Clark County Regular Board met Nov. 17.
Here is the minutes provided by the Board:
The regular meeting of the County Board met November 17 at 8:00 A.M. and was called to Order by Chairman John Hammond. County Clerk Carrie Downey led the pledge of allegiance.
ROLL CALL8:00 A.M.
Rex Goble District #1
Mike Brandenburg District #2
Jim Bolin District #3
John Hammond District #4
Susan Guinnip District #5
Todd Kuhn District #6
Mike Parsons District #7
Motion by Mike Brandenburg and second by Susan Guinnip to approve the minutes of the October 20, 2017 Board meeting. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Jim Bolin and second by Mike Parsons to approve the General Claims. The Chairman put the question and upon the roll being taken all members present voted “aye”, except District 2 abstained. Whereupon the Chairman declared the motion adopted.
Motion by Jim Bolin and second by Mike Brandenburg to approve the County Highway Claims. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
County Highway Engineer, Dallas Richardson, proceeded through his agenda. The rain has slowed down mowing. The will put off making blacktop until next year, because it has been so wet. The new backhoe has been received.
Motion by Jim Bolin and second by Mike Brandenburg to enter into the Intergovernmental Agreement between Clark County and the Clark County Highway Department. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Todd Kuhn and second by Mike Parsons to approve Resolution for County Road posting to 10,000 lbs. for a total period not to exceed 90 days in the 2018 calendar year. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Mike Parsons and second by Susan Guinnip to accept all Office Reports for October 2017. The Chairman put the question and upon the roll being taken all members present voted “aye”, except District 2 abstained. Whereupon the Chairman declared the motion adopted. (See attached).
Motion by Rex Goble and second by Jim Bolin to adopt the Clark County Budget for the fiscal year 2017-2018, as it has been on display in the County Clerk’s Office. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Chairman, John Hammond mentioned he had a problem with a levy. We are paying on the Health Department retirement and it is costing us an extra $75,000. Susan Guinnip suggested the County Board should look into this further.
Motion by John Hammond and second by Rex Goble to adopt the County General Tax levy in the amount of $570,000. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Rex Goble and second Mike Brandenburg to adopt the County Highway Tax Levy in the amount of $210,000. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Jim Bolin and second by Mike Brandenburg to adopt the Aid to Township Bridges Tax Levy in the amount of $105,000. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Jim Bolin and second by Todd Kuhn to adopt the County Aid to Federal Roads Tax Levy in the amount of $105,000. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Todd Kuhn and second by Susan Guinnip to adopt the Federal Social Security Insurance Program Tax Levy in the amount of $275,000. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Susan Guinnip and second by Mike Parsons to adopt the Illinois Municipal Retirement Fund Tax Levy in the amount of $680,000. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Mike Parsons and second by Rex Goble to adopt the Board of Health Tax Levy in the amount of $120,000. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by John Hammond and second by Rex Goble to adopt the Extension Education Program Tax Levy in the amount of $98,050. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Rex Goble and second by Mike Brandenburg to adopt the Community Mental Health Fund Tax Levy in the amount of $232,000. The Chairman put the question and upon the roll being taken all members present voted “aye” except District 4 abstained. Whereupon the Chairman declared the motion adopted.
Motion by Mike Brandenburg and second by Jim Bolin to adopt the County Ambulance Fund Tax Levy in the amount of $230,000. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Jim Bolin and second by Todd Kuhn to adopt the Liability Insurance
Fund Tax Levy in the amount of $275,000. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Kevin McReynolds with Coles County Regional Planning spoke in regards to the Federal Grant for flooded homes in York Township that were affected in 2008. Coles County Regional Planning has given formal offers to the residents about a month ago. The residents were given 3 choices: They can accept the offer, reject and get their own appraiser or not participate. Todd asked if everyone had accepted and Kevin explained that the houses were to be appraised at the value before the flood. The property will then become County property. Coles Regional Planning reached out to the local title companies (Clark and Edgar County Title) to get proposals for title services. Edgar County Title was the lowest.
Motion by Jim Bolin and second by Mike Brandenburg to accept Edgar County Title to perform title services. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Susan Guinnip and second by Mike Parsons to authorize the cancellation of the appropriate Certificate of Purchase on property number: 14-01-29-17-302-001. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted. (See attached).
County Clerk, Carrie Downey explained that after replacing some phones, the phone system was powered down and would not come back up. The phones at the courthouse were down for 2 days. Flat Rock Telephone worked on it, but could not get it back entirely. We were told that if the power goes out again we could lose our programming.
Motion by Todd Kuhn and second by Mike Parsons to accept the phone proposal from Flat Rock Telephone in the amount of $9,321.07. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Discussion was held in regards to the Employee Handbook that was compiled by Rogers Consulting for CIRMA, the county’s insurance carrier. The Board thought it was too restricting. The Board asked if all offices had their own office policy. Everyone except the Treasurer has an office policy. The Board asked to get copies of everyone’s office policy for review. The employee handbook has been tabled until December
There was no Old Business.
Motion by Susan Guinnip and second by Rex Goble to set Elected Officials’ salaries for the 2018-2022 terms:
2018-19 2019-20 2020-21 2021-22
Sheriff 63,000 65,000 67,000 69,000
Treasurer 45,000 46,500 48,000 49,500
Clerk/Recorder 45,000 46,500 48.000 49,500
All County Elected Officials shall likewise be covered by those benefits afforded other county employees. Including: Life Insurance - $10,000; IMRF – if work over 1,000 hour standard; Health, Vision and Dental insurance - presently 86%. Does not include sick, vacation, overtime/comp days. The Chairman put the question and upon a roll call taken:
AYES NAYS
District 1 Goble
District 2 Brandenburg District 3 Bolin
District 4 Hammond
District 5 Guinnip
District 6 Kuhn
District 7 Parsons
Whereupon the Chairman declared the motion adopted.
Old Business:
Todd talked to Scott Miller about the courthouse steps holding water. Todd is afraid if they fix it, it would be worse. They could grind edges for the water to drain off and then re-seal the affected areas. It was decided to leave as is. All steps were sealed going down to the basement.
Committee Reports:
Mike Brandenburg reported the house is down and cleaned up in Casey. Bolin Enterprises loaned the Highway Department a couple of trucks and a couple loads of dirt for the job. Mike wanted to thank the Highway and Bolin Enterprises for their help in this project. The new ambulance will be delivered at the next board meeting on December 15th. Westfield Fire Chief is getting an architect to draw up a plan for a new building to the east of the ambulance building. If done, they will bring figures to the next meeting.
There were no Public Comments.
Motion by Todd Kuhn and second by Mike Parsons that Preceding bills be approved. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Susan Guinnip and second by Mike Parsons to approve One Day and Mileage claims. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Susan Guinnip and second by Mike Brandenburg that the meeting be adjourned until December 15, 2017 at 8:00 a.m. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted. The meeting adjourned at 9:32 a.m.
IN ATTENDANCE: Sheri Higginbotham – Treasurer; Ami Shaw – Circuit Clerk; Lisa Richey – Supervisor of Assessments; Cheryl Shull – County Clerk’s Office; Pam Brandenburg – Circuit Clerk’s Office; Dallas Richardson – Highway Engineer; Jerry Parsley – Sheriff’s Department; Jason Wimbley – Ambulance Coordinator; Jordan Wilhoit – Clark County Ambulance; Kevin Carpenter – Health Department; Katie Rhoads – Marshall Advocate; Kevin McReynolds – Coles County Regional Planning.
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