Village of Dieterich President & Board of Trustees met March 19.
Here is the minutes as provided by the board:
The Dieterich Village Board met in regular session on Monday, March 19, 2018 at
6:30 pm at Village Hall.
The meeting was called to order by President Brad Hardiek and the Pledge of
Allegiance was recited.
The following Trustees were present: Carrie Galbraith; Jennie Vail; Jeff White; Mike
Meyer and Mike French. Trustee Steve Kibler was absent, but listening via
speakerphone. With five Trustees present, a quorum was declared to be present.
Also at the meeting were: Clerk Brittny Gipson; Lee Beckman; Mike Campbell;
Donnie Dill and JoAnn Sasse Givens.
JoAnn Sasse Givens, Director of Workforce Development with the Effingham County
Chamber of Commerce, presented the final report of the survey of “Life & Work in
Effingham County” to the Village Board.
A motion was made by Trustee J. Vail; seconded by Trustee J. White to approve the
omnibus agenda; approve minutes of the February 5, 2018 regular meeting. Roll
call was 5 yes and 0 no.
Engineer Beckman reviewed the results from the bid opening for the Hartke
Subdivision infrastructure project. Effingham Asphalt was low bidder for Section A
with a $807,406.78 bid and they were the only bidder for Section B with a
$185,172.37 bid.
A motion was made by Trustee M. Meyer; seconded by Trustee J. Vail to accept the
low bids from Effingham Asphalt for the Hartke Subdivision Infrastructure for a total
of $992,579.15. Roll call was 5 yes and 0 no.
Lee updated everyone on the status of the 2013 ITEP project. Ameren is scheduled
to remove the above ground gas regulators on the south side of West Section
Street in the near future. AJ Walker is planning to start the storm sewer and new
sidewalk installation on the west end of West Section Street in two weeks. There
will be a West Section Street road closure for approximately three weeks while they
are working in that area.
Lee reported that IDOT was reviewing the GATA agreement for the 2016 ITEP
project and hopefully the Joint and Engineering Agreements would be issued soon.
Lee and the Board discussed the interconnection point of the new 8” EJ Water line
and the Village’s line to the water tower. It was agreed the new connection area
would be better ran on the north side of the American Legion and then south on
Redbud Drive to connect at Hawthorn Avenue.
A motion was made by Trustee M. Meyer; seconded by Trustee M. French to
approve Ordinance 884-18: Authorizing the Transfer of Real Estate (Greg and
Dalena Sapp – Lot 21). Roll call was 5 yes and 0 no.
A motion was made by Trustee M. French; seconded by Trustee J. White to approve
Ordinance 885-18: Authorizing the Execution of Release of Reservation of
Possibility of Reverter (B&E Developers – Lot 73). Roll call was 5 yes and 0 no.
The draft EJ Water Supply Agreement was reviewed by the Board. It was agreed
the Interconnection Point B should be changed to run on the north side of the
American Legion property, if allowed. The Trustees agreed the final version of the
agreement should be placed on the April 2nd agenda for consideration.
During the Trustee comment portion of the meeting, Trustee Jeff White discussed
the need for improvements to the Bishop Township road of 2200 N. The need for
improvements to the RR crossing on that road was also discussed. With the
development of Hartke Subdivision, this road and RR crossing will see a large
increase of daily traffic. Clerk Gipson was asked to reach out to the Bishop
Township Road Commissioner to start a conversation about what can be done to
address this road before it becomes a problem in the future.
A motion was made by Trustee M. Meyer; seconded by Trustee J. White to continue
being a Dieterich Park District sponsor with a $200 donation towards the team
shirts and a banner. Roll call was 4 yes and 1 abstain. Galbraith, yes; Meyer, yes;
White, yes; Vail, yes; French, abstain.
The Board discussed the power washing needs in the Village with Maintenance
employee Mike Campbell. The Civic Center parking lot and the Memorial are the
areas that need to be focused on.
The Board discussed the need for more padded chairs at the Civic Center. Clerk
Gipson was asked to get pricing.
At 8:19 pm a motion was made by Trustee M. Meyer; seconded by Trustee J. White
to go into Closed Executive Session to discuss a personnel matter and a land
purchase. Roll call was 5 yes and 0 no.
At 8:48 pm the Board returned from Closed Executive Session. Upon roll call the
following Trustees were present: Carrie Galbraith; Jennie Vail; Mike French; Mike
Meyer and Jeff White. President Brad Hardiek presided over the meeting. Also at
the meeting was Clerk Brittny Gipson.
At 8:48 pm a motion was made by Trustee C. Galbraith; seconded by Trustee J.
White to adjourn the meeting. Roll call was 5 yes and 0 no.
https://dieterichillinois.com/wp-content/uploads/2018/04/3.-March-19-2018-minutes.pdf
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