Mattoon City Council met March 20.
Here is the minutes provided by the Council:
Mayor Gover presided and called the meeting to order at 6:30 p.m.
Mayor Gover led the Pledge of Allegiance.
The following members of the Council answered roll call physically present: Yea Commissioner Dave Cox, Yea Commissioner Sandra Graven, Yea Commissioner Rick Hall, Yea Commissioner Preston Owen, and Yea Mayor Tim Gover.
Also physically present were City personnel: City Administrator Kyle Gill, City Attorney Daniel C. Jones, Finance Director &Treasurer Beth Wright, Public Works Director Dean Barber, Fire Chief Tony Nichols, Asst. Fire Chief Sean Junge, Police Chief Jason Taylor, Arts & Tourism Director Angelia Burgett, and City Clerk Susan O’Brien.
Consent Agenda:
Mayor Gover seconded by Commissioner Hall moved to approve the consent agenda consisting of minutes of the regular meeting March 6, 2018; bills and payroll for the first half of March, 2018; and CCRP Home Rehab Expenditures.
Bills & Payroll
first half of March, 2018
General Fund
Payroll $ 240,224.67
Bills $ 168,764.11
Total $ 408,988.78
Hotel Tax Administration
Payroll $ 2,526.82
Bills $ 2,638.47
Total $ 5,165.29
Festival Mgmt Fund
Bills $ 10,578.00
Total $ 10,578.00
Insurance & Tort Jdg
Bills $ 68,054.00
Total $ 68,054.00
Capital Project Fund
Bills $ 3,161.51
Total $ 3,161.51
Bills Broadway East Bus Dist. $ 3,902.12
Total $ 3,902.12
Water Fund
Payroll $ 38,338.66
Bills $ 22,888.16
Total $ 61,226.82
Sewer Fund
Payroll $ 45,009.93
Bills $ 28,186.58
Total $ 73,196.51
Health Insurance Fund
Bills $ 80,810.85
Total $ 80,810.85
Motor Fuel Tax Fund
Bills $ 13,839.72
Total $ 13,839.72
CCRP-DC HOME Rehab Expenditures:
1. Luv-It Construction 2608 Shelby $17,040.00 Ck#1232
2. Luv-It Construction 2713 Shelby $11,455.00 Ck#1233
Mayor Gover declared the motion to approve consent agenda carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Presentations, Petitions And Communications:
Mayor Gover opened the floor for questions from the Public with no response.
Mr. Scott Gradle provided a background of the Mattoon Arts Council (MAC) and a summary of activities performed by the MAC including quilting, photo, writer, and ending poverty workshops; various collaborations with other Arts groups, Trunk or Treat, Downtown Christmas Celebration, scholarship awards, summer camps, college sponsorships, and the upcoming Arts workshop with approximately 140 pieces of art to be displayed in the Lone Elm Room of the Depot. Commissioner Hall noted the ukulele group. Director Burgett noted the Arts exhibit would be amazing. Mayor Gover thanked Mr. Gradle for his and all of the other committee members’ involvement.
A Boy Scout from Boy Scout Troop 57 attended the meeting to earn his citizenship and community badge.
Mayor Gover read a letter from the Illinois Department of Natural Resources notifying the City that the Burgess-Osborne Memorial Auditorium has been entered in the National Register of Historic Places on March 5, 2018.
New Business:
Mayor Gover seconded by Commissioner Graven moved to adopt Ordinance No. 2018-5403, approving and causing publication of the Official Zoning Map of the City of Mattoon, Illinois.
City Of Mattoon, Illinois
Ordinance No. 2018-5403
Ordinance Approving And Causing Publication Of The Official
Zoning Map Of The City Of Mattoon, Illinois
Whereas, the Illinois Municipal Code requires the City Council of the City of Mattoon, Illinois to cause to be published each year a map showing the existing zoning classifications and revisions made during the preceding year and the map so published shall be the Official Zoning Map for the City of Mattoon; and
Whereas, the Community Development Office has submitted a request to approve the revised Official Zoning Map; and
Whereas, after due and proposed consideration, the Mattoon City Council has deemed it to be in the best interest of the City of Mattoon to approve the new Official Zoning Map.
Now, Therefore, Be It Ordained By The City Council For The City Of Mattoon, Coles County, Illinois, as follows:
Section 1. The attached map entitled Official Zoning Map of Mattoon, Illinois dated March 31, 2018 is hereby approved as the Official Zoning Map of the City of Mattoon, Illinois pursuant to the Illinois Municipal Code and Section 159.20 of the Mattoon Code of Ordinances, which said map reflects the correct location of the official zoning districts in the City of Mattoon between March 31, 2017 and March 31, 2018.
Section 2. Updated versions of the Official Zoning Map may be printed in the interim between the approval of this Official Zoning Map and the approval of the Official Zoning Map next year.
Section 3. The City Clerk is hereby directed to publish a full-sized copy of the Official Zoning Map and to make copies available in her office for inspection and purchase by the public.
Section 4. The City Clerk is directed to publish this Ordinance in pamphlet form by authority of the Corporate Authorities, and this Ordinance shall be in full force and effect from and after its passage and publication in accordance with the terms of Section 1-2-4 of the Illinois Municipal Code.
Upon motion by Mayor Gover, seconded by Commissioner Graven, adopted this 20th day of March, 2018, by a roll call vote as follows:
Ayes (Names): Commissioner Cox, Commissioner Graven,
Commissioner Hall, Commissioner Owen,
Mayor Gover
Nays (Names): None
Absent (Names): None
Mayor Gover opened the floor for questions/comments/discussion. Administrator Gill noted one property west of 27th and Broadway changed its zoning.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Commissioner Graven seconded by Commissioner Cox moved to adopt Resolution No. 2018- 3014, appropriating $700,000 of Motor Fuel Tax Funds for the pavement removal and replacement of Marshall Avenue from 9th Street to 14h Street as well as the storm sewer, curb, gutter, sidewalk and driveway repairs; and authorizing the mayor to sign the document. [14-00266-02-PV]
City Of Mattoon, Illinois
Resolution No. 2018-3014
A Resolution Approving A Federal Funding Agreement For The Reconstruction Of Marshall Avenue From 9th Street To 14th Street
Whereas, the City of Mattoon is preparing to reconstruct Marshall Avenue from 9th Street to 14th Street; and
Whereas, the estimated cost of said improvement is $1,500,000; and
Whereas, the City of Mattoon has requested to use $800,000 in Federal Funds for the project; and
Whereas, the remaining $700,000 will be paid from City Motor Fuel Tax (MFT) Funds; and
Whereas, Federal Funding Agreement is attached as Exhibit ‘X’; and
Whereas, the funding agency requires that the City formally specify the source of the matching funds for the project.
Now, Therefore, Be It Resolved by the City Council for the City of Mattoon, Coles County, Illinois
Section 1. That the Federal Funding Agreement attached as Exhibit “X” be and is hereby approved; and,
Section 2. That the $700,000 in Motor Fuel Tax Funds be authorized for the construction of the improvements on Marshall Avenue from 9th Street to 14th Street.
Section 3. This resolution shall be in full force and effect from and after its adoption and approval as provided by law.
Upon motion by Commissioner Graven, seconded by Commissioner Cox, adopted this 20th day of March, 2018, by a roll call vote, as follows:
Ayes (Names): Commissioner Cox, Commissioner Graven,
Commissioner Hall, Commissioner Owen,
Mayor Gover
Nays (Names): None
Absent (Names): None
Mayor Gover opened the floor for questions/comments/discussion. Commissioner Owen questioned the Motor Fuel Fund with Director Barber stating the $700,000 was the City’s portion and $800,000 was Federal funding.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Commissioner Graven seconded by Commissioner Cox moved to approve Council Decision Request 2018-1826, awarding bids for the 2018 MFT General Street Maintenance Program (18-00000- 00-GM) as follows to:
Ne-Co Asphalt for Hot Mix Asphalt at $75.00/ton;
Howell Asphalt Company for Cold Mix Asphalt at $69.50/ton;
MIC Redi-Mix for PC Concrete at $104.00/cu yard; and
Charleston Stone for CA-6 Aggregate at $15.25/ton.
Mayor Gover opened the floor for questions/comments/discussion with no response.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Mayor Gover seconded by Commissioner Owen moved to adopt Special Ordinance No. 2018-1671, declaring personal property owned by the municipality surplus and authorizing the sale or disposal of the property.
City Of Mattoon, Illinois
Special Ordinance No. 2018-1671
A Special Ordinance Declaring Personal Property Owned By The Municipality Surplus And Authorizing The Sale Or Disposal Of The Property
Now, Therefore, Be It Ordained By The City Council For The City Of Mattoon, Coles County, Illinois, as follows:
Section 1. Supplies and equipment identified on Exhibit A to this ordinance are no longer necessary or useful to, or for the best interest of, the City of Mattoon, and are hereby declared surplus to the needs of the City of Mattoon.
Section 2. The City of Mattoon, Illinois does not express any warranty or imply any statement of condition of this surplus property. The Department Heads are hereby authorized to administratively sell by the most advantageous means and to negotiate the conditions for the sale, recycle, or other disposition of the property without further formal consideration or approval by the City Council. The City of Mattoon shall reserve the right to accept or reject any and/or all offers for this property.
Section 3. The Mayor and City Clerk are authorized and directed to execute any documents necessary to complete the sale or disposal of the property.
Section 4. This ordinance shall be deemed published as of the day of its adoption and approval by the City Council.
Section 5. This ordinance shall be effective upon its approval as provided by law.
Upon motion by Mayor Gover, seconded by Commissioner Owen, adopted this 20th day of March, 2018, by a roll call vote, as follows:
Ayes (Names): Commissioner Cox, Commissioner Graven,
Commissioner Hall, Commissioner Owen,
Mayor Gover
Nays (Names): None
Absent (Names): None
Mayor Gover opened the floor for questions/comments with no response.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Commissioner Hall noted the following three motions were being paid with restricted funds for those kinds of events and some grantees did not receive their full requests.
Commissioner Hall seconded by Commissioner Cox moved to approve Council Decision Request 2018-1827, approving a $3,000 grant by the Festival Management Fund in support of the Mattoon YMCA for the 2018 Run for the Bagel to be held July 21, 2018; and authorizing the mayor to sign the agreement.
Mayor Gover opened the floor for questions/comments/discussion. Commissioner Hall noted an expectation of runners from 13 states which included 72 cities.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Commissioner Hall seconded by Commissioner Owen moved to approve Council Decision Request 2018-1828, approving a $7,000 grant by the Tourism Advisory Committee from FY 18/19 hotel/motel tax funds in support of the Mattoon Hitmen Baseball for hosting six (6) events to be held April 27-29, May 11-12, May 18-20, June 8-10, June 15-18 and June 15-17, 2018; and authorizing the mayor to sign the agreement.
Mayor Gover opened the floor for questions/comments/discussion with no response.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Commissioner Hall seconded by Commissioner Cox moved to approve Council Decision Request 2018-1829, approving a $17,500 grant by the Tourism Advisory Committee from FY18/19 hotel/motel tax funds to the Mattoon Pride for four softball tournaments (ASA Spring Training Early Bird (NEW) April 28-29; Mattoon NSA World Series Qualifier June 8-10, 2018; ASA National Qualifier June 22-24, 2018; and Mattoon Bagelfest Tournament July 21-23, 2018); and authorizing the mayor to sign the agreement.
Mayor Gover noted the attendees would be staying overnight in hotels and eating in our restaurants. Commissioner Hall noted there would be 150 teams and overnight stays for those teams.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Department Reports:
City Administrator/Community Development noted work on the budgets, union negotiations, and wireless connection for Police Department with a intergovernmental agreement which was being reviewed at a meeting of all entities involved. Mayor Gover opened the floor for questions with no response.
City Attorney updated Council on the Pierce Fire Truck litigation where the City has received a check for $34,358 and should receive another one in the future. Council and Attorney Jones discussed the progress. Mayor Gover opened the floor for questions with no response.
City Clerk reported 337 Early and Grace Voters in the Primary Election as of the start of the Council meeting and was reviewing of the Schedule of Fees, otherwise, business as usual. Mayor Gover inquired as to the comparison of this primary to others with Clerk O’Brien reporting a higher turnout than non-presidential primaries.
Finance reviewed the Financial Report from February, comparison to prior year, and cash position; and noted the second round budget meetings with Department Heads, projections and budget amendments, and attendance of a bond rating surveillance with Administrator Gill to find out our bond rating. Mayor Gover opened the floor for questions with no response.
Public Works noted the completion of the design for the municipal parking lot located at 21st and Broadway with bids due April 11th, Marshall Avenue resurfacing bids to go out on Friday; reviewed the Water/Sewer Budget projecting stable funds and Capital Improvement Plan including several projects on the list. Mayor Gover opened the floor for questions. Council and Director Barber reviewed the Water/Sewer Budget, projects and water rates.
Fire noted work on budgets, service cuts, FAA inspection at Airport with an outstanding job from Engineer Jeff Hilligoss, Assistant Fire Chief Junge and Mr. Andrew Fearn from the Airport on conducting their inspection, and Firefighters Mike Ueleke and Don Seibert conducting the active drills; and announced the upcoming retirement of Shift Captain Dennis Camfield on April 1st. Mayor Gover opened the floor for questions with no response.
Police noted a good week with a good drug bust; and announced the Police Intel-online program which would allow the sharing of information creating a cohesiveness of the unit with a cost of $1,000. Mayor Gover opened the floor for questions with no response.
Arts And Tourism elaborated on the upcoming Art Show in the Lone Elm Room of the Depot, continued preparation for the Bagelfest and 4th of July festivities, noted an increase of Amtrak riders, and announced a productive Tourism strategic plan meeting. Mayor Gover opened the floor for questions with no response.
Comments By The Council:
Commissioner Cox provided kudos for Mattoon in Motion’s mapping project and wanted to invite the six groups to report on the update of goals and to maintain progress. Commissioner Hall noted attendance of an arbitration hearing, labor negotiations, budgets; and the Mattoon In Motion’s interviews of Peace Corp/AmeriCorp candidates noting no cost to the City, but could work for 11 months at 37.5 hours per week; and April 11 Community Bike Committee meeting as a Mattoon In Motion project. Commissioners Graven and Owen had no further comments.
Mayor Gover seconded by Commissioner Hall moved to recess to closed session at 7:15 p.m. pursuant to the Illinois Open Meetings Act for the purpose of the discussion of collective negotiating matters between the City of Mattoon and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5ILCS/20 (2)(C)(2)); and litigation is affecting the City and an action is probable or imminent (5ILCS/20 (2)(C)(11)).
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
Council reconvened at 8:37 p.m.
Administrator Gill and Council discussed the budget deficit and changes, water/sewer rates, public works unfilled positions, finance employees and procedures, insurance fund, LDGF adjustments as a loss of revenue, health insurance premiums equivalent rates, zero increases for eligible employees, annexations, general obligation bonds, and lake and cemetery.
Commissioner Hall seconded by Commissioner Owen moved to adjourned at 9:14 p.m.
Mayor Gover declared the motion carried by the following vote: Yea Commissioner Cox, Yea Commissioner Graven, Yea Commissioner Hall, Yea Commissioner Owen, Yea Mayor Gover.
http://mattoon.illinois.gov/sites/default/files/citycouncil/032018_0.pdf
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