East Central Reporter

City of Effingham City Council met March 6.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Schutzbach Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Micenheimer, Gillenwater, Stephens, and Moeller

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (01/16/2024) - City Clerk Nosbisch

Resolution: Approve

2.2 Treasurer's Report (December 2023) - City Treasurer Polk

2.3 Ordinance No 009-2024, An Ordinance Authorizing the Sale and/or Disposal of Personal Property - Deputy City Administrator Presley

Resolution: Pass

2.4 Ordinance No. 010-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - DHL Properties, LLC - City Engineer Thoele

Resolution: Pass

2.5 Resolution No. 004-2024, A Resolution Authorizing the Execution of a Futurity IT, INC. SAAS Subscription Agreement (Futurity IT, Inc., Disaster Management Software and Services) - City Administrator Miller

2.6 Resolution No. 006-2024, A Resolution Authorizing Execution of Additional Services Agreement No. 1 with Farnsworth Group, Inc. for Ford Avenue Extension East of Charlotte Street Phase 1A - City Engineer Thoele

Resolution: Adopt

2.7 Resolution No. 007-2024, A Resolution for Improvement Under the Illinois Highway Code - Ford Avenue Extension East of Charlotte Street Phase IA - City Engineer Thoele Resolution: Adopt

2.8 Letter of Recommendation - Text Amendment to allow Three-Family (Triplex) Dwellings - City Planner Koester

2.9 Certificate of Project Completion and Release of Bonding - 2023 Effingham City Hall Fire Protection and Fire Alarm Project - Public Works Director Heuerman

Resolution: Approve

2.10 Certificate of Project Completion and Release of Bonding - 2023 Street Maintenance Aggregate Stockpiling - City Engineer Thoele

Resolution: Approve

2.11 Final Change Order 1 - 2023 Street Maintenance Aggregate Stockpiling - City Engineer Thoele

Resolution: Approve

2.12 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

3. PRESENTATIONS

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 008-2024, An Ordinance Amending Appendix B of the City of Effingham, Illinois Municipal Code (Zoning Ordinance No. 44-89) - Two-Family (Duplex) and Three Family (Triplex) Dwelling District - Article 1. Definitions, Article 6. R-2 Single-Family Residence District, Article 7. R-3A Attached Single-Family Dwelling District, Article 8. R-3B Two-Family Duplex Dwelling District, Article 9. Multiple-Dwelling District, Article 21. Table of Height and Area Requirements - City Planner Koester

City Planner Koester stated this ordinance amends Appendix B of the Municipal Code (Zoning Ordinance No. 44-89). The Plan Commission held a public hearing on the text amendment to allow Three-Family (Triplex) Dwelling Units on January 9, 2024, and the five members present unanimously recommended approval. The amendment also includes some revisions to clean up a prior amendment and adds provisions that a single-family residence in a higher density residential district shall be required to have the R-2 District width, area, and setbacks.

Motion to pass by Commissioner Gillenwater, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

4.2 Resolution No. 008-2024, A Resolution Supporting the FY 2024 Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant Program - City Engineer Thoele

City Engineer Thoele stated the City will apply for a grant from the FY2024 Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant Program. The project is estimated to be a total of $10,314,190 and 80% ($8,251,352) will be funded by the grant. The City will further support the project by providing a local match of 20% ($2,062,838) if the grant is awarded.

Motion to adopt by Commissioner Gillenwater, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

4.3 Resolution No. 009-2024, Resolution Authorizing First Amendment to Contract for Private Development Pursuant to the Effingham, Illinois Plan for the Central Redevelopment Tax Increment Finance Area (Effingham Veterinary Holdings, LLC, an Illinois limited liability company) - Economic Development Director Hull

Economic Development Director Hull stated this resolution extends the date for project completion. This moves it to May 31, 2024.

Motion to adopt by Commissioner Gillenwater, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

4.4 Resolution No 010-2024, A Resolution Authorizing Execution of a Water Supply Agreement with Snake Trail Water Association - Public Works Director Heuerman

Public Works Director Heuerman stated the City of Effingham and Snake Trail Water Association desire to continue a Water Supply Agreement. This agreement will allow the City to continue to sell water and supply the purchaser's needs.

Motion to adopt by Commissioner Stephens, second by Commissioner Moeller

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

4.5 Resolution No. 011-2024, A Resolution Appointing a Member to the Electrical Commission of the City of Effingham, Illinois - Mayor Schutzbach

Motion to adopt by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Micenheimer, Stephens, and Moeller

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 01/26/2024 $ 639,659.05 B. Check Register dated 02/06/2024 $ 676,964.87

Motion to approve by Commissioner Micenheimer, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0

Yea: Commissioners Gillenwater, Micenheimer, Stephens, and Moeller 6. DISCUSSION

6.1 Purchase of Christmas Light Displays from Holiday Outdoor Decor - Tourism Director Thoele

Tourism Director Thoele presented the purchase of Christmas light displays from Holiday Outdoor Decor in 2024.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Effingham/Effingham County Enterprise Zone Annexation - Economic Development Specialist Althoff

Economic Development Specialist Althoff stated Prairie Ace Estates is requesting an annexation into the Effingham/Effingham County Enterprise Zone.

Mr. Hartman and Mr. Trupiano presented to the Council regarding the project. There were no objections to bring this item back to a future City Council Meeting. 6.3 Bid Letting - City Engineer Thoele

City Engineer Thoele announced bids for the 2024 Sanitary Sewer CCTV Project will be accepted on February 13, 2024, at 10:05 a.m. and bids for the Evergreen Avenue Box Culvert Project will be accepted on March 12, 2024, at 10:00 a.m.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

Public Works Director Heuerman stated the City purchased a new streetsweeper.

City Engineer Thoele provided information on extending a contract with CDI regarding the IDOT Fayette Avenue Project for $9,500.

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer

Time: 5:28 PM

Purpose: Purchase or Lease of Real Estate - Section 2 (c) (5); Review of Executive Session Minutes - Section 2 (c) (21)

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Stephens, Gillenwater, Moeller, and Micenheimer

9.2 Roll Call

Present: Commissioners Stephens, Micenheimer, Moeller, and Gillenwater

10. ADJOURNMENT

10.1 Adjournment

Time: 6:00 PM

Motion to adjourn by Commissioner Moeller, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Moeller, Gillenwater, Moeller, and Micenheimer

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