City of Effingham City Council met Aug. 6.
Here is the minutes provided by the council:
1. OPENING
1.1 Mayor Calls Meeting to Order
Time: 5:00 PM
1.2 Roll Call
Present: Mayor Schutzbach and Commissioners Gillenwater, Stephens, and Micenheimer
1.3 Pledge of Allegiance
2. OMNIBUS VOTE AGENDA
2.1 Regular City Council Meeting Minutes (07/16/2019) - City Clerk Nosbisch Resolution: Approve
2.2 Ordinance No. 045-2019, An Ordinance Authorizing the Sale and/or Disposal of Personal Property - Deputy City Administrator Lock
Resolution: Pass
2.3 Resolution No. 104-2019, Resolution Accepting Proposal for 2019 Pavement Patching Program (Project #200020) - Public Works Director Heuerman
Resolution: Adopt
2.4 Resolution No. 106-2019, Resolution Authorizing Execution of Amendment 1 to Inter- Governmental Agreement with Illinois Department of Transportation for the I57 Southern Interchange - City Administrator Miller
Resolution: Adopt
2.5 Certificate of Project Completion & Release of Bonding for 2019 Crack and Joint Sealing Program - Public Works Director Heuerman
Resolution: Approve
2.6 Certificate of Project Completion & Release of Bonding for City of Effingham Police Station - City Administrator Miller
Resolution: Approve
2.7 2019 Crack and Joint Sealing - Final Change Order No. 1 - Public Works Director Heuerman
Resolution: Approve
2.8 2019 Ford Avenue Road Reconstruction Project - Change Order 1 - Public Works Director Heuerman
Resolution: Approve
2.9 Omnibus Vote Agenda Approval Resolution: Approve
Motion to approve by Commissioner Micenheimer, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens
3. ORDINANCES/RESOLUTIONS - ACTION ITEMS
3.1 Ordinance No. 046-2019, Appointment Ordinance amending Ordinance No. 29-2019 - City Administrator Miller
City Administrator Miller stated this ordinance amends the appointment ordinance to include modifications to the positions of Engineer, City Planner/Subdivision Coordinator, and City Engineer.
Motion to approve by Commissioner Micenheimer, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens
3.2 Ordinance No. 047-2019, An Ordinance Amending Ordinance No. 010-2019 and Ordinance No. 018-2018, An Ordinance Establishing Pay Ranges for The Various Non- Union Salaried And Hourly Positions Within The Service Of The City For Fiscal Year 2019 - City Administrator Miller
City Administrator Miller stated this ordinance modifies the pay plan to adjust the pay grades of P4, P5 and SM1, and creates a pay grade of P6.
Motion to approve by Commissioner Moeller, second by Commissioner Stephens Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens
3.3 Resolution No. 105-2019, A Resolution Authorizing the Submission and Acceptance of a Community Development Block Grant Program Grant with the Illinois Department of Commerce and Economic Opportunity (DCEO) - Public Works Director Heuerman
Public Works Director Miller stated this resolution authorizes the submission and acceptance of a Community Development Block Grant Program Grant with the Illinois Department of Commerce and Economic Opportunity (DCEO). The City of Effingham shall apply for a grant under the terms and conditions of the State of Illinois and shall enter into and agree to the understandings and assurances contained in said application.
Motion to approve by Commissioner Gillenwater, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens
3.4 Resolution No. 108-2019, A Resolution Approving Various Job Descriptions - City Administrator Miller
City Administrator Miller stated this resolution includes a grade revision of the Building Official's job description, and the replacements and creations of job descriptions within the positions of City Engineer/Planner to City Engineer, City Planner/Subdivision Coordinator, and Engineer.
Motion to approve by Commissioner Stephens, second by Commissioner Gillenwater Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens
4. OTHER ACTION ITEMS
4.1 Bills and Requisitions
A. Payroll Check Register dated 08/02/2019 $ 289,854.86
B. Check Register dated 08/06/2019 $ 842,632.42
Motion to approve by Commissioner Stephens, second by Commissioner Moeller Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens
5. DISCUSSION
5.1 Resolution No. 103-2019, A Resolution Granting Permission to Allow a Portion of a City Street to be Temporarily Closed for the Effingham County Old Settlers Reunion - Tourism Director Thoele
Tourism Director Thoele stated this resolution grants permission to allow 4th Street, between Jefferson and Washington, to be temporarily closed for the Effingham County Old Settlers Reunion on Saturday, September 28, 2019.
There were no council objections to bring this item back for approval.
5.2 Resolution No. 107-2019, A Resolution Granting Permission to Allow a Portion of Streets to be Temporarily Closed for Village Wine Block Party Fundraiser - Tourism Director Thoele
Tourism Director Thoele stated this resolution grants permission to close South Banker Street from Jefferson Avenue to Section Avenue and North Banker Street from Jefferson Avenue to Washington Avenue (excluding the intersections at Jefferson Avenue and Washington Avenue) from 12:00 p.m. (noon). to 12:00 a.m. (midnight) on Saturday, September 7, 2019 for Village Wine Block Party Fundraiser. It was noted this event replaced the fall Cruise Night.
Council requested this item be brought back for further discussion prior to approval at the August 20, 2019 City Council Meeting.
5.3 Effingham Regional Incubator Network, Bob Schultz - Economic Development Director Hull
Bob Schultz and Norma Lansing presented to the Council regarding requested funding assistance by the Effingham Regional Growth Alliance to assist the Effingham Regional Incubator Network with a new incubator being proposed at 109 West Jefferson Avenue. Funds would be utilized for facility renovations.
Council requested this item be brought back for further discussion prior to approval at the August 20, 2019 City Council Meeting.
5.4 Downtown Rehabilitation Program, 105 West Jefferson Avenue - Economic Development Director Hull
Economic Development Director Hull informed the Council Jennifer Keller is requesting funding assistance for a rehabilitation project located at 105 West Jefferson Avenue. Total project is estimated at $91,531 with 50% of entire cost from City if assistance is approved.
There were no Council objections to bring this item back for approval.
5.5 Jefferson Avenue Storm Sewer - Civil Design Inc. - Design Engineering Services - Public Works Director Heuerman
Public Works Director Heuerman stated Civil Design Inc. has provided a proposal in the total amount of $11,600 for design engineering services for the Jefferson Avenue Storm Sewer project. This project was not originally budgeted for; however, payment for this project will be from the remaining balance from the Santa Fe Storm Sewer Project. Taking out additional six sump pumps out and safety concerns due to water and ice across the road.
There were no Council objections to bring this item back for approval.
5.6 Mandatory Pre-Bid Meeting & Bid Letting - Fire Station 2 - Public Works Director Heuerman
Public Works Director Heuerman stated there will be a mandatory pre-bid meeting for the Fire Station 2 facility improvements on August 15, 2019 at 10:00 a.m. at 500 W. Jaycee Avenue.
The Bid Letting for the Fire Station 2 facility improvements will be held on August 27, 2019 at 10:00 a.m. at City Hall.
6. ANNOUNCEMENTS/COMMISSIONER COMMENTS
6.1 Reports from Commissioners
6.2 Reports from Staff - City Administrator Miller; Deputy City Administrator Lock; Public Works Director Heuerman; Economic Development Director Hull; Fire Chief Tutko; Police Chief McFarland; Tourism Director Thoele; City Treasurer Phillips; City Clerk Nosbisch
Public Works Director Heuerman updated the Council regarding the proposed angled parking on the south side of the courthouse lawn stating his recommendation to not move forward. Heuerman also discussed the status of the proposed quiet zones with CN Railroad stating they have pulled back due to a new pedestrian walk that was not quiet zone compliant. Six remaining railroad crossings are moving forward in the quiet zone process.
6.3 Public Participation
7. RECESS IN EXECUTIVE SESSION
7.1 Recess into Executive Session For the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c); Personnel- Section 2 (c) (1); Collective Bargaining- Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)
Motion to approve by Commissioner Gillenwater, second by Commissioner Micenheimer
Time: 6:13 PM
Purpose: Personnel- Section 2 (c) (1); Litigation - Section 2 (c) (11)
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens
7.2 Roll Call
Present: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens
8. OTHER ACTION ITEMS
8.1 Grant or Deny FF Local #3084 Grievance #02-2019 - City Administrator Miller Deny FF Local #3084 Grievance #02-2019
Motion to deny FF Local #3084 Grievance #02-2019 by Commissioner Micenheimer, second by Commissioner Stephens.
Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens
9. ADJOURNMENT
9.1 Adjournment Time: 7:40 PM
Motion to adjourn by Commissioner Moeller, second by Commissioner Micenheimer. Final Resolution: Motion Carried. 5-0
Yea: Mayor Schutzbach and Commissioners Micenheimer, Moeller, Gillenwater, and Stephens
https://go.boarddocs.com/il/voeil/Board.nsf/files/BF3M7X590CA0/$file/August%206%2C%202019.pdf
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