Mattoon City Council met Jan. 15.
Here is the minutes provided by the council:
Mayor Gover presided and called the meeting to order at 6:30 p.m.
Mayor Gover led the Pledge of Allegiance.
The following members of the Council answered roll call physically present: YEA Commissioner Dave Cox, YEA Commissioner Sandra Graven, YEA Commissioner Rick Hall, YEA Commissioner Preston Owen, and YEA Mayor Tim Gover.
Also physically present were City personnel: City Administrator Kyle Gill, City Attorney Daniel C. Jones, Finance Director/Treasurer Beth Wright, Deputy Police Chief Sam Gaines, Public Works Director Dean Barber, Arts and Tourism Director Angelia Burgett, and City Clerk Susan O’Brien.
CONSENT AGENDA
Mayor Gover seconded by Commissioner Hall moved to approve the consent agenda consisting of minutes of the regular meeting January 2, 2019; Fire Department report for the month of December, 2018; bills and payroll for the first half of January, 2019.
Mayor Gover declared the motion to approve the consent agenda carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
PRESENTATIONS, PETITIONS AND COMMUNICATIONS
Mrs. Ingrid Minger, Mattoon Middle School Teacher, introduced the students from the Read Across Mattoon Program. Students Erik Jiang, Ayden Buckler, and Helena Naroze presented the Student Reading Committee’s selection of Code of Honor by Alan Gratz, explained the Committee, described the book, challenged the attendees to read the book and complete a survey afterwards, and answered questions from the Council.
NEW BUSINESS:
Commissioner Graven seconded by Commissioner Cox moved to approve Council Decision Request 2019-1896, approving the final 2018 MFT Street Maintenance Expenditure Statement in the amount of $297,201.28; and authorizing the mayor to sign the Municipal Maintenance Expenditure Statement. [18-00000-00-GM]
Mayor Gover opened the floor for questions/comments/discussion with no response.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Graven seconded by Commissioner Cox moved to adopt Resolution No. 2019- 3030, appropriating $602,100 of Motor Fuel Tax funds for the 2019 Street Maintenance uses; approving the 2019 MFT Street Municipal Estimate of Maintenance Costs Statement in the amount of $602,100; and authorizing the mayor and city clerk to sign the documents. [19-00000-00-GM]
Mayor Gover opened the floor for questions/comments/discussion with no response.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
DEPARTMENT REPORTS:
CITY ADMINISTRATOR/COMMUNITY DEVELOPMENT noted labor negotiations and focus on the budgets with the request of Department Heads to have their budgets in by the 22nd. Mayor Gover opened the floor for questions with no response.
CITY ATTORNEY noted staying busy with various projects. Mayor Gover opened the floor for questions with no response.
CITY CLERK noted business as usual and preparation for the budget meeting. Mayor Gover opened the floor for questions with no response.
FINANCE distributed and reviewed the December Financial Report noting overtime and legal fees as well as utilities, capital items and repairs were high, cash position, and budget preparation. Mayor Gover opened the floor for questions with no response.
PUBLIC WORKS notified Council of the installation of cameras at the Yardwaste Facility due to dumping; updated Council on the SCADA system, and accomplishments of the reduced Street crews with the dispatching of the six inches of snowfall received over the weekend. Mayor Gove commended the Street Crew’s efforts and acknowledged the skeleton crew. Mayor Gover opened the floor for questions with no response.
FIRE Commissioner Hall noted Chief Nichols’ attendance at the state-wide Grant review hearings in Springfield this evening.
POLICE Deputy Chief Gaines noted work on the budgets and statistic report; and commended the Department. Mayor Gover opened the floor for questions with no response.
ARTS AND TOURISM announced the Annual Quilters Show in the Lone Elm Room; and updated Council on Tourism activities including Bagelfest entertainment, Lightworks, Fireworks contract, and website contract; and elaborated on Lightworks 2018. Mayor Gover opened the floor for questions.
COMMENTS BY THE COUNCIL
Commissioner Graven complimented the Street Crew’s efforts in clearing the snow. Commissioners Cox, Hall, and Owen had no further comments.
Mayor Gover seconded by Commissioner Graven moved to recess to closed session at 6:52 p.m. pursuant to the Illinois Open Meetings Act for the purpose of the discussion of the minutes of meetings lawfully closed for purposes of the semi-annual review as mandated by Section 2.06 (5 ILCS 120(2)(c)(21)); collective negotiating matters between the City of Mattoon and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5ILCS/20 (2)(C)(2)); and litigation that is affecting the City and an action is probable or imminent (5ILCS/20 (2)(C)(11)).
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Council reconvened at 7:08 p.m.
Mayor Gover seconded by Commissioner Hall moved to approve Council Decision Request 2019-1897, approving release of all Executive Session minutes from October 14, 2009 through December 31, 2018, except for October 14, 20, 2009; May 18, 2010; February 01, 2012; July 2, 2013; February 27, 2014; March 18, 2014; April 1, 15, 24, 2014; May 6, 20, 2014; September 16, 2014; January 6, 2015; February 17, 2015; May 19, 2015; February 02, 2016; September 20, 2016; June 15, 2017; October 17, 2017; December 19, 2017; January 02, 16, 2018; February 06, 2018; March 06, 20, 2018; April 03, 17, 2018; May 01, 15, 2018; June 05, 19, 2018; July 03, 11, 2018; August 07, 2018; October 02, 2018; November 06, 2018; December 18, 2018; and approving the destruction of Executive Session verbatim records which have been approved for release in written form as follows: January 17, 2017; March 21, 2017; April 04, 18, 2017; May 16, 2017.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Hall seconded by Commissioner Cox moved to adjourn at 7:09 p.m.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, NAY Commissioner Owen, YEA Mayor Gover.
http://mattoon.illinois.gov/sites/default/files/citycouncil/011519_0.pdf
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