City of Effingham City Council met Oct. 3.
Here are the minutes provided by the council:
1. OPENING
1.1 Mayor Calls Meeting to Order
Time: 5:00
1.2 Roll Call
Present: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
1.3 Pledge of Allegiance
2. OMNIBUS VOTE AGENDA
2.1 Regular City Council Meeting Minutes (09/19/2023) - City Clerk Nosbisch
Resolution: Approve
2.2 Treasurer's Report (August 2023) - City Treasurer Polk
2.3 Ordinance No. 065-2023, An Ordinance Authorizing Grant to EAFFL, LLC D/B/A Effingham Mini Golf - Tourism Director Thoele
Approve
2.4 Ordinance No. 067-2023, An Ordinance Authorizing Purchase of Real Property for Utility Purposes - Ruth Rhodes, et al - City Engineer Thoele
Resolution: Pass
2.5 Resolution No. 116-2023, A Resolution Authorizing Submission and Acceptance of a Participation Agreement as per an Economic Development Grant from the Illinois Department of Transportation - Public Works Director Heuerman
Resolution: Adopt
2.6 Resolution No. 118-2023, A Resolution Authorizing Acceptance of Proposal from Culy Contracting, LLC for 2023 Manhole Rehabilitation Project - City Engineer Thoele
Resolution: Adopt
2.7 Resolution No. 120-2023, A Resolution Authorizing a Revision to a Master Agreement for Traffic Signal Maintenance and Apportionment of Energy Cost with Illinois Department of Transportation - City Engineer Thoele
Resolution: Adopt
2.8 Final Change Order #1 - 2023 Resurfacing Project Phase 1 - Public Works Director Heuerman
Resolution: Approve
2.9 Certificate of Project Completion and Release of Bonding 2023 resurfacing Project Phase 1 - Director of Public Works Heuerman
Resolution: Approve
2.10 Omnibus Vote Agenda Approval
Resolution: Approve
Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
3. PRESENTATIONS
3.1 Sergeant and Lieutenant Promotion - Police Chief McFarland
Police Chief McFarland presented the newly promoted Sergeant Scott Volpi and Lieutenant Aaron Lange to the Council.
4. ORDINANCES/RESOLUTIONS - ACTION ITEMS
4.1 Resolution No. 122-2023, A Resolution Authorizing the Execution of a License Agreement (Rusty Reel Events, LLC) - City Administrator Miller
City Administrator Miller stated this resolution leases the City's property located at Fayette Avenue and Willow Street for parking during the Rusty Reel Events Music Festival October 12- 14, 2023.
Motion to adopt by Commissioner Gillenwater, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
5. OTHER ACTION ITEMS
5.1 Bills and Requisitions
A. Payroll Check Register dated 09/22/2023 $ 338,542.60 B. Check Register dated 10/05/2023 $ 1,055,810.67
Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
6. DISCUSSION
6.1 Ordinance No. 074-2023, An Ordinance Authorizing Execution of Lease Agreement (Animal Control Shelter) - City Administrator Miller
City Administrator Miller stated this resolution renews the Animal Shelter facility lease with the County of Effingham for an additional ten years from 2023-2033.
There were no objections to bring this item back to a future City Council Meeting.
6.2 Resolution No. 121-2023, A Resolution Authorizing Participation in a Supplemental Life and Accidental Death & Dismemberment Insurance Program - Deputy City Administrator Presley
Deputy City Administrator Presley stated this resolution authorizes the City to offer supplemental, employee-paid life and accidental death and dismemberment insurance to the City's employees and dependents at no cost to the City.
There were no objections to bring this item back to a future City Council Meeting.
6.3 Resolution No. 123-2023, Resolution Authorizing Execution of an Intergovernmental Agreement with the Effingham County Emergency Telephone System Board - City Administrator Miller
City Administrator Miller stated this resolution authorizes an intergovernmental agreement with the Effingham County Emergency Telephone System Board for emergency services reimbursements to the City and County.
There were no objections to bring this item back to a future City Council Meeting.
6.4 Resolution No. 124-2023, A Resolution Authorizing Execution of an Intergovernmental Agreement Between the County of Effingham and the City of Effingham - Public Works Director Heuerman
Public Works Director Heuerman stated this resolution authorizes the execution of an Intergovernmental Agreement between the County of Effingham and the City of Effingham for the Airport Road Extension Project and Thies Avenue Extension Project.
There were no objections to bring this item back to a future City Council Meeting.
6.5 Resolution No. 125-2023, A Resolution Authorizing the Acceptance of Proposal from Vandevanter Engineering for Replacement Pump at Rollin Hills Lift Station - Public Works Director Heuerman
Public Works Director Heuerman stated this resolution authorizes the purchase of a replacement pump for the Rollin Hills Lift Station from Vandevanter Engineering for the sum of $38,886.11, plus freight.
There were no objections to bring this item back to a future City Council Meeting.
6.6 Evergreen Ave. and Willenborg St. Reconstruction - Change Order No. 1 - City Engineer Thoele
Public Works Director Heuerman stated Change Order No. 1 in the total amount of $50,000 is recommended for the addition of a 48" culvert under Evergreen Ave.
There were no objections to bring this item back to a future City Council Meeting. 6.7 Bid Letting - Public Works Director Heuerman
Public Works Director Heuerman announced bids for the Water Treatment Plant Overhead Door Project will be accepted on October 10, 2023, at 10:00 a.m.
7. QUARTERLY REPORTS
8. ANNOUNCEMENTS/COMMISSIONER COMMENTS
8.1 Reports from Commissioners
8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch
8.3 Public Participation
9. Recess in Executive Session
Action (Adopt, Pass, Etc.): 9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease
of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)
Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer
Time: 5:24 PM
Purpose: Purchase or Lease of Real Estate - Section 2 (c) (5); Review of Executive Session Minutes - Section 2 (c) (21)
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
9.2 Roll Call
Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, Moeller, and Gillenwater
10. ADJOURNMENT
10.1 Adjournment
Time: 6:12 PM
Motion to adjourn by Commissioner Gillenwater, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
https://go.boarddocs.com/il/voeil/Board.nsf/files/CWGUL27C823D/$file/October%203%2C%202023.pdf
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