Mattoon City Council met Oct. 17.
Here is the minutes provided by the Council:
Mayor Gover presided and called the meeting to order at 6:30 p.m.
Mayor Gover led the Pledge of Allegiance.
The following members of the Council answered roll call physically present: YEA Commissioner Dave Cox, YEA Commissioner Sandra Graven, YEA Commissioner Rick Hall, YEA Commissioner Preston Owen, and YEA Mayor Tim Gover.
Also physically present were City personnel: City Administrator Kyle Gill, City Attorney Daniel
C. Jones, Finance Director/Treasurer Beth Wright, Public Works Director Dean Barber, Fire Chief Anthony Nichols, Police Chief Jeff Branson, Arts & Tourism Director Angelia Burgett, and City Clerk Susan O’Brien.
CONSENT AGENDA
Mayor Gover seconded by Commissioner Hall moved to approve the consent agenda consisting of minutes of the regular meeting October 3, 2017; bills and payroll for the first half of October, 2017.
Bills & Payroll
first half of October, 2017
General Fund
Payroll $ 273,472.70
Bills $ 133,205.57
Total $ 406,678.27
Hotel Tax Administration
Payroll $ 2,502.82
Bills $ 1,049.69
Total $ 3,552.51
Festival Mgmt
Bills $ 100.05
Total $ 100.05
Capital Project Fund
Bills $ 17,225.67
Total $ 17,225.67
Insurance & Tort Jdgmnt
Bills $ 37,221.50
Total $ 37,221.50
Broadway East Bus Dist
Bills $ 3,168.02
Total $ 3,168.02
Water Fund
Payroll $ 35,705.72
Bills $ 38,613.74
Total $ 74,319.46
Sewer Fund
Payroll $ 33,069.53
Bills $ 387,982.71
Total $ 421,052.24
Health Insurance Fund
Bills $ 98,005.55
Total $ 98,005.55
Motor Fuel Tax Fund
Bills $ 148,363.28
Total $ 148,363.28
Mayor Gover opened the floor for questions/comments with no response.
Mayor Gover declared the motion to approve consent agenda carried by the following vote: YEA
Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
PRESENTATIONS, PETITIONS AND COMMUNICATIONS
Mayor Gover opened the floor for Public comments/questions with no response.
NEW BUSINESS
Commissioner Hall seconded by Commissioner Graven moved to approve Council Decision
Request 2017-1801, approving a grant of up to $3,500 by the Tourism Advisory Committee from hotel/motel tax funds to pay directly to the hotels used for participating teams associated with the Lake Land College Women’s Basketball Holiday Laker Classic to be held from December 28-30, 2017.
Mayor Gover opened the floor for questions/comments/discussion with no response.
Mayor Gover declared the motion carried by the following vote: Commissioner Cox Abstain due to employment, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
Commissioner Cox seconded by Commissioner Graven moved to approve Council Decision
Request 2017-1802, approving the promotion of Ethan Ervin to the position of Engineering Technician effective October 30, 2017.
Mayor Gover opened the floor for questions/comments/discussion. Director Barber explained Mr. Ervin’s progression to the Engineering Technician position.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.
DEPARTMENT REPORTS:
CITY ADMINISTRATOR/COMMUNITY DEVELOPMENT noted preparation of ordinances for different departments of the City and insurance renewals; otherwise, business as usual. Mayor Gover opened the floor for questions with no response.
CITY ATTORNEY noted business as usual with a booming city court. Mayor Gover opened the floor for questions with no response.
CITY CLERK noted upcoming insurance renewals; otherwise, business as usual. Mayor Gover opened the floor for questions with no response.
FINANCE reviewed the September Financial Report noting the timing difference with State Income Tax receipts, and cash position; and announced the meeting with Bond Counsel for the 2017 Refunding which has a closing on November 1st and the lower interest rate resulting in a savings of $700,000 over the term of the bonds to be distributed in the Broadway East Business District ($300,000) and Capital Projects Fund ($400,000) – not the General Fund. Mayor Gover thanked Finance Director & Treasurer Wright for work in refunding the bonds. Mayor Gover opened the floor for questions with no response.
PUBLIC WORKS updated Council on the Public Works Building paving and Marshall Avenue Sidewalks project. Mayor Gover opened the floor for questions with no response.
FIRE noted a busy fire prevention month with 190 school children and 175 tours, ambulance on standby at the Paint the Town 5K, use of the training facility by another fire department, and partnered with the Color Guard solicitors who raised $10,000 for the cause. Chief Nichols also reported that the firemen helped with installing a new heating system at the annex. Mayor Gover opened the floor for questions with no response.
POLICE reported business as usual in addition to an “after-action” meeting with the Mayor, Administrator and Fire Chief and the School District Officials resulting in good cooperation with different agencies. Mayor Gover opened the floor for questions with no response.
ARTS AND TOURISM noted a business as usual Fall season with various upcoming events including Trunk or Treat, Celebrate Downtown, and Lightworks sponsor and volunteers preparation.
Parade applications for the Veterans Day and Christmas Parade were available. Mayor Gover opened the floor for questions with no response.
COMMENTS BY THE COUNCIL
Commissioners Cox, Hall and Owen had nothing further. Commissioner Graven reminded everyone of the Fire Department’s t-shirt/sweatshirt sale with proceeds donated to Sarah Bush and Relay= for Life.
Mayor Gover seconded by Commissioner Owen moved to recess to closed session at 6:44 p.m. pursuant to the Illinois Open Meetings Act for the purpose of the discussion of litigation under Section 2(c)(11) that was filed on behalf of the City of Mattoon (5 ILCS 120(2)(c)(11)).
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA
Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover. Council reconvened at 7:01 p.m.
The Council, Chief Branson, and Administrator Gill discussed a second school resource officer, pending School Board approval.
Commissioner Hall seconded by Commissioner Cox moved to adjourned at 7:14 p.m.
Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, NAY Commissioner Owen, YEA Mayor Gover.
http://mattoon.illinois.gov/sites/default/files/citycouncil/101717_0.pdf
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