Mattoon City Council met June 19.
Here is the minutes provided by the Council:
Mayor Gover presided and called the meeting to order at 6:30 p.m.
Mayor Gover led the Pledge of Allegiance.
The following members of the Council answered roll call physically present: Yea Commissioner Dave Cox, Yea Commissioner Sandra Graven, Yea Commissioner Rick Hall, Yea Commissioner Preston Owen, and Yea Mayor Tim Gover.
Also physically present were City personnel: City Administrator Kyle Gill, City Attorney Daniel C. Jones, Finance Director/Treasurer Beth Wright, Public Works Director Dean Barber, Fire Chief Tony Nichols, Police Chief Jason Taylor, Arts & Tourism Director Angelia Burgett, and City Clerk Susan O’Brien.
Consent Agenda:
Mayor Gover seconded by Commissioner Hall moved to approve the consent agenda consisting of minutes of the regular meeting June 5, 2018; bills and payroll for the first half of June, 2018.
Bills & Payroll first half of June, 2018
General Fund
Payroll $ 283,671.30
Bills $ 143,233.94
Total $ 426,905.24
Hotel Tax Administration
Payroll $ 7,350.00
Bills $ 1,674.22
Total $ 9,024.22
Broadway East TIF Dist
Bills
Total $ 2,121.16
$ 2,121.16
Insurance & Tort Jdgmnt
Bills Total $ 63,560.00
$ 63,560.00
Midtown TIF Fund
Bills $ 49,741.59
Total $ 49,741.59
Capital Project Fund
Bills $ 1,565.70
Total $ 1,565.70
Water Fund
Payroll $ 39,125.44
Bills $ 73,409.60
Total $ 112,535.04
Sewer Fund
Payroll $ 38,920.59
Bills $ 38,026.68
Total $ 76,947.27
Health Insurance Fund
Bills $ 154,942.65
Total $ 154,942.65
Motor Fuel Tax Fund
Bills $ 17,662.14
Total $ 17,662.14
Mayor Gover declared the motion to approve consent agenda carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Presentations, Petitions And Communications:
Mayor Gover opened the floor for Public comments with no response from the Public.
New Business:
Mayor Gover seconded by Commissioner Owen moved to adopt Special Ordinance No. 2018- 1680, granting a Special Use Permit at 60 Richmond Avenue for purposes of a Preschool and Child Care Center. Crystal Alwardt – Petitioner
City Of Mattoon, Illinois
Special Ordinance No. 2018-1680
An Ordinance Granting A Special Use At 60 Richmond Avenue For A Daycare Facility.
Whereas, there has been filed a written Petition by Cee Cee’z Imagination Station for requesting a special use of the property legally described as:
Urban Heights Lots 17, 18 & 19 Block 02
Whereas, said site is zoned R-3 Residential, which requires a special use for a daycare
Whereas, the property is well suited for a daycare; and
Whereas, the Planning Commission held a public hearing for the City of Mattoon, Coles County, Illinois, and has recommended that the requested special use be granted; and
Whereas the City Council for the City of Mattoon, Coles County, Illinois, deems that it would be in the public interest to approve said special use at 60 Richmond Avenue Mattoon, Illinois 61938.
Now, Therefore, Be It Ordained By The City Council For The City Of Mattoon, Coles County, Illinois, as follows:
Section 1. Pursuant to enabling authority provided at Section §159.05 of the Mattoon Code of Ordinances, the property legally described as aforesaid, be and the same is granted a special use allowing for lawful right to operate a daycare thereat.
Section 2. This ordinance shall be deemed published as of the day of its adoption and approval by the City Council.
Section 3. This ordinance shall be effective upon its approval as provided by law.
Section 4. The City Clerk shall make and record a duly certified copy of this ordinance with the Clerk and Recorder’s Office of Coles County, Illinois.
Upon motion by Mayor Gover, seconded by Commissioner Owen, adopted this 19th day of June, 2018, by a roll call vote, as follows:
Ayes (Names): Commissioner Cox, Commissioner Graven,
Commissioner Hall, Commissioner Owen,
Mayor Gover
Nays (Names): None
Absent (Names): None
Mayor Gover opened the floor for questions/comments/discussion with no response.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Mayor Gover seconded by Commissioner Hall moved to adopt Special Ordinance No. 2018- 1681, granting a Special Use Permit at 422 Progress Drive for the purpose of constructing a solar farm. 312 Solar Development, L.L.C. – Petitioner
City Of Mattoon, Illinois
Special Ordinance No. 2018-1681
An Ordinance Granting A Special Use At 422 Progress Drive To Allow Construction Of A Solar Farm
Whereas, there has been filed a written Petition by 312 Solar Development L.L.C. for requesting a special use of the property legally described as:
A Southeastern Portion Having Access To Progress Drive Of The Northeast Quarter Section Of Section 6, Township 12 North, Range 8 East, Of The Third Principal Meridian, Coles County Illinois
Whereas, said site is zoned I (Industrial), which requires a special use for a Utilities Company
Whereas, the property is well suited for a Utilities Company; and
Whereas, the Planning Commission held a public hearing for the City of Mattoon, Coles County, Illinois, and has recommended that the requested special use be granted; and
Whereas the City Council for the City of Mattoon, Coles County, Illinois, deems that it would be in the public interest to approve said special use at 422 Progress Drive. Mattoon IL 61938.
Now, Therefore, Be It Ordained By The City Council For The City Of Mattoon, Coles County, Illinois, as follows:
Section 1. Pursuant to enabling authority provided at Section §159.05 of the Mattoon Code of Ordinances, the property legally described as aforesaid, be and the same is granted a special use allowing for lawful right to operate a solar farm with a condition of providing the City of Mattoon a 5-year decommissioning bond from the solar farm with an update every 5 years thereafter.
Section 2. This ordinance shall be deemed published as of the day of its adoption and approval by the City Council.
Section 3. This ordinance shall be effective upon its approval as provided by law.
Section 4. The City Clerk shall make and record a duly certified copy of this ordinance with the Clerk and Recorder’s Office of Coles County, Illinois.
Upon motion by Mayor Gover, seconded by Commissioner Hall, adopted this 19th day of June, 2018, by a roll call vote, as follows:
Ayes (Names): Commissioner Cox, Commissioner Graven,
Commissioner Hall, Commissioner Owen,
Mayor Gover
Nays (Names): None
Absent (Names): None
Mayor Gover opened the floor for questions/comments/discussion. Mr. Brendan Neagle of 312 Solar Development, L.L.C. answered questions from the Council including the construction to start in the Spring, availability in the Fall, an 18-month completion date, and a power supply of 4 MW.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Commissioner Hall seconded by Commissioner Cox moved to approve Council Decision Request 2018-1855, approving and authorizing the employment of Rocky Reynolds as a probationary firefighter effective July 4, 2018, pending passage of his evaluations.
Mayor Gover opened the floor for questions/comments/discussion with no response.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Council congratulated Mr. Reynolds.
Commissioner Hall seconded by Commissioner Cox moved to approve Council Decision Request 2018-1856, approving a $2,500 grant by the Tourism Advisory Committee from FY18/19 hotel/motel tax funds to the Coles County Memorial Airport for hosting the Coles County Airport Airshow to be held August 25, 2018; and authorizing the mayor to sign the agreement.
Mayor Gover opened the floor for questions/comments/discussion with no response.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Abstain-Due To Working Relationship With The Airport Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Commissioner Hall seconded by Commissioner Owen moved to approve Council Decision Request 2018-1857, approving a $2,000 grant by the Tourism Advisory Committee from FY18/19 hotel/motel tax funds to the Mattoon YMCA for hosting the Last Chance Triathlon to be held October 7, 2018; and authorizing the mayor to sign the agreement. (Actual start date July 8, 2018)
Mayor Gover opened the floor for questions/comments/discussion with no response.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Commissioner Hall seconded by Commissioner Cox moved to approve Council Decision Request 2018-1858, approving a $2,000 grant by the Tourism Advisory Committee from FY18/19 hotel/motel tax funds to the Mattoon YMCA for hosting the Mattoon YMCA Ghouls in the Pool Swim Meet to be held October 27, 2018; and authorizing the mayor to sign the agreement.
Mayor Gover opened the floor for questions/comments/discussion with no response.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Commissioner Hall seconded by Commissioner Graven moved to approve Council Decision Request 2018-1859, approving a $750 grant by the Tourism Advisory Committee from FY18/19 hotel/motel tax funds to the Coles County Speedway for hosting the July 40s racing event to be held July 21, 2018; and authorizing the mayor to sign the agreement.
Mayor Gover opened the floor for questions/comments/discussion with no response.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Department Reports:
City Administrator/Community Development noted preparation of the ambulance and liquor ordinances, arbitration and negotiations; and researched potbellied pigs resulting in most communities our size prohibiting the animals. Mayor Gover opened the floor for questions with no response.
City Attorney assisted Administrator Gill on projects, no news from Pierce to report, and nothing new to report. Mayor Gover opened the floor for questions with no response.
City Clerk noted several FOIAs and preparation of the auditors; otherwise, business as usual. Mayor Gover opened the floor for questions with no response.
Finance distributed and reviewed the May Financial Report; and noted the significant differences from last year, cash position, receipt of the first installment of property taxes with 80% to the Fire and Police Pension funds and $110,000 to the Library, and an increase of TIF funds collected. Mayor Gover opened the floor for questions with no response.
Public Works updated Council on the Public Works crews at 12th Street and Marshall, July 3rd preconstruction conference, July 3rd meeting with Beniach, bike trail design with Upchurch to initiate environmental reviews, and Plocher Construction finishing the Water Treatment Plant’s Intake Screen Replacement Project. Director Barber answered Council’s inquiries on the future Marshall Avenue reconstruction stages, bike trail project initiation phase next year, and fuel tanks to be ready for consideration on the next council agenda. Mayor Gover opened the floor for questions with no response.
Fire congratulated Rocky and his family; updated Council on the Department’s activities of Walmart Show & Tell, ARC training at Scott Air Force Base, and assisting Kyle with the ambulance ordinance. Mayor Gover opened the floor for questions with no response.
Police announced a good deed provided by a couple of officers assisting an incapacitated elderly citizen with cleaning up her property on their own time. Mayor Gover opened the floor for questions with no response.
Arts And Tourism updated Council on the 4th of July and Bagelfest preparations, finished the Lightworks plans, preparation for the summer ball teams’ arrivals, Arts Annual Photo Show in August, a quilter group’s bus trip to Hamilton, MO, International Yoga Day activities in Heritage Park and Lytle Park, Mattoon Pride Softball Tournament, Farmers Market, music at Heritage Park and movies in Lytle Park. Mayor Gover opened the floor for questions with no response.
Comments By The Council:
Commissioners Cox, Graven, Hall, and Owen had no further comments.
Mayor Gover seconded by Commissioner Hall moved to recess to closed session at 6:51 p.m. pursuant to the Illinois Open Meetings Act for the purpose of the discussion of collective negotiating matters between the City of Mattoon and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5ILCS/20 (2)(C)(2)); and litigation is affecting the City and an action is probable or imminent (5ILCS/20 (2)(C)(11)).
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Council reconvened 7:13 p.m.
Commissioner Hall seconded by Commissioner Cox moved to adjourn at 7:13 p.m.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Nay Commissioner Owen, Yea Mayor Gover.
http://mattoon.illinois.gov/sites/default/files/citycouncil/061918_0.pdf
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