East Central Reporter

The Mattoon City Council met Oct. 4 to receive updates on public works projects.

Here are the meeting's minutes, as provided by the council:

The Mattoon City Council consists of four members and the mayor, who acts as the city's CEO. Council meetings are held at 6:30 p.m. on the first and third Tuesday of each month in the Council Chambers at City Hall, 208 N. 19th St.

The City Council of the City of Mattoon held a regular meeting in the City Hall Council Chambers on October 4, 2016.

Mayor Gover presided and called the meeting to order at 6:30 p.m.

Mayor Gover led the Pledge of Allegiance.

The following members of the Council answered roll call physically present: YEA Commissioner Dave Cox, YEA Commissioner Sandra Graven, YEA Commissioner Rick Hall, YEA Commissioner Preston Owen, and YEA Mayor Tim Gover.

Also physically present were City personnel: City Administrator Kyle Gill, City Attorney Janett Winter-Black, Finance Director/Treasurer Beth Wright, Public Works Director Dean Barber, Police Chief Jeff Branson, and City Clerk Susan O’Brien.

CONSENT AGENDA

Mayor Gover seconded by Commissioner Hall moved to approve the consent agenda consisting of minutes of the regular meeting September 20, 2016, and bills and payroll for the last half of September, 2016.

Bills & Payroll last half of September, 2016

General Fund Payroll $ 266,492.78 Bills $ 78,028.21 Total $ 344,520.99 Hotel Tax Administration Payroll $ 2,521.61 Bills $ 2,123.69 Total $ 4,645.30 Mobile Equipment fund Bills $ 48,731.00 Total $ 48,731.00 Festival Mgt Fund Bills $ 4,109.00 Total $ 4,109.00 Insurance & Tort Jdgmnt Bills $ 11,349.00 Total $ 11,349.00 Midtown TIF Fund Bills $ 3,940.99 Total $ 3,940.99

Capital Project Fund

Bills $ 650.11 Total $ 650.11 Water Fund Payroll $ 37,645.51 Bills $ 43,699.83 Total $ 81,345.34 Sewer Fund Payroll $ 35,243.40 Bills $ 20,862.12 Total $ 56,105.52 Health Insurance Fund Bills $ 163,424.77 Total $ 163,242.77 Motor Fuel Tax Fund Bills $ 6,079.14 Total $ 6,079.14

Mayor Gover opened the floor for comments/discussion with no response.

Mayor Gover declared the motion to approve consent agenda carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.

PRESENTATIONS, PETITIONS AND COMMUNICATIONS

Mayor Gover opened the floor for Public comments/questions with no response.

NEW BUSINESS

Commissioner Cox seconded by Commissioner Graven moved to approve Council Decision Request 2016-1723, approving the cost-sharing expenditure of $20,150.00 for upgrades and modifications to the CUSD#2 fuel station area, which is used by the City.

Mayor Gover opened the floor for comments/questions/discussion. Administrator Gill reviewed the agreement and provided background on the need for the upgrade. Commissioner Cox inquired as to the prorated calculation. Administrator Gill stated the City’s portion would have been 52%, but the School District approved a 50% amount. Mayor Gover opened the floor for additional questions/comments with no response.

Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, YEA Commissioner Owen, YEA Mayor Gover.

DEPARTMENT REPORTS:

CITY ADMINISTRATOR/COMMUNITY DEVELOPMENT updated Council on attendance of the IML conference, possible strip mall proposal, and progress of new construction in the City. Commissioner Graven inquired as to the effect on the Cross County Mall with Administrator Gill noting a possible effect on the Cross County Mall. Commissioner Graven inquired as to the property on 27th and Broadway – resale shop. Administrator Gill and Council discussed the use of the property and another property, which required cleanup. Commissioner Cox revisited the Lifespan Center’s request for a contribution from the City. Administrator Gill and Finance Director & Treasurer Wright responded with the budget being on track and fine tuning the projected revenues, but would continue to monitor. Mayor Gover opened the floor for questions with no response.

CITY ATTORNEY had nothing to report. Mayor Gover opened the floor for questions with no response.

CITY CLERK noted the Office has had 123 early voters and several registrations over the past four days; otherwise, business as usual. Mayor Gover opened the floor for questions with no response.

FINANCE noted receipt of the third installment of property taxes which was 85% of what was levied. Mayor Gover opened the floor for questions with no response.

PUBLIC WORKS updated Council on Public Works projects (CSO Satellite Treatment Facility, Public Works Building, Marshall Avenue roadwork, oil and chip, sidewalk at 17th Street and permeable paver for Heritage Park). Mayor Gover opened the floor for questions with no response.

FIRE Commissioner Hall provided an update on the Fire Department activities. Commissioner Graven added the sale of T-shirts/sweatshirts by the Fire Department.

ARTS AND TOURISM Commissioner Hall provided an update on upcoming activities throughout the City.

POLICE provided a report on Police Department activities for the month of September. Mayor Gover opened the floor for questions with no response.

COMMENTS BY THE COUNCIL

Commissioner Cox opened discussion on the proposed amendment to the State constitution which was on the General Election ballot. Commissioners Graven, Hall, and Owen had no further comments.

Commissioner Hall seconded by Commissioner Cox moved to adjourn at 6:50 p.m.

Mayor Gover declared the motion carried by the following vote: YEA Commissioner Cox, YEA Commissioner Graven, YEA Commissioner Hall, NAY Commissioner Owen, YEA Mayor Gover.

/s/Susan J. O’Brien

City Clerk