

2.13 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

3. PRESENTATIONS

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 017-2024, An Ordinance Amending Appendix B of the City of Effingham, Illinois Municipal Code (Zoning Ordinance No. 44-89) - Cryptocurrency Mine or Data Center - Article 1. Definitions - Article 26. Special Use Regulations - City Planner Koester

City Planner Koester stated this ordinance provides definitions and regulations for Cryptocurrency Mines and Data Centers. At a public hearing on March 12, 2024, the Plan Commission unanimously recommended the City Council adopt and enact the provisions in the text amendment.

Motion to pass by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

4.2 Ordinance No. 018-2024, An Ordinance Amending the Zoning Ordinance of the City of Effingham and Granting Special Use Permit - Meraki Health - Rezone from R-3B Two and Three Family Dwelling District to R-3D Multiple-Dwelling District and Special Use Permit (17) “Offices and clinics operated by physicians, dentists or other members of the healing arts in the R-3D District” - Blohm Avenue, East of Veterans Drive - City Planner Koester

City Planner Koester stated that at a public hearing on March 12, 2024, the seven Plan Commission members present voted unanimously to recommend the City Council approve the petition to rezone the subject property located on Blohm Avenue, east of Veterans Drive from R-3B Two and Three Family Dwelling District to R-3D Multiple-Dwelling District and grant a Special Use Permit (17) “Offices and clinics operated by physicians, dentists or other members of the healing arts in the R-3D District”. The Plan Commission also recommends two conditions to the Special Use: no residential development will be permitted and buffering as required by the City Engineer.

Sarah Weiler submitted a speaker’s card and presented to the council in favor of the rezoning.

Due to the availability of the letter of recommendation to the Council, this item was only discussed. Following discussion, it was decided to bring this item back at the next City Council Meeting under the Omnibus Vote Agenda.

4.3 Resolution No. 021-2024, A Resolution Authorizing Renewal of Contract with Lamar Companies for Champaign Billboard for the 2024 & 2025 Calendar Years - Tourism Director Thoele

Tourism Director Thoele stated this resolution authorizes the renewal of a contract with Lamar Co. for a Champaign billboard.

Motion to adopt by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

4.4 Resolution No. 022-2024, A Resolution Authorizing Renewal of Contract with Lamar Companies for Mt Vernon Billboard for the 2024 & 2025 Calendar Years - Tourism Director Thoele

Tourism Director Thoele stated this resolution authorizes the renewal of a contract with Lamar Co. for the Mt Vernon billboard.

Motion to adopt by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

4.5 Resolution No. 023-2024, A Resolution Authorizing Renewal of Contract with Lamar Companies for Putnam County Billboard for the 2024 & 2025 Calendar Years - Tourism Director Thoele

Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

4.6 Resolution No. 024-2024, A Resolution Authorizing Certificate of Authority by Vote - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes certain city staff members to enter into an agreement for the solicitation for the CY2024-CY2025 Joint Purchase Master Contracts for Rock Salt.

Motion to adopt by Commissioner Gillenwater, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 03/08/2024 $ 376,231.96 B. Check Register dated 03/05/2024 $ 2,730,475.05

Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

6. DISCUSSION

6.1 Ordinance No. 011-2024 - An Ordinance Amending Ordinance Nos. 17-2010, As Previously Amended by Ordinance Nos. 14-2012, 18-2020, and 038-2020 (Fourth Amendment to Master Lease Agreement) - Deputy City Administrator Presley

Deputy City Administrator Presley stated this fourth amendment to the master lease between the City and the Arts Connection of Central Illinois revises policies pertaining to insurance coverage of the Effingham Performance Center.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Ordinance No. 014-2024, Fiscal Year 2025 Appointment Ordinance - City Administrator Miller

Deputy City Administrator Presley stated this ordinance authorizes the appointment of those staff members who are appointed on yearly terms and authorizes the numbers of staff by position category in all departments of the City.

There were no objections to bring this back to a future City Council Meeting.

6.3 Ordinance No. 015-2024, An Ordinance Establishing Pay Ranges for the Various Non Union Salaried and Hourly Positions Within the Service of the City for Fiscal Year 2024- 2025 - City Administrator Miller

City Administrator Miller stated this ordinance establishes a three percent (3%) salary increase for non-union personnel.

There were no objections to bring this item back to a future City Council Meeting.

6.4 An Ordinance Amending the Zoning Ordinance of the City of Effingham - W Squared Properties, LLC R-2 Single-Family Residence District to R-3B Two and Three Family Dwelling District - 909 W. St. Anthony Avenue - City Planner Koester

City Planner Koester stated that at a Public Hearing on March 12, 2024, seven of the nine Plan Commission members present voted five to two to recommend the City Council deny the petition to rezone the subject property located at 909 W. St. Anthony Avenue, from R-2 Single-Family Residence District to R-3B Two and Three Family Dwelling District.

Brad Hibdon submitted a Speaker's Card and spoke in favor of denying the rezoning.

Bryan Wenthe submitted a Speaker's Card and spoke in favor of approving the rezoning. Wenthe requested the item be sent back to the Plan Commission with additional information provided.

The City Council agreed to send this item back to the Plan Commission.

6.5 Resolution No. 020-2024, A Resolution Accepting Chemical Quotes for FY 2024-2025 - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution accepts chemical quotes for FY 2024-2025 for the Water Treatment Plant from the responsive vendors shown in Exhibit A. Payment for said chemicals will be made from the Water Fund as per the FY 2024-2025 budget.

There were no objections to bring this item back to a future City Council Meeting.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

8.3 Public Participation

Kayla Schumacher with Crisis Nursery of Effingham County submitted a speaker’s card and presented to the Council regarding National Childhood Abuse Prevention Month in April.

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5: PM

Purpose: Sale or Lease of Property - Section 2 (c) (6)

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Stephens, Gillenwater, Moeller, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, Moeller, and Gillenwater

10. ADJOURNMENT

10.1 Adjournment

Time: 6:15 PM

Motion to adjourn by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Gillenwater, Moeller, and Micenheimer

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