East Central Reporter

City of Effingham City Council met March 5.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Gillenwater, Stephens, and Moeller

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (02/20/2024) - City Clerk Nosbisch Resolution: Approve

2.2 Treasurer's Report (January 2024) - City Treasurer Polk

2.3 Resolution No. 013-2024, A Resolution Authorizing Service Agreement with Milano & Grunloh Engineers for the 2023 CDBG Sewer and Manhole Lining Project - City Engineer Thoele

Resolution: Adopt

2.4 Resolution No. 016-2024, A Resolution Granting Permission to Allow a Portion of Streets to be Temporarily Closed for the Magic and Mischief: A Fairy Market Event on June 8, 2024 - Tourism Director Thoele

Resolution: Adopt

2.5 Certificate of Project Completion and Release of Bonding - 2023 Effingham City Hall Fire Protection and Fire Alarm Project - City Engineer Thoele

Resolution: Approve

2.6 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

3. PRESENTATIONS

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 02/23/2024 $ 331,384.88 B. Check Register dated 03/05/2024 $ 641,095.83

Motion to approve by Commissioner Micenheimer, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

6. DISCUSSION

6.1 Resolution No. 017-2024, A Resolution Authorizing Execution of Proposal for Professional Engineering Services for FY2025 Water Main Replacements - City Engineer Thoele

City Engineer Thoele stated this resolution authorizes execution of a proposal with Civil Design, Inc. in the total amount of $105,000 for professional engineering services for the FY2025 Water Main Replacements. This project consists of developing construction documents for the installation of new water main replacements which will be constructed by the City Water Department in the next couple of years. Payments for this project will be made from the Water Fund.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Resolution No. 018-2024, A Resolution Authorizing Additional Service Agreement with Civil Design, Inc. for Merchant Street Reconstruction - Change Order 1 - City Engineer Thoele

City Engineer Thoele stated Change Order 1 in the amount of $22,000 is recommended for additional services needed for the Merchant Street Reconstruction Project from Eden Drive to Evergreen Avenue.

There were no objections to bring this item back to a future City Council Meeting.

6.3 Resolution No. 019-2024, A Resolution Authorizing Execution of Proposal for Engineering Services with Civil Design, Inc. for Merchant Street Reconstruction - Phase II - City Engineer Thoele

City Engineer Thoele stated this resolution authorizes execution of a proposal in the total amount $36,000 for engineering services with Civil Design, Inc. for the Merchant Street Reconstruction Project Phase II from Flamingo Avenue to West Evergreen Avenue. Payment for these services will be made from the General Fund.

There were no objections to bring this item back to a future City Council Meeting. 6.4 Merchant Street Land Acquisition from Eden to Flamingo - City Engineer Thoele

City Engineer Thoele stated that in conjunction with the street reconstruction, staff has begun discussions with property owners along Merchant from Eden to Flamingo. Right-of way will be pursued from 300 Flamingo Avenue. Permanent easements and temporary use permits will be requested from the other properties along Merchant between Eden and Flamingo. The cost of all the takings will total about $7,000 and will be paid from the General Fund.

There were no objections to bring this item back to a future City Council Meeting.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

City Administrator Miller started the FY25 Budget Workshop will be at 4 p.m. on March 19th prior to the City Council Meeting.

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Gillenwater, second by Commissioner Moeller

Time: 5:13 PM

Purpose: Sale or Lease of Property - Section 2 (c) (6); Purchase or Lease of Real Estate - Section 2 (c) (5); Review of Executive Session Minutes - Section 2 (c) (21) Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Stephens, Gillenwater, Moeller, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, Moeller, and Gillenwater

10. ADJOURNMENT

10.1 Adjournment

Time: 5:46 PM

Motion to adjourn by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Gillenwater, Moeller, and Micenheimer

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