City of Effingham City Council met Tuesday, July 18.
Here are the minutes provided by the council:
1. OPENING
1.1 Mayor Calls Meeting to Order
1.2 Roll Call
Present: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
1.3 Pledge of Allegiance
2. OMNIBUS VOTE AGENDA
2.1 Regular City Council Meeting Minutes (07/05/2023) - City Clerk Nosbisch Resolution: Approve
2.2 Treasurer's Report (April 2023 - Revised) - City Treasurer Vail
2.3 Treasurer's Report (May 2023) - City Treasurer Vail
2.4 Ordinance No. 036-2023, An Ordinance Amending Division 10, Section 2-369 (Personnel Policies and Procedures) of the Municipal Code of the City of Effingham, Illinois - Deputy City Administrator Presley
Resolution: Pass
2.5 Ordinance No. 037-2023, An Ordinance Amending Chapter XVI, Article V, Section 133 of the Municipal Code of Effingham, Illinois (Loading Zones - 4th Street Bus Stop) - Public Works Director Heuerman
Resolution: Pass
2.6 Ordinance No. 038-2023, An Ordinance Amending Division 10, Sections 2-401, 2-415, 2- 416, and 2-417 (Personnel Policies and Procedures) of the Municipal Code of the City of Effingham, Illinois - Deputy City Administrator Presley
Resolution: Pass
2.7 Ordinance No. 039-2023, An Ordinance Amending Division 10 (Personnel Policies and Procedures) of the Municipal Code of the City of Effingham, Illinois - Deputy City Administrator Presley
Resolution: Pass
2.8 Ordinance No. 040-2023, An Ordinance Amending the Fiscal Year 2024 Annual Operating Budget for the City of Effingham, Illinois, for the Fiscal Year beginning May 1, 2023 and ending April 30, 2024 - City Administrator Miller
Resolution: Pass
2.9 Ordinance No. 045-2023, An Ordinance Authorizing the Sale and/or Disposal of Personal Property - Deputy City Administrator Presley
Approve
2.10 Resolution No. 084-2023, A Resolution Granting Permission to Allow a Portion of Streets to be Temporarily Closed for the Magic & Mischief: A Witches' Market Event on October 21, 2023 - Tourism Director Thoele
Resolution: Adopt
2.11 Resolution No. 085-2023, A Resolution Authorizing First Amendment and Restatement of Memorandum of Understanding Between City Of Effingham and Effingham Unit #40 Board of Education for School Resource Officer - Police Chief McFarland Resolution: Adopt
2.12 Resolution No. 088-2023, A Resolution Authorizing Acceptance of Proposal from Complete Asphalt Service Company for the 2023 Crack and Joint Sealing Program - City Engineer Thoele
Resolution: Adopt
2.13 Certificate of Project Completion and Release of Bonding - 2023 W. Wernsing Avenue Turn Lane - City Engineer Thoele
Resolution: Approve
2.14 Bid Tabulation - 2023 Crack and Joint Sealing Program - City Engineer Thoele
2.15 Bid tabulation - Effingham City Hall Fire Protection and Fire Alarm Project - Public Works Director Heuerman
2.16 Certificate of Approval of the City Planner/Subdivision Coordinator - Final Plat No. 878F - Replat of Lots 4, 5, & 6 of Sam Gressel’s Subdivision - City Planner Koester
2.17 Plan Commission Letter of Recommendation - Special Use Permit 20 - SHA Properties LLC - 2400 S. Raney - City Planner Koester
2.18 Plan Commission Letter of Recommendation - Rezone form NU and M-1 to R-3D - RLM Assets, LLC - Miracle Avenue - City Planner Koester
2.19 Omnibus Vote Agenda Approval
Resolution: Approve
Motion to approve by Commissioner Moeller, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
3. PRESENTATIONS
4. ORDINANCES/RESOLUTIONS - ACTION ITEMS
4.1 Ordinance No. 041-2023, Ordinance Authorizing Membership and Contribution to Effingham Regional Growth Alliance, An Illinois Not-For-Profit Corporation - Economic Development Director Hull
Economic Development Director Hull stated this ordinance authorizes the City's membership and payment of dues to the Effingham Regional Growth Alliance for $110,000.
Motion to pass by Commissioner Micenheimer, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
4.2 Ordinance No. 042-2023, Ordinance Authorizing Third Agreement to Economic Incentive Agreement (3 Keys Holdings, LLC, an Illinois limited liability company) - Economic Development Director Hull
Economic Development Director Hull stated this ordinance amends the construction completion date in an Economic Incentive Agreement with 3 Keys Holdings, LLC.
Motion to pass by Commissioner Gillenwater, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
4.3 Ordinance No. 044-2023, An Ordinance Granting a Special Use Permit - SHA Properties LLC - (20) Mini-Warehouse in the B-2 or M-1 District - 2400 S. Raney Street - City Planner Koester
City Planner Koester stated the petition for a Special Use Permit for mini-warehouses at 2400 S. Raney Street was unanimously recommended for approval by 5 of the 9 Plan Commissioners present.
Motion to pass by Commissioner Micenheimer, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
4.4 Resolution No. 089-2023, A Resolution Accepting Proposal for Effingham City Hall Fire Protection and Fire Alarm Project - Public Works Director Heuerman
Public Works Director Heuerman stated this resolution accepts the proposals for Effingham City Hall Fire Protection and Fire Alarm Project from Wente Plumbing and Fire Protection in the amount of $366,176 and from Field Wrks, Inc. in the amount of $54,118 for the sum of $420,294. Payment for this project will be made from Central TIF Fund.
Motion to adopt by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
4.5 Resolution No. 090-2023, A Resolution Authorizing Execution of Proposal from Farnsworth Group, Inc. for Evergreen Avenue and Willenborg Street Intersection - City Engineer Thoele
City Engineer Thoele stated this resolution authorizes execution of proposal from Farnsworth Group Inc. in the total amount of $51,000 for the Evergreen Avenue and Willenborg Street Intersection Project. Payment for this project will be made from the General Fund.
Motion to adopt by Commissioner Micenheimer, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
4.6 Resolution No. 091-2023, A Resolution Approving Final Plat No. 878F for Recording - Replat of Lots 4, 5, & 6 of Sam Gressel’s Subdivision - City Planner Koester
City Planner Koester stated the proposed is a replat of 3 lots into 1 lot at the corner of Keller Drive (IL Rte. 32/33) and St. Anthony Avenue to be redeveloped for commercial use.
Motion to adopt by Commissioner Micenheimer, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
5. OTHER ACTION ITEMS
5.1 Bills and Requisitions
A. Payroll Check Register dated 07/14/2023 $ 342,246.47 B. Check Register dated 07/18/2023 $ 842,378.29
Motion to approve by Commissioner Gillenwater, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
6. DISCUSSION
6.1 Resolution No. 087-2023, A Resolution Authorizing Renewal of Contract with DDI Media for Billboards for the 2023 Calendar Year - Tourism Director Thoele
Tourism Director Thoele stated this resolution authorizes a renewal contract for billboards with DDI Media.
There were no objections to bring this item back to a future City Council Meeting.
6.2 Resolution No. 092-2023, A Resolution Granting Permission to Effingham High School to have an Effingham High School Homecoming Parade on Wednesday, September 27, 2023 - Tourism Director Thoele
Tourism Director Thoele stated this resolution grants permission to Effingham High School to have the EHS Homecoming Parade on September 27, 2023.
This item will be brought back for discussion again at a future City Council Meeting.
6.3 Petition to Rezone from NU and M-1 to R-3D - RLM Assets, LLC - Miracle Avenue - City Planner Koester
City Planner Koester stated a public hearing was held on July 11, 2023, on a petition to rezone property at the end of Miracle Avenue from NU and M-1 to R-3D. The recommendation of the Plan Commission on a 3-2 vote by 5 of the 9 members present was to deny the petition.
7. QUARTERLY REPORTS
8. ANNOUNCEMENTS/COMMISSIONER COMMENTS
8.1 Reports from Commissioners
8.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Presley; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Yochum; Police Chief McFarland; City Engineer Thoele; Tourism Director Thoele; City Clerk Nosbisch
8.3 Public Participation
9. RECESS IN EXECUTIVE SESSION
9.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)
Motion to recess into executive session by Commissioner Moeller, second by Commissioner Micenheimer
Time: 5:42 PM
Purpose: Litigation - Section 2 (c) (11); Collective Bargaining- Section 2 (c) (2); Sale or Lease of Property - Section 2 (c) (6)
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
9.2 Roll Call
Present: Mayor Schutzbach and Commissioners Stephens, Micenheimer, Moeller, and Gillenwater
10. ADJOURNMENT
10.1 Adjournment
Time: 6:18 PM
Motion to adjourn by Commissioner Gillenwater, second by Commissioner Micenheimer Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Gillenwater, Stephens, Moeller, and Micenheimer
https://go.boarddocs.com/il/voeil/Board.nsf/files/CU5MY95D7CD0/$file/July%2018%2C%202023.pdf
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