City of Casey Committee of the Whole met June 1.
Here is the minutes provided by the committee:
The Regular Meeting of the City Council was held beginning at 6:00 p.m. Mayor Nik Groothuis was present over Zoom and called the Meeting to Order:
Roll Call:
Present: Alderman Mumford – Zoom
Alderman Ruffner - Zoom
Alderman Todd – In City Council Chambers
Alderman Williams – In City Council Chamber–arrived at 6:05pm
Alderman Washburn - Zoom
Absent: Alderman Richardson
A quorum was declared.
Public Forum:
None
Community Affairs:
None
Meeting Minutes:
Mayor Groothuis looked for approval of the minutes of the May 18th, 2020 City Council Meeting.
Alderman Mumford motioned approval of the minutes of the May 18th, 2020 City Council Meeting, seconded by Alderman Ruffner. Upon roll call the vote was:
Ayes: 4 – Ruffner, Todd, Washburn and Mumford
Nays: 0 – None
Absent: 2 – Williams and Richardson
Motion declared carried
Officers Reports:
Clerk Mumford presented the April and May 2020 Bills Paid for approval.
Alderman Washburn motioned approval of the April 2020 ($988,715.01) and May 2020 ($673,411.44) Bills Paid, seconded by Alderman Ruffner. Upon roll call the vote was:
Ayes: 4 – Todd, Washburn, Mumford, and Ruffner
Nays: 0 – None
Absent: 2 – Williams and Richardson
Motion declared carried
Alderman Williams was present at 6:05 p.m. at City Hall.
Treasurer Lorton presented the May 2020 Treasurer’s Collection Deposit Report for approval in the amount of $592,388.72. Alderman Washburn motioned approval of the May 2020 Treasurer’s Collection Deposit Report, seconded by Alderman Mumford. Upon roll call the vote was:
Ayes: 5 – Williams, Mumford, Ruffner, Todd and Washburn
Nays: 0 – None
Absent: 1 – Richardson
Motion declared carried
Superintendent Biggs reported that the City will be flushing fire hydrants this week and customers can expect water to be a little brown during this time. Lead and Copper tests are back and the City passed those. The West Main Drainage Project bid opening will be on June 8th, 2020 at 2:00 p.m. The power outage from last night was due to an issue with Ameren’s feed. Our generators were running during this outage.
Collector Hickox introduced Kelly Murray to the Council. They sent out 22 delinquent bills and that total in delinquency was $26,401.40. They are giving them a deadline of June 30th to contact the City to work out a payment plan.
Economic Development Director Maulding reported that this weekend’s seafood vendor was a success. The Rebuild Illinois grant is ongoing and Coles County Regional Planning has most of the information they need to submit the application.
Chief Henderson reported that he put March and April’s activity reports in the alderman’s mailboxes at City Hall. Deadline for application for patrol officer is Friday. He has also received a few applications for the animal control officer. The police department will start renewing ATV/Golf Cart stickers in June as well. He also has information that he is putting in Alderman’s mail boxes about ID card printer.
New Business:
1. Downtown Improvement and Economic Development Committee – Chairman Mumford reported on the meeting they held on 6/1/2020 where they reviewed 2 grant applications. One was a Business Improvement Grant by Tiffany Easton of Mia Bella Salon for help cover costs of her salon’s washer and dryer. The other was from the National Road Association for a Community Grant to help with the costs of the Kiosks.
Alderman Mumford motioned approval to award Mia Bella salon $885 for a Business Improvement Grant, seconded by Alderman Washburn. Upon roll call the vote was:
Ayes: 5 – Mumford, Ruffner, Todd, Washburn and Williams
Nays: 0 – None
Absent: 1 – Richardson
Motion declared carried
Alderman Mumford motioned approval to award the National Road Association a $500 Community Grant, seconded by Alderman Washburn. Upon roll call the vote was:
Ayes: 5 – Ruffner, Todd, Washburn, Williams and Mumford
Nays: 0 – None
Absent: 1 – Richardson
Motion declared carried
Unfinished Business:
1. Finance Committee Meeting – Chairman Williams reported on the meetings held on
5/21/2020 and 5/28/2020 where they continued work on Appropriations. They hope to have them ready for review at the next City Council Meeting. Their next two meetings are set for Tuesday June 9th and Thursday June 11th. 2. Summer Park Activities/COVID-19 Discussion – Mayor Groothuis reported that as of now we will still try to have our July 4th celebrations. That of course can change at anytime. He meet with the Youth Baseball League and gave them new guidelines to follow. He also gave those guidelines to the softball association as well. The Saddle Club has contacted the City and they have gotten the OK from the Clark County Health Department to have a horse Show on June 19th and 20th. The Health department gave them guidelines to follow. Mayor Groothuis said he will reach out to the tractor pull organizations and recommend they contact the Health Department as well.
Alderman Reports: Alderman Williams wanted to remind all the civic groups that if they would like some type of funding from the City this next year please come to a finance Committee Meeting as we are still working on appropriations. Alderman Ruffner has some questions for the Finance Committee Meeting and will attend the next meeting. He also asked if we are still actively seeking out a buyer for the IGA property. He also thanked our City Attorney Shoaff for her recent article she put out. Alderman Todd had some questions on City Tree’s and who was in charge of trimming/cutting down on City right of way.
Mayor Reports: Mayor Groothuis requested executive session for discussion on Personnel and possible purchase/sale of property. Alderman Washburn motioned approval to go in Executive Session for discussion on personnel and possible purchase/sale of property, seconded by Alderman Mumford. Upon roll call the vote was:
Ayes: 5 – Mumford, Ruffner, Todd, Washburn and Williams
Nays: 0 – None
Absent: 1 – Richardson
Motion declared carried
Executive Session started at 6:48 p.m.
Alderman Williams motioned approval to resume the regular meeting, seconded by Alderman Mumford. Upon roll call the vote was:
Ayes: 5 – Ruffner, Todd, Washburn, Williams and Mumford
Nays: 0 – None
Absent: 1 – Richardson
Motion declared carried
Regular Meeting resumed at 8:19 p.m.
Mayor Groothuis reported that there is no action needed after Executive Session. But he wanted to let the public know that they Council will be discussing the possible sale of downtown property at the next City Council Meeting and invites all who are interested to attend.
There was no further Business of the City Council for the June 1st, 2020 Council Meeting.
Adjournment: Alderman Washburn motioned to adjourn, seconded by Alderman Williams. Upon roll call the vote was:
Ayes: 5 – Ruffner, Todd, Washburn, Williams and Mumford
Nays: 0 – None
Absent: 1 – Richardson
Motion declared carried
Adjournment of the City Council was at 8:24 p.m.
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