Casey Westfield Community Unit School District C-4 Matters for Board Consideration met Nov. 20.
Here is the agenda provided by the Board:
Call to order at 6:30 P.M.
I. Roll call.
II. Recognize visitors. Individual visitors are allowed to bring up topics for Board discussion, information, or consideration at this time and/or indicate agenda items they may be interested in addressing later in the meeting. Complaints or certain situations involving specific employees or students are not to be addressed in open session of the Board meeting. The Board may hear complaints or certain situations involving specific employees or students in closed session. The Board president shall determine whether a situation requires addressing in closed session.
III. Act upon approval to adjourn to closed session under c1 (employment) of section 5 ILCS120/1 et seq. of the Illinois Open Meetings Act.
IV. Act upon approval to reconvene to regular session.
V. Act upon the following consent agenda items:
A. Minutes of the regular meeting of October 16, 2017;
B. Financial and budgetary reports and current invoices for payment;
C. Minutes of the closed session meetings of May 16, 2016; and approval of the destruction of the verbatim record of those meetings as authorized by Board Policy 220 and 220-E1;
D. Revisions to policies as listed in Appendix A; and
E. School Report Cards.
F. Approval of bid for used clavinova
VI. Act upon approval of Worker’s Compensation Renewal.
VII. Act upon approval of bid for lease of 8 full size buses.
VIII. Act upon approval of lease/purchase for 3 activity vans.
IX. Review of the Proposed 2017 Tax Levy
X. Board and Administrator Reports
A. Board
B. Administration
1. Buildings
i. Monroe-Mrs. Campbell
ii. Jr/Sr High School-Mr. Sullivan
2. District – Mrs. Scott
XI. Addendum
XII. Act upon approval to adjourn to closed session under c1 (employment) and c21 (discussion closed meeting minutes) of section 5 ILCS 120/1 et seq. of the Illinois Open Meetings Act.
XIII. Act upon approval to reconvene to regular session
XIV. Act upon the following consent agenda items:
A. Act upon approval of closed session minutes of October 16, 2017.
B. Act upon approval of support staff recommendations.
C. Act upon approval of certified staff recommendations.
D. Act upon approval of co-curricular recommendations.
E. Act upon approval of administrative staff recommendations.
XV. Addendum
XVI. Act upon approval to adjourn
Number and Title 2:260, Uniform Grievance Procedure
Revision Descriptions
The policy, Legal References, and footnotes are updated in response to 105 ILCS 5/20.60 (final citation pending), added by P.A. 100-29, requiring districts to follow a written grievance procedure for complaints regarding breastfeeding accommodations for students. In addition to minor changes for continuous improvement, other footnotes are updated to:1.Incorporate an amendment to the Genetic Information Protection Act, 410 ILCS 513/, P.A. 100-396, eff. 1-1- 18.2.Provide resource information about a withdrawal and replacement of guidance from the U.S. Dept. of Educ. regarding student-on- student sexual misconduct.3.Add an option for a policy statement regarding publication of the contact information of a district¡¦s non-discrimination coordinator and complaint managers.
4:10, Fiscal and Business Management
The policy is unchanged. A footnote is updated in response to 105 ILCS 5/17-2A, amended by P.A. 100-465, which extended the time period during which a district may make interfund transfers from 7-1- 16 to 7-1- 20.
4:15, Identity Protection
The policy and footnotes are updated. In response to some Ill. Council of School Attorneys¡¦ opinions regarding the questionable application of the Personal Information Protection Act (PIPA, 815 ILCS 530/) to school districts, PIPA requirements are moved to a footnote as an option for consideration by boards with their attorneys. Other provisions regarding requirements of the Identity Protection Act (governing use of SSNs) were added to the policy for clarification purposes.
4:80, Accounting and Audits
The policy is unchanged. Footnotes are updated in response to 625 ILCS 5/12-806(b), added by P.A. 100-277, eff. 1-1- 18, requiring specific actions be taken by the recipient of any discarded school bus. Minor continuous improvement updates are made to the footnotes and Legal References.
4:110, Transportation
The policy, footnotes, and Legal References are updated. The policy is revised to more closely track the statutory language in 105 ILCS 5/29-3 regarding a district¡¦s provision of transportation to students whose travel to or from school constitutes a serious hazard. Footnotes and Legal References are updated in response to 105 ILCS 5/29-5, amended by P.A. 100-332, and 105 ILCS 45/1-17, added by P.A. 100-332, permitting school districts to provide financial assistance to children that are homeless or at risk of becoming homeless, if certain criteria are met.
4:150, Facility Opportunity and Minority Recruitment
This policy is unchanged. The footnotes are updated to:1.Incorporate amendments made to the Illinois Human Rights Act by P.A. 100- 100.2.Incorporate amendments made to the Genetic Information Protection Act by P.A. 100-396, eff. 1-1- 18.Minor continuous improvement updates are made to the footnotes and Legal References.
5:20, Workplace Harassment Prohibited
The policy is unchanged. The footnotes are updated to incorporate amendments made to the Illinois Human Rights Act by P.A. 100-100.
Minor continuous improvement updates are made to the footnotes and Legal References.
5:90, Abused and Neglected Child Reporting
The policy, Legal References, and footnotes are updated in response to 105 ILCS 5/10-23.12(b), amended by P.A.s 100-413 (eff. 1-1- 18) and 100-468 (eff. 6-1- 18), and continuous improvements. The policy includes more hotline numbers and a directive for school employees to immediately call 911 if they believe a student is in immediate danger of harm. Footnote amendments include:1.An optional sentence providing information that the ¡§Superintendent or designee will display DCFS-issued materials that list the DCFS toll-free telephone number and methods for making a report under ANCRA in a clearly visible location in each school building.¡¨2.Clarification that 20 ILCS 1305/1-17(k)(1) allows mandated reporters for disabled adults only four hours to report after the initial discovery of the incident, allegation, or suspicion of any one or more of the following: mental abuse, physical abuse, sexual abuse, neglect, or financial exploitation.3.A discussion for school districts in DuPage County to contact their board attorneys about a Model Policy Reporting Abuse and Neglect for School Officials in the DuPage County, which was created by the State¡¦s Attorney (SAO), Regional Office of Education (ROE), Police Dept. (PD), and DCFS requiring school officials to immediately inform the SAO that a report to DCFS has been made to allow the SAO to investigate and prevent evidence spoliation.
5:100, Staff Development Program
The policy is unchanged. The footnotes are updated to:1.Incorporate amendments made to 105 ILCS 5/10-20.60, (added by P.A. 100-14, final citation pending) requiring implicit bias training.2.Incorporate training required by 105 ILCS 5/10-20.17a and 23 Ill.Admin.Code ¡±1.330 for school personnel who work with hazardous or toxic materials on a regular basis.3.Incorporate training mandates added to the Youth Sports Concussion Safety Act, 105 ILCS 5/22-80, amended by P.A. 100-309.Minor continuous improvement updates are made to the footnotes and Legal References.
5:200, Terms and Conditions of Employment and Dismissal
5:220, Substitute Teachers
The policy, footnotes, and Legal References are updated to clarify substitute teaching requirements in 23 Ill.Admin.Code ¡±1.790 and minor continuous improvement suggestions. Footnotes are added to discuss requirements for substitute teaching in: 1.Driver¡¦s education per 23 Ill.Admin.Code ¡±1.790(a)(2), added by 41 Ill.Reg. 6924.2.Career and technical education classrooms per 105 ILCS 5/21B-20(2), amended by P.A. 100-13.
5:240, Suspension
The policy, Legal References, and footnotes are updated in response to 325 ILCS 5/7.4(c-5), amended by P.A. 100-176, eff. 1-1- 18. A new subhead entitled Employees Under Investigation by Ill. Dept. of Children and Family Services (DCFS) is added. Footnotes refer subscribers to consult their board attorneys about liability issues when a district receives a 325 ILCS 5/7.4(c-5)- recommendation from DCFS and does not remove the employee as a result.
5:250, Leaves of Absence
The policy is unchanged. Footnote 2 is revised to eliminate the use of the term ward, in alignment with Governor¡¦s Executive Order 2016 and P.A. 100-159, as discussed in the Use of Term Ward bundle, above. Minor continuous improvements are made to other footnotes.
5:290, Employment Termination and Suspensions
The policy, footnotes, and Legal References are updated for the same reasons discussed in 5:240, Employment Termination and Suspensions, above.
5:330, Sick Days, Vacation, Holiday, and Leaves
See 5:250, Leaves of Absence, above.
6:20, School Year Calendar and Day
The policy is unchanged. The footnotes are updated to incorporate:1.105 ILCS 5/18-8.05(F)(1), amended by P.A. 100-147, eff. 1-1- 18, requires districts to report their monthly average daily attendance figures, broken down by grade level, to ISBE.2.105 ILCS 5/18-12, amended by P.A. 100-28, allows a partial day of attendance to be counted as a full day when local or county authorities use a school facility to hold a memorial or funeral service in remembrance of a community member.
6:50, School Wellness
The policy, footnotes, Legal References, and Cross References are updated in response to the 12-22- 16 re-designation of 7 C.F.R. ¡±¡± 210.30 and 210.31 to ¡±¡± 210.31 and 210.30, respectively (wellness policy requirements, i.e., Smart Snacks regulations). Updates are made as follows:1.All citations in the policy, footnotes, and Legal References are corrected to the re-designated sections. 2.Changes to better align with the Alliance for Healthier Generation¡¦s (AHG) model policy after consultation with their field consultants. AHG works with school districts ¡V many in Cook County ¡V with the goal to create systemic healthy changes that build upon one another and create a system, and nation, that makes the healthy choice the easy choice. AHG offers assistance to schools to develop and implement school-based activities and consideration of evidence-based strategies and techniques for its district-wide wellness programs. While AHG¡¦s model policy is mentioned in the federal Smart Snack regulations as a benchmark for school districts to use for comparison to their own wellness policies, AHG and its field consultants are not a regulatory agency or agents and has/have no power to require school districts to adopt its recommendations or suggested best practices. Consult the board attorney, the footnotes to this policy, and the Smart Snacks regulations themselves to make decisions based upon local needs.3.Other changes for continuous improvement for implementation of the policy are added.
6:60, Curriculum Content
The policy and footnotes are updated in response to P.A. 100-465. Policy text now includes language regarding the case-by- case basis excusals for students participating in interscholastic or extracurricular athletic programs. Footnotes include:1.An option for the block schedule exception to the new three days per five-day week physical education requirement; and 2.Deletion of the waiver requirement for school districts that contract with a commercial driver training school (CDTS) for driver education, along with discussion about CDTS contracts: consider the collective bargaining agreement(s), board policy, and the reduction in force (RIF) provisions of the School Code as they relate to outsourcing of instructional staff, along with consulting the board attorney for guidance.
6:140, Education of Homeless Children
The policy is unchanged. Footnotes are updated to:1.Incorporate 105 ILCS 5/29- 5, amended by P.A. 100-332, and the Education for Homeless Children Act, 105 ILCS 45/1-17, amended by P.A. 100-332, to permit school districts to provide financial assistance to children that are homeless or at risk of becoming homeless, if certain criteria are met.2.Incorporate the Vital Records Act, 410 ILCS 535/25.3, amended by P.A. 100-506, eff. 1-1- 18.3.Add a reference to the ISBE¡¦s new Homeless Dispute Resolution Procedures, published in September 2017.
6:150, Home and Hospital Instruction
The policy and footnotes are updated to reflect that a physician, physician assistant, or advanced practice nurse may provide written permission for home or hospital instruction of a student. 105 ILCS 5/14-13.01(a), amended by P.A. 100-443. Minor continuous improvement updates are made to the footnotes and Legal References.
6:280, Grading and Promotion
The policy is unchanged. The footnotes are updated to discuss amendments to 105 ILCS 5/2-3.64a- 5 by P.A. 100-7 (requiring the ISBE-administered SAT to be administered on a school day) and P.A. 100-222 (no longer requiring that scores received on an ISBE-administered SAT be entered on a student¡¦s transcript). Minor continuous improvement updates are made to the footnotes and Legal References.
6:300, Graduation Requirements
The policy and footnotes are updated to align with the same laws discussed in 6:280, Grading and Promotion, above.
6:310, High School Credit for Non-District Experiences; Course Substitutions; Re-Entering Students
The policy and footnotes are updated in response to P.A. 100-465. Policy text now includes language regarding the case-by- case basis excusals for students participating in interscholastic or extracurricular athletic programs. Updated footnotes:1.Include optional language to explain the meaning of interscholastic or extracurricular athletic program; and 2.Discuss a new requirement by P.A. 100-133, eff. 1-1- 18, for boards to require the district¡¦s high schools, if any, to inform all 11th and 12th grade students of dual enrollment and dual credit opportunities at public community colleges.Minor continuous improvement updates are made to the footnotes.
6:340, Student Testing and Assessment Program
The policy and footnotes are updated to align with the same laws discussed in 6:280, Grading and Promotion, above.
7:10, Equal Educational Opportunities
The policy is unchanged. Minor continuous improvement updates are made to the footnotes and Legal References. Footnotes are updated in response to 105 ILCS 5/10-20.60 (added by P.A. 100-163, eff. 1-1- 18, final citation pending) requiring districts to make feminine hygiene products available.
7:15, Student and Family Privacy Rights
The policy and footnotes are updated in response to the Governor¡¦s Executive Order 2016-10 and P.A. 100-159, as discussed in the Use of Term Ward bundle, above.
7:20, Harassment of Students Prohibited
The policy and footnotes are updated in response to amendments to 105 ILCS 5/27-23.7 by P.A. 100-137, requiring that school personnel available for help with a bully or to make a report about bullying be made known to parents/guardians, students, and school personnel. Continuous improvement updates are made to the footnotes and Legal References.
7:70, Attendance and Truancy
The policy, footnotes, and Legal References are updated to incorporate amendments to 105 ILCS 5/26-1, by P.A. 100-185, excusing a student from attendance whose parent/guardian is on active military duty. The footnotes are updated in response to:1.105 ILCS 5/10-20.60 (added by P.A. 100-163, eff. 1-1- 18, final citation pending) requiring districts to make feminine hygiene products available; and2.105 ILCS 5/26-18, added by P.A. 100-156, eff. 1-1- 18, requiring districts, beginning 7-1- 18, to collect and review chronic absence data.Minor continuous improvement updates are made to the footnotes and Legal References.
7:150, Agency and Police Interviews
The policy is unchanged. The footnotes are updated in response to:1.The Illinois TRUST Act, 5 ILCS 805/, added by P.A. 100-463, prohibiting law enforcement agencies from enforcing civil immigration laws; and2.105 ILCS 5/10-20.60 (added by P.A. 100-204, final citation pending) prohibiting student booking stations.
7:180, Prevention of and Response to Bullying, Intimidation, and Harassment
The policy and footnotes are updated to align with the same laws discussed in 7:20, Harassment of Students Prohibited.
7:190, Student Behavior
The policy and Legal References are unchanged. The footnotes are updated to address P.A. 100-105, eff. 1-1- 18, which prohibits districts that receive State early childhood block grant funding from expelling children from their early childhood programs. 105 ILCS 5/2-3.71(a)(7) and 105 ILCS 5/10-22.6. Other minor continuous improvements are made the footnotes.
7:250, Student Support Services
The policy and footnotes are updated. The policy now clarifies that the student support services which may be provided are from a school nurse, school psychologist, school social worker, or school counselor. The footnotes are updated to: 1.Detail licensing requirements for these school service providers; and 2.Contrast licensing requirements for professional counselors and clinical psychologists.
7:260, Exemption from Physical Education
The policy and footnotes are updated for the reasons discussed in policy 6:60, Curriculum Content, above.
7:270, Administering Medicines to Students
The policy and footnotes are updated. A new sentence is added to the policy for boards that choose to implement an undesignated opioid antagonist program that informs the community that the Ill. Dept. of Human Services is authorized to create a website about opioid prevention, abuse, public awareness, and a toll-free number to provide information and referral services for persons with questions concerning substance abuse treatment resources pursuant to 20 ILCS 301/20-30, added by P.A. 100-494, eff. 6-1- 18. Footnotes include mention of the above law, along with P.A.s 100-201(added a licensed physician assistant with prescriptive authority, a licensed advanced practice nurse with prescriptive authority) and 100-513 (added registered nurse), also discussed in the Student Health bundle, above.
7:275, Orders to Forgo Life Sustaining Treatment
The policy is updated for the reasons discussed in 6:235-AP1, E1, Student Authorization for Access to the District¡¦s Electronic Networks, above, and the Use of Term Ward bundle, above.
7:305, Student Athlete Concussions and Head Injuries
The policy, footnotes, and Cross References are updated to incorporate P.A. 100-309, as discussed in the Student Health bundle, above.
7:340, Student Records
The policy is unchanged. The footnotes and Legal References are updated to incorporate amendments to the Illinois School Student Records Act by P.A. 100- 552, requiring that a parent¡¦s or student¡¦s request to inspect and copy records be granted no later than 10 business days (previously 15 school days) after the date of receipt of such a request by the official records custodian. A new statutory subsection, 105 ILCS 10/5(c-5), outlines how a school district may extend the timeline for response by an additional five business days from the original due date if one or more of six listed reasons applies, and also allows the person making the request and the school district to further agree to extend the timeline.
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