East Central Reporter

City of Effingham City Council met Jan. 2.

Here are the minutes provided by the council:

1. OPENING

1.1 Commissioner Micenheimer Called the Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Commissioners Micenheimer, Gillenwater, and Moeller

Absent: Mayor Schutzbach and Commissioner Stephens

1.3 Pledge of Allegiance

2. OMNIBUS VOTE AGENDA

2.1 Regular City Council Meeting Minutes (12/19/2023) - City Clerk Nosbisch Resolution: Approve

2.2 Treasurer's Report (November 2023) - City Treasurer Polk

Resolution: Receive and File

2.3 Ordinance No. 097-2023, An Ordinance Amending Ordinance No. 13-2012, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham, Illinois (Liquor Code) - The Local - Mayor Schutzbach

Resolution: Pass

2.4 Resolution No. 148-2023, A Resolution Authorizing Execution of Local Public Agency Engineering Services Agreement for Motor Fuel Tax Funds - Phase II Design Engineering - Ford Avenue Extension & Box Culvert - City Engineer Thoele

Resolution: Adopt

2.5 Resolution No. 149-2023, A Resolution Authorizing Renewal of Contract with Dusty's Outdoor Media for Billboards for the 2024-2025 Calendar Years - Tourism Director Thoele

Resolution: Adopt

2.6 Resolution No. 150-2023, A Resolution Authorizing the Issuance of Liquor License to The Local Sports Bar & Grill, Inc. d/b/a The Local - Mayor Schutzbach

Resolution: Adopt

2.7 Resolution No. 155-2023, A Resolution Authorizing Execution of Proposal for Engineering Services from Milano and Grunloh Engineers, LLC. Sanitary Sewer Improvements on Mt. Vernon Avenue and Jaycee Avenue - City Engineer Thoele

Resolution: Adopt

2.8 Resolution No. 156-2023, A Resolution Authorizing Execution of Local Public Agency Engineering Services Agreement for General Funds - Evergreen Avenue Stage 2 - Preliminary Engineering - City Engineer Thoele

Resolution: Adopt

2.9 Resolution No. 157-2023, A Resolution Authorizing a Contract with Dusty's Outdoor Media for a Billboard for the Part of the 2024 Calendar Year - Tourism Director Thoele

Resolution: Adopt

2.10 Ordinance No. 001-2024, An Ordinance Authorizing Acquisition of Permanent Public Utility Easement Kohli – Hidden Hills Subdivision - City Planner Koester

Resolution: Pass

2.11 Ordinance No. 003-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit for Utility Purposes - Darrell M. and Julie L. Hoffman - City Engineer Thoele

Resolution: Pass

2.12 Ordinance No. 002-2024, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - KCG Reality Concepts, LLC, - City Engineer Thoele

Resolution: Pass

2.13 Certificate of Approval City of Effingham Plan Commission, Preliminary Plat No. 882P & Final Plat No. 882F - American Way Industrial Park, Sixth Addition - City Planner Koester

Resolution: Receive and File

2.14 Final Change Order 1 - Willenborg & Evergreen Intersection - Public Works Director Heuerman

Resolution: Approve

2.15 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Gillenwater

Final Resolution: Motion Carried. 3-0

Yea: Commissioners Gillenwater, Micenheimer, and Moeller

3. PRESENTATIONS

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Resolution No. 001-2024, A Resolution Approving Preliminary Plat No. 882P and Approving Final Plat No. 882F for Recording - American Way Industrial Park, Sixth Addition - City Planner Koester

City Planner Koester stated the proposed subdivision is located at the northwest corner of Pike Avenue and Heartland Boulevard and is a split of a 10.3-acre tract into a 0.94-acre lot and a 9.36-acre lot. It is zoned M1 and is in conformance with the Zoning Ordinance. The proposed subdivision is served by existing streets, water, and sanitary sewer and sufficient easements for public utilities are shown on the plat.

Motion to adopt by Commissioner Gillenwater, second by Commissioner Moeller

Final Resolution: Motion Carried. 3-0

Yea: Commissioners Gillenwater, Micenheimer, and Moeller

4.2 Resolution No. 002-2024, This Resolution Authorizes Execution of Additional Services Agreement No. 1 with Farnsworth Group, Inc. for Intersection of Evergreen Avenue and Willenborg Street - City Engineer Thoele

City Engineer Thoele stated this resolution authorizes a change to an agreement with Farnsworth Group, Inc. for the intersection of Evergreen Avenue and Willenborg Street. The addition to the contract is $14,800 to increase the contract amount from $51,000 to $65,800.

Motion to adopt by Commissioner Moeller, second by Commissioner Gillenwater

Final Resolution: Motion Carried. 3-0

Yea: Commissioners Gillenwater, Micenheimer, and Moeller

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 12/29/2023 $ 359,205.88

B. Check Register dated 01/02/2024 $ 506,811.60

Motion to approve by Commissioner Gillenwater, second by Commissioner Moeller

Final Resolution: Motion Carried. 3-0

Yea: Commissioners Gillenwater, Micenheimer, and Moeller

6. DISCUSSION

6.1 Resolution No. 003-2024, A Resolution Authorizing Execution of Proposal for Engineering Services from Milano & Grunloh Engineers, LLC - Santa Maria Street, Water and Sewer Extensions - Public Works Director Heuerman

Public Works Director Heuerman stated this agreement with Milano & Grunloh Engineers, LLC provides preliminary engineering services in the amount of $420,184 and construction engineering services in the amount of $294,128.80 for the Santa Maria Street, Water and Sanitary Sewer Extensions between Maple Street and Fourth Street. This also provides design services for ROW Plats and planning, building demolition, permitting, street light design, 10'- bike path design, drainage design as well as full surveying operations, construction engineering and testing services for the project.

There were no objections to bring this item back to a future City Council Meeting. 6.2 Data Center - Crypto-Data Mining - City Planner Koester

City Planner Koester led a discussion on what data centers, crypto, and data mining. 6.3 Bid Letting - Public Works Director Heuerman

Public Works Director Heuerman stated bids for the Evergreen Avenue Box Culvert Project will be accepted on January 30, 2024 at 10:00 a.m.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

9.2 Roll Call

10. ADJOURNMENT

10.1 Adjournment

Time: 5:31 PM

Motion to adjourn by Commissioner Gillenwater, second by Commissioner Moeller Final Resolution: Motion Carried. 3-0

Yea: Commissioners Moeller, Gillenwater, and Micenheimer

 https://go.boarddocs.com/il/voeil/Board.nsf/files/CZDMAS59C0C5/$file/January%202%2C%202024.pdf