Vespasian Warner Public Library District Board of Trustees met December 13.
Here is the minutes provided by the Board:
The Vespasian Warner Public Library District Trustees met on December 13, 2017. President Jonah Kolb called the meeting to order at 5:58 p.m. Roll call was taken with the following members present: Jonah Kolb, Rennie Cluver, Becky Adams, Glenda Kaufman, Janelle Sams-Thomas and Ed Torbert. Matt Love was absent. Also present: Interim Director Bobbi Perryman, Children’s Librarian Paula Lopatic and Janet Ward.
On motion by Cluver, the Regular Board Meeting was moved into Executive Session at 6:01 p.m. for the purpose of discussing a personnel matter per 5 ILCS 120/2 (c) (1). Motion passed unanimously by roll call vote.
On motion by Sams-Thomas, the Executive Session was ended at 6:40 p.m. Motion passed unanimously by voice vote.
No action was taken during the Executive Session.
Cluver left the meeting at 6:41 p.m.
On motion by Adams, Bobbi Perryman was promoted to Executive Director at a salary of $58,000.00 retroactive to July 1, 2017. Motion passed unanimously by roll call vote. Perryman’s new position will be announced on January 1, 2018.
Minutes - On motion by Sams-Thomas, the regular meeting minutes were approved with correction of some grammatical errors. Motion passed unanimously by voice vote.
Interim Director’s Report - As submitted. Perryman mentioned the passing of former employee Mary Lane. Mary had worked for the library for 16 years. Her children named the library as one of the memorial sites.
Approval of Bills - None.
Children’s Librarian Report - As submitted.
Correspondence - Lopatic received thank you notes from the Clinton Junior High for storytelling.
Standing Committee Reports:
A. Finance - None. B. Property - The committee will be meeting on Friday to discuss the leak in the water heater.
Perryman and Dave Ward will also attend. Kolb asked about the status of the Capital Assets Plan. Perryman said that she will contact Dan Ruzic for an update. C. Personnel - None.
D. Policy - The committee is still updating the manual. Joan Rhoades found a very thorough policy manual with a table of contents. The committee will use this resource as a guide in developing and updating the library’s manual. Rhoades, Lopatic and Janet Ward will also step in as needed. The bylaws for trustees will also be reviewed.
Business Items:
FY 2017/2018 Tax Levy - On motion by Adams, the 2017/2018 Tax Levy was passed. Motion passed unanimously by roll call vote.
Library Hours - On motion by Adams, the library will close at 8:00 p.m. instead of 9:00 p.m. on Monday - Thursday. The new hours will begin on January 1, 2018. Friday and Saturday hours will not change. Motion passed unanimously by voice vote.
New Position - On motion by Adams, the library will proceed to hire a business manager for the library. The Personnel Committee, the new Executive Director and Kolb will work on this search and decide on a salary to bring to the full board. Motion passed unanimously by roll call vote.
Staff Compensation - On motion by Adams, the board will pay a 5% bonus to employees based on the percentage of the year that they have worked. The bonus excludes the salaried employees. Motion passed unanimously by roll call vote.
Appointment of new FOIA and OMA Officer - On motion by Sams-Thomas, Perryman was appointed as the new FOIA and OMA Officer. Motion passed unanimously by voice vote.
Sexual Harassment Policy - On motion by Sams-Thomas, the library adopted a Sexual Harassment Policy as required by law. Motion passed unanimously by voice vote.
Announcements - Perryman reported that the November circulation stats are the best we’ve had in about 5 years. She attributes this to our video collection and also our digital archive. Several old VHS tapes and audio cassette tapes have been digitized and added to our collection.
On motion by Adams, the meeting was adjourned at 7:30 p.m. Motion passed unanimously by voice vote.
The next will be on Wednesday, January 10, 2018, at 6:00 p.m.
http://docs.wixstatic.com/ugd/126db1_e6138236f9d64f3e81fcd9f15ccfe3bc.pdf
Alerts Sign-up