City of Effingham City Council met Aug. 15.
Here are the minutes provided by the council:
1. OPENING
1.1 Mayor Calls Meeting to Order
Time: 5:00
1.2 Roll Call
Present: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
1.3 Pledge of Allegiance
2. OMNIBUS VOTE AGENDA
2.1 Regular City Council Meeting Minutes (08/01/2023) - City Clerk Nosbisch
Resolution: Approve
2.2 Ordinance No. 046-2023, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham, Illinois (Liquor Control) - Mayor Schutzbach
Resolution: Pass
2.3 Ordinance No. 047-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of Easements for Utility Purposes - Harden Easement - City Engineer Thoele
Resolution: Pass
2.4 Ordinance No. 048-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of Easements for Utility Purposes - Olga Cristina Lira - City Engineer Thoele
Resolution: Pass
2.5 Ordinance No. 049-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of Easements for the Utility Purposes - Family Life Pregnancy Center, Inc. - City Engineer Thoele
Resolution: Pass
2.6 Ordinance No. 050-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of Easement for Utility Purposes - Family Life Pregnancy Center, Inc. - City Engineer Thoele
Resolution: Pass
2.7 Ordinance No. 051-2023, An Ordinance Authorizing the Acquisition of a Temporary Use Permit and the Purchase of Easement for Utility Purposes - Lawrence R. & Lucille J. Buhnerkempe Revocable Living Trust - City Engineer Thoele
Resolution: Pass
2.8 Resolution No. 093-2023, A Resolution Granting Permission to Allow Village Wine to have Effingham Cruise Night in Downtown Effingham and to Allow Certain Temporary City Street Closures for Said Public Event - Tourism Director Thoele
Resolution: Adopt
2.9 Resolution No. 094-2023, A Resolution Granting Permission to Allow a Portion of City Streets and Public Parking Lots to be Temporarily Closed for Corvette Welcomefest - Tourism Director Thoele
Resolution: Adopt
2.10 Resolution No. 099-2023, A Resolution Authorizing Execution of Letter of Intent for Jurisdictional Transfer (State and Local Agency) - Public Works Director Heuerman
Resolution: Adopt
2.11 Resolution No. 100-2023, A Resolution Authorizing Acceptance of Agreement from Milano & Grunloh Engineers, LLC for Red Oak Street Construction from Hendelmeyer Avenue to Blohm Avenue - City Engineer Thoele
Resolution: Adopt
2.12 Certificate of Project Completion and Release of Bonding - 2022 Heritage Avenue Extension - City Engineer Thoele
Resolution: Approve
2.13 Bid Tabulation - Generator Maintenance
2.14 Plan Commission Certificate of Approval - Conant Subdivision - City Planner Koester
2.15 Plan Commission Letter of Recommendation - Rezone 412 W. Temple Avenue from R 2 to R-3D - City Planner Koester
2.16 Plan Commission Letter of Recommendation - Rezone 605 W. Jefferson Avenue from B-2 to R-4 - City Planner Koester
2.17 Plan Commission Letter of Recommendation - Rezone 800 S. Fifth Street from R-2 to R-3D - City Planner Koester
2.18 Omnibus Vote Agenda Approval
Resolution: Approve
Motion to approve by Commissioner Gillenwater, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
3. PRESENTATIONS
3.1 Employee of the Quarter - City Administrator Miller
City Administrator Miller presented City Clerk Nosbisch as the Employee of the Quarter. 3.2 Certificate of Recognition - Police Chief McFarland
Police Chief McFarland presented an award to Ashlyn Davis in recognition of outstanding representation of the Effingham Police Department while attending FBINAA Youth Leadership Program.
4. ORDINANCES/RESOLUTIONS - ACTION ITEMS
4.1 Ordinance No. 054-2023, An Ordinance Amending the Zoning Ordinance of the City of Effingham - D & A Property Development, LLC - Rezone from R-2 Single-Family Residence District to R-3D Multiple Dwelling District 412 W. Temple Avenue - City Planner Koester
City Planner Koester stated the petition to rezone 412 W. Temple Avenue from R-2 to R-3D was unanimously recommended for approval by the Plan Commission with all members present.
Motion to pass by Commissioner Stephens, second by Commissioner Gillenwater
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
4.2 Ordinance No. 056-2023, An Ordinance Amending the Zoning Ordinance of the City of Effingham - Brian Meyers - Rezone from B-2 General Commercial District to R-4 Limited Office and Retail District - 605 W. Jefferson Avenue - City Planner Koester
Motion to pass by Commissioner Moeller, second by Commissioner Micenheimer
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
4.3 Resolution No. 101-2023, A Resolution Accepting Proposal for Emergency Generator Maintenance - City Engineer Thoele
Public Works Director Heuerman stated this resolution authorizes execution of proposal from Fabick Power System, INC. in the total amount of $13,230.00 for Emergency Generator Maintenance. Payment for the three-year contract will be made from the General Fund, Sewer Fund, and Water Fund.
Motion to adopt by Commissioner Gillenwater, second by Commissioner Micenheimer
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
4.4 Resolution No. 105-2023, A Resolution Approving Preliminary Plat No. 863 - P and Approving Final Plat No. 863 - F for Recording - Conant Subdivision - City Planner Koester
Motion to adopt by Commissioner Moeller, second by Commissioner Micenheimer
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
4.5 Resolution No. 106-2023, A Resolution Supporting the FY 23 Rural Surface Transportation Grant Program Application - Public Works Director Heuerman
Public Works Director Heuerman stated this resolution supports the FY 2023 Rural Surface Transportation Grant Program Application. The City will apply for a $7,811,509 grant and will further support the project application by providing a local match of $1,562,301.80 (20%) if the award is granted.
Motion to adopt by Commissioner Stephens, second by Commissioner Moeller
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
4.6 2023 City Hall Fire Protection - Change Order 1 - Public Works Director Heuerman
Public Works Director Heuerman stated Change Order No. 1 in the total amount of $80,278.00 is recommended for the 2023 City Hall Fire Protection Project.
Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
5. OTHER ACTION ITEMS
5.1 Bills and Requisitions
A. Payroll Check Register dated 08/11/2023 $ 345,113.87 B. Check Register dated 08/15/2023 $ 1,122,162.49
Motion to approve by Commissioner Gillenwater, second by Commissioner Micenheimer
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
6. DISCUSSION
6.1 Ordinance No. 052-2023, An Ordinance Amending Division 10, Sections 2-425.14 (Personnel Policies and Procedures) of the Municipal Code of the City of Effingham, Illinois - Deputy City Administrator Presley
Deputy City Administrator Presley stated this ordinance amends the City's Personnel Policies and Procedures pertaining to computer and internet policy, establishing a policy to mitigate potential fraud to electronic funds transfers (EFTs).
There were no objections to bring this item back to a future City Council Meeting.
6.2 Resolution No. 103-2023, Resolution Authorizing Second Amendment to Contract for Private Development Pursuant to the Effingham. Illinois Plan for the Tax Increment Finance Area No. 1 (EBS Development, LLC) - Economic Development Director Hull
Economic Development Director Hull stated this amendment will allow additional time for project completion.
There were no objections to bring this item back to a future City Council Meeting.
6.3 Resolution No. 104-2023, A Resolution Authorizing a Supplemental Agreement for School District Work - Police Chief McFarland
Police Chief McFarland stated this is a supplemental agreement to the collective bargaining agreement between the Illinois FOP Labor Council and Fraternal Order of Police, Effingham Lodge #209 and the City of Effingham.
There were no objections to bring this item back to a future City Council Meeting.
6.4 DCEO Public Infrastructure Grant Award - City Engineer Thoele
Public Works Director Heuerman announced DCEO Awarded the Public Infrastructure Grant to the City of Effingham in the amount of $1,275,000.
6.5 Plan Commission Letter of Recommendation - Rezone 800 S. Fifth Street from R-2 to R 3D - City Planner Koester
City Planner Koester stated the Plan Commission unanimously recommended the petition to rezone 800 S. Fifth Street from R-2 to R-3D be denied. The Plan Commission's findings as provided in the Letter of Recommendation stated the trend of development in the area continues to single-family residences and the was not in conformance with the Comprehensive Plan. The Plan Commission did indicate a more restrictive zoning district may be more appropriate.
7. QUARTERLY REPORTS
8. ANNOUNCEMENTS/COMMISSIONER COMMENTS
8.1 Reports from Commissioners
8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Treasurer Polk; City Clerk Nosbisch
Public Works Director Heuerman provided information regarding a program with Ameren and public building energy consumption that will result in a cost savings for the City.
Economic Development Director Hull provided an update on two housing projects and the RISE Grant.
Tourism Director Thoele announced they would be setting up a grant program for the upcoming solar eclipse event.
City Planner Koester stated Plan Commission and Zoning Board of Appeals training would be happening soon.
8.3 Public Participation
9. RECESS IN EXECUTIVE SESSION
9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session
Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)
Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer
Time: 5:49 PM
Purpose: Purchase or Lease of Real Estate - Section 2 (c) (5); Review of Executive Session Minutes - Section 2 (c) (21)
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
9.2 Roll Call
Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, Moeller, and Gillenwater
10. ADJOURNMENT
10.1 Adjournment
Time: 6:18 PM
Motion to adjourn by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
https://go.boarddocs.com/il/voeil/Board.nsf/files/CV9L2854624F/$file/August%2015%2C%202023.pdf
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