East Central Reporter

City of Effingham City Council met Oct. 17.

Here are the minutes provided by the council:

1. OPENING

1.1 Mayor Calls Meeting to Order

Time: 5:00

1.2 Roll Call

Present: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

1.3 Pledge of Allegiance

2. PRESENTATIONS

2.1 Police and Fire Pension Actuarial Reports - Lauterbach & Amen - City Administrator Miller

Todd Shroder entered the meeting via phone call at 5:01 PM to present the Effingham Police and Fire Actuarial Reports.

Schroder exited the meeting at 5:17 PM

3. OMNIBUS VOTE AGENDA

3.1 Regular City Council Meeting Minutes (10/03/2023) - City Clerk Nosbisch

Resolution: Approve

3.2 Ordinance No. 074-2023, An Ordinance Authorizing Execution of Lease Agreement (Animal Control Shelter) - City Administrator Miller

Resolution: Pass

3.3 Resolution No. 121-2023, A Resolution Authorizing Participation in a Supplemental Life and Accidental Death & Dismemberment Insurance Program - Deputy City Administrator Presley

Resolution: Adopt

3.4 Resolution No. 123-2023, Resolution Authorizing Execution of an Intergovernmental Agreement with the Effingham County Emergency Telephone System Board - City Administrator Miller

Resolution: Adopt

3.5 Resolution No. 125-2023, A Resolution Authorizing the Acceptance of Proposal from Vandevanter Engineering for Replacement Pump at Rollin Hills Lift Station - Public Works Director Heuerman

Resolution: Adopt

3.6 Letter of Recommendation - Ordinance No. 055-2023 - Resin Networks Rezone B2 -M1 SUP 28 - City Planner Koester

3.7 Certificate of Approval - Resolution No. 132-2023 - O'Reilly Subdivision - City Planner Koester

3.8 Omnibus Vote Agenda Approval

Resolution: Approve

Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

4. ORDINANCES/RESOLUTIONS - ACTION ITEMS

4.1 Ordinance No. 055-2023, An Ordinance Amending the Zoning Ordinance of the City of Effingham and Granting a Special Use Permit - Resin Networks, Inc. Rezone from B-2 General Commercial District to M-1 Light Industrial District & Special Use Permit (28) “Recycling Center in the M-1 Light Industrial District.” 305 E. Fayette Avenue - City Planner Koester

City Engineer Thoele stated Resin Networks is proposing a recycling facility at 305 E. Fayette Avenue. While the request is not in strict conformance with the Comprehensive Plan, due to IDOT acquiring the property or a portion of it and the building removal scheduled for 2024 and with certain conditions recommended by City Staff and the Plan Commission, any issues will be mitigated. The Plan Commission unanimously recommend approval of the Rezoning and Special Use Permit with the conditions as stated in the ordinance.

The petitioner presented to the Council to answer questions regarding maintenance, trash removal, and manning of the facility. It was noted by Attorney Willenborg that there is language regarding claw backs for not maintaining the facility.

Motion to pass by Commissioner Gillenwater, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 4-1

Yea: Commissioners Gillenwater, Stephens, Moeller, and Micenheimer Nay: Mayor Schutzbach

4.2 Resolution No. 124-2023, A Resolution Authorizing Execution of an Intergovernmental Agreement Between the County of Effingham and the City of Effingham - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes the execution of an intergovernmental agreement between the County of Effingham and the City of Effingham for the Airport Road Extension Project and Thies Avenue Extension Project.

Motion to adopt by Commissioner Micenheimer, second by Commissioner Stephens Final

Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

4.3 Resolution No. 129-2023, A Resolution Rejecting Bid Proposals for Water Treatment Plant Overhead Door Project - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution rejects bid proposals for the Water Treatment Plant Overhead Door Project with the lowest proposal from Akra being $89,975. It is recommended to reject all bids due to them being significantly over budget for the project.

Motion to adopt by Commissioner Stephens, second by Commissioner Micenheimer

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

4.4 Resolution No. 132-2023, A Resolution Approving Final Plat No. 881 - F for Recording - O’Reilly Auto Enterprises Subdivision - City Planner Koester

City Engineer Thoele stated that in connection with the Fayette Avenue Project, IDOT acquired a portion of the O'Reilly property and removed the facility. O'Reilly has acquired additional property for a new facility and this plat consolidates the 3 parcels into 1 lot as a minor subdivision for the new facility. All plats, documents, and fees have been submitted.

Motion to adopt by Commissioner Micenheimer, second by Commissioner Gillenwater

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

5. OTHER ACTION ITEMS

5.1 Bills and Requisitions

A. Payroll Check Register dated 10/06/2023 $ 341,943.07 B. Check Register dated 10/17/2023 $ 1,214,170.50

Motion to approve by Commissioner Gillenwater, second by Commissioner Moeller

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

6. DISCUSSION

6.1 Ordinance No. 075-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement of Utility Purposes - ICLand Holdings, LLC - City Engineer Thoele

City Engineer Thoele stated this ordinance authorizes the acquisition of a temporary use permit and the purchase of easement for utility purposes from ICLand Holdings, LLC at 1002 West Fayette along the north property line for the sum of $10,753.44.

There were no objections to bring this item back to a future City Council Meeting.

6.2 Ordinance No. 076-2023, An Ordinance Authorizing the Purchase of Real Estate - City Administrator Miller

City Administrator Miller stated this ordinance purchases 4.03 acres for $200,000 from K A, LLC. The property is located at the southeast corner of Avenue of Mid America and Outer Belt West and is currently improved with a parking lot.

This is coming from the northwest business district.

There were no objections to bring this item back to a future City Council Meeting.

6.3 Ordinance No. 077-2023, An Ordinance Authorizing the Purchase of Real Estate (Schwerman Street, Effingham, Illinois) - City Administrator Miller

City Administrator Miller stated this ordinance allows for the purchase of 25 acres of property at $70,000 per acre ($1.75M) along Rt 40 and Schwerman Avenue for the purpose of the proposed Effingham Showcase Center. The agreement stipulates the Effingham

Showcase Center shall raise $12M dollars within 18 months (on or before May 31, 2025) before the property may be sold by Effingham Unit 40 School District. The closing shall not be before December 31, 2024.

There were no objections to bring this item back to a future City Council Meeting.

6.4 Resolution No. 126-2023, A Resolution Authorizing Acceptance of Quote from ACP International for 2023 Downtown Decorative Street Sign Project - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution accepts lowest responsive quote from ACP International in the amount of $38,050 for the 2023 Downtown Decorative Street Sign Project. Payment will be from the Central TIF Fund.

There were no objections to bring this item back to a future City Council Meeting.

6.5 Resolution No. 127-2023, A Resolution Authorizing Execution of Local Public Agency Services Agreement for Motor Fuel Tax Funds - Rickelman Avenue and 4th Street Intersection Improvements - Phase IB - Public Works Director Heuerman

Public Works Director Heuerman stated this resolution authorizes execution of a Local Public Agency Engineering Services Agreement for Motor Fuel Tax Funds with Farnsworth Group in the total amount of $63,058 for the Rickelman Avenue and 4th Street Intersection Improvements Phase 1B.

There were no objections to bring this item back to a future City Council Meeting.

6.6 Resolution No. 130-2023, A Resolution Authorizing Payment of an Invoice to the Illinois Municipal League - Risk Management Association for Insurance Coverages - Deputy City Administrator Presley

Deputy City Administrator Presley stated This resolution authorizes payment of an invoice to the Illinois Municipal League - Risk Management Association for all calendar year 2024 insurance coverages, with the exception of employee health care.

In the amount of $387,733.13

There were no objections to bring this item back to a future City Council Meeting.

6.7 Professional Services Agreement by and Between the City of Effingham and Milano and Grunloh Engineers, LLC - City Engineer Luke Thoele

City Engineer Thoele stated this is a professional services agreement between the City of Effingham and Milano and Grunloh for the design of a sewer lining project with construction funded primarily by a CDBG grant.

Needs additional information for public information to include total funding. There were no objections to bring this item back to a future City Council Meeting. 6.8 Bid Letting - City Engineer Thoele

City Engineer Thoele stated Bids for the Ford Avenue Sanitary Sewer Extension Project - Phase ll will be accepted on October 30, 2023, at 10:00 a.m.

7. QUARTERLY REPORTS

8. ANNOUNCEMENTS/COMMISSIONER COMMENTS

8.1 Reports from Commissioners

8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch

Public Works Director Heuerman noted a recent emergency repair of the main drive assembly at the Wastewater Treatment Plant totaling $64,258 that was paid out of the sewer fund. Formal approval will be provided at a future City Council Meeting.

8.3 Public Participation

9. RECESS IN EXECUTIVE SESSION

9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)

Motion to recess into executive session by Commissioner Gillenwater, second by Commissioner Moeller

Time: 6:13 PM

Purpose: Purchase or Lease of Real Estate - Section 2 (c) (5); Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer Time: 5:24 PM

Purpose: Purchase or Lease of Real Estate - Section 2 (c) (5); Review of Executive Session Minutes - Section 2 (c) (21)

Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

9.2 Roll Call

Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, Moeller, and Gillenwater

10. ADJOURNMENT

10.1 Adjournment

Time: 6:54 PM

Motion to adjourn by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0

Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer

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