City of Effingham City Council met Sept. 5.
Here are the minutes provided by the council:
1. OPENING
1.1 Mayor Calls Meeting to Order
Time: 5:00
1.2 Roll Call
Present: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
1.3 Pledge of Allegiance
2. OMNIBUS VOTE AGENDA
2.1 Regular City Council Meeting Minutes (08/15/2023) - City Clerk Nosbisch Resolution: Approve
2.2 Ordinance No. 052-2023, An Ordinance Amending Division 10, Sections 2-425.14 (Personnel Policies and Procedures) of the Municipal Code of the City of Effingham, Illinois - Deputy City Administrator Presley
Resolution: Pass
2.3 Ordinance No. 057-2023, An Ordinance Authorizing the Sale and/or Disposal of Personal Property - Deputy City Administrator Presley
Resolution: Pass
2.4 Ordinance No. 060-2023, An Ordinance Amending Ordinance No. 13-2012, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham, Illinois Liquor Control) - Mayor Schutzbach
Resolution: Pass
2.5 Resolution No. 103-2023, Resolution Authorizing Second Amendment to Contract for Private Development Pursuant to the Effingham. Illinois Plan for the Tax Increment Finance Area No. 1 (EBS Development, LLC) - Economic Development Director Hull
Resolution: Adopt
2.6 Resolution No. 104-2023, A Resolution Authorizing a Supplemental Agreement For School District Work - Police Chief McFarland
Resolution: Adopt
2.7 Resolution No. 114-2023, A Resolution Accepting Public Infrastructure Improvements and Releasing Right of Way Permit Bond - Technology Drive by QuikTrip - City Engineer Thoele
Resolution: Adopt
2.8 Fayette Avenue Force Main - Final Change Order 2 - City Engineer Thoele Resolution: Approve
2.9 Certificate of Approval City of Effingham Plan Commission - Preliminary Plat No. 875 – P & Final Plat No. 875 – F Replat of Lots 10 & 11 of Addition “C” to Western Addition to the City of Effingham - City Planner Koester
2.10 Certificate of Project Completion and Release of Bonding - 2022 Industrial TIF Water Main Replacement - City Engineer Thoele
Resolution: Approve
2.11 Certificate of Project Completion and Release of Bonding - 2022 Jefferson Avenue & Second Street Reconstruction - City Engineer Thoele
Resolution: Approve
2.12 Certificate of Project Completion and Release of Bonding - 2023 Fayette Avenue Force Main - City Engineer Thoele
Resolution: Approve
2.13 Certificate of Project Completion and Release of Bonding - 2022 Heritage Avenue Extension Construction - City Engineer Thoele
Resolution: Approve
2.14 Bid Tabulation - Thies Avenue Extension and Airport Road Improvement Project - City Engineer Thoele
2.15 Omnibus Vote Agenda Approval
Resolution: Approve
Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
3. PRESENTATIONS
3.1 Lifesaving Awards and Citizen Service Citation - Police Chief McFarland
Police Chief McFarland presented two Lifesaving Awards and a Citizen Service Award. Officer Hartke and Officer Poland received Lifesaving Awards and Carol Gapsis received a Citizen Service Award.
3.2 Presentation of Safety & Health Achievement Recognition Program (SHARP) from OSHA to Effingham Fire - Fire Chief Yochum
Representatives from OSHA presented the Effingham Fire Department with a SHARP Award.
4. ORDINANCES/RESOLUTIONS - ACTION ITEMS
4.1 Resolution No. 113-2023, A Resolution Accepting Proposal for the Thies Avenue Extension and Airport Road Improvements - City Engineer Thoele
City Engineer Thoele stated this resolution accepts the lowest responsive proposal for the Thies Avenue Extension and Airport Road Improvements Project from A&R Mechanical in the amount of $2,505,245.65. Payment for this project will be made from the Motor Fuel Tax Fund, Economic Development Program (EDP), Truck Access Route Program (TARP), the Rebuild Illinois Regional Economic Development (RIRED) grant funds, Sewer Fund, and General Fund.
Motion to adopt by Commissioner Gillenwater, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
4.2 Resolution No. 115-2023, A Resolution Approving Preliminary Plat No. 875 – P and Approving Final Plat No. 875 - F for Recording - Replat of Lots 10 & 11 of Addition “C” to Western Addition to the City of Effingham - City Planner Koester
City Planner Koester stated the proposed subdivision is a replat of 2 lots into 4 lots for attached single-family dwellings. The property is zoned R-3A Attached Single-Family Dwelling, which is appropriate for the proposed development. The Plan Commission unanimously recommended the plat for approval.
Motion to adopt by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
5. OTHER ACTION ITEMS
5.1 Bills and Requisitions
A. Payroll Check Register dated 08/25/2023 $ 347,048.89 B. Check Register dated 09/05/2023 $ 909,071.00
Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
6. DISCUSSION
6.1 Ordinance No. 058-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of an Easement for Utility Purposes - Christine M. Davoli - City Engineer Thoele
City Engineer Thoele stated this ordinance authorizes the acquisition of a temporary use permit and the purchase of easement for utility purposes from Christine M. Davoli for the sum of $1,789.52.
There were no objections to bring this item back to a future City Council Meeting.
6.2 Ordinance No. 059-2023, An Ordinance authorizing the acquisition of a temporary use permit and the purchase of an easement for utility purposes - ICLand Holdings, LLC - City Engineer Thoele
This ordinance authorizes the acquisition of a temporary use permit and the purchase of easement for utility purposes from ICLand Holdings, LLC at 1002 West Fayette Avenue for the sum of $8,807.58.
There were no objections to bring this item back to a future City Council Meeting.
6.3 Ordinance No. 063-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of Easement for Utility Purposes - Louis K. Zwettler - City Engineer Thoele
City Engineer Thoele stated this ordinance authorizes the acquisition of a temporary use permit and the purchase of easement for the utility purposes from Louis K. Zwettler at 710 West Fayette Avenue for the sum of $4,659.12.
City Attorney Willenborg stated the name needs to be corrected to Lois K. Zwettler. There were no objections to bring this item back to a future City Council Meeting. Item 6.12 was moved to follow item 6.3.
6.12 Effingham/Effingham County Enterprise Zone Annexation - Economic Development Specialist Althoff
Economic Development Specialist Althoff stated four parcels are being proposed to be annexed in the Effingham/Effingham County Enterprise Zone.
Todd Kabbes presented to the Council regarding his proposed projects.
Brandon Loy with South Central FS presented to the Council regarding their proposed projects.
There were no objections to bring this item back to a future City Council Meeting.
6.4 Ordinance No. 061-2023, A Joint Ordinance of the City of Effingham, Illinois, and the County of Effingham, Illinois, and the Village of Teutopolis, Illinois, Enacting a Policy Statement Expressing a Commitment to Encourage the Development of Business Entities and the Hiring of Individuals Defined as Minorities, Women and Persons with Disabilities Within the City of Effingham/Effingham County Enterprise Zone - Economic Development Specialist Althoff
Economic Development Specialist Althoff stated this ordinance creates a plan to encourage participation of minorities, women, and persons with disabilities within the Enterprise Zone boundaries as required for Criterion 11 in the Enterprise Zone application.
There were no objections to bring this item back to a future City Council Meeting.
6.5 Ordinance No. 062-2023 - An Ordinance Declaring Certain Real Property and Improvements Thereon as Being Dangerous and Unsafe (510 W. Clinton Ave.) - Building Official Roedl
City Attorney Willenborg presented regarding the dangerous and unsafe conditions of 510 W. Clinton Ave.
There were no objections to bring this item back to a future City Council Meeting.
6.6 Resolution No. 102-2023, A Resolution Authorizing the Execution of a Memorandum of Understanding (E-Environmental Solutions, LLC) - Fire Chief Yochum
Fire Chief Yochum stated this resolution authorizes an agreement for the remediation of hazardous materials.
There were no objections to bring this item back to a future City Council Meeting.
6.7 Resolution No. 107-2023, A Resolution Authorizing Execution of Traffic Signal Service Agreement with Bodine Electric - City Engineer Thoele
City Engineer Thoele stated this resolution authorizes execution of a Traffic Signal Service Agreement with Bodine Electric for the maintenance and electrical charges of certain traffic signals located within the City.
There were no objections to bring this item back to a future City Council Meeting.
6.8 Resolution No. 109-2023, A Resolution Granting Permission to Effingham Sunrise Rotary to Have a Halloween Parade on Sunday, October 29, 2023 - Tourism Director Thoele
Tourism Director Thoele stated this resolution grants permission to have the Halloween Parade on Sunday, October 29, 2023.
There were no objections to bring this item back to a future City Council Meeting.
6.9 Resolution No. 110-2023, A Resolution Granting Permission to Allow a Portion of City Streets to be Temporarily Closed for the America Legion Post 120 to have a Record Fair on Saturday, September 30, 2023 - Tourism Director Thoele
Tourism Director Thoele stated this resolution grants permission to close the alleyway between America's Groove Record Store and the American Legion Post 120 for a Record Fair event on September 30, 2023.
There were no objections to bring this item back to a future City Council Meeting.
6.10 Resolution No. 111-2023, A Resolution Authorizing Donation to Effingham Retired Volunteer Firefighters' Association - City Administrator Miller
City Administrator Miller stated this resolution donates $15,000 to the Retired Fire Fighters Association for the St. Anthony Hospital Fire 75th Memorial.
There were no objections to bring this item back to a future City Council Meeting. 6.11 Effingham Mini Golf Reimbursement Request - Tourism Director Thoele
Tourism Director Thoele stated Effingham Mini Golf is requesting funds to improve the mini golf course. Thoele said it would be a reimbursement for curbing for $1,000. It was noted the language needs to be changed to authorizing a grant rather than reimbursement.
There were no objections to bring this back to a future City Council Meeting.
7. QUARTERLY REPORTS
8. ANNOUNCEMENTS/COMMISSIONER COMMENTS
8.1 Reports from Commissioners
8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch
Tourism Director Thoele provided a reminder for the upcoming Cruise Night. 8.3 Public Participation
9. RECESS IN EXECUTIVE SESSION
9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)
Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer
Time: 5:40 PM
Purpose: Purchase or Lease of Real Estate - Section 2 (c) (5); Review of Executive Session Minutes - Section 2 (c) (21)
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
9.2 Roll Call
Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, Moeller, and Gillenwater
10. ADJOURNMENT
10.1 Adjournment
Time: 6:02 PM
Motion to adjourn by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
https://go.boarddocs.com/il/voeil/Board.nsf/files/CVNL2Z51717A/$file/September%205%2C%202023.pdf
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