The Mattoon Public Library Board of Trustees met Aug. 8 to receive roof replacement and repair bids.
Here are the meeting's minutes, as provided by the board:
Mattoon Public Library Board of Trustees
Minutes: August 8, 2016, 5:15 pm.
Kinzel Room, Mattoon Public Library
Call to Order:
The meeting was called to order. Those in attendance were Dean, Kimberlin,
Rankin, Karpus, Ray and Grady. Rodgers attended by phone. Also present, library
assistant Jones.
Visitors:
None
Consent Agenda
(Minutes of the previous meeting, Bills, Treasurer’s Report, Circulation Report,
Staff Report)
Motion made to accept the Consent Agenda. (Grady/Rankin) unanimous
Discussion:
Board membership: Laura Glenn is on the City Agenda to be appointed to the
Library Board of Trustees. Our other two potential candidates were not able to accept
an appointment at this time. Craig Rogers is leaving the board, a change in employment
will take him out of our residential boundaries. Other potential nominees were
discussed, by with the strategic planning process beginning the urgency has receded.
Qualities discussed included outgoing, fundraising skills, young with children, passion
for library, connections in the community.
Consultant: The consultant will be arriving in Mattoon on August 16th. Four
interviews have been lined up with leaders of the community,. Focus groups of
community members focusing on agencies in the community, community minded
business leaders, and parents of children & educators. Additional groups will include
the Board of Trustees, Strategic Planning Committee, and the Staff. There will be a 4hr
meeting of the board on Thursday August 18th, to do preliminary work on Director
Recruitment, Board Development, and Strategic Planning, food will be served The
board will also be required to view a Webinar related to board development. The access
information to the webinar site was shared with the board members.
Board Committees: Clay spoke about some of the duties and responsibilities
that each member must meet. Functioning committees, especially for the next few
months will be very important. Following are the chairs of each committee; FundraisingKarpus,
Strategic Planning- Grady, Policy-Ray, Collections and Facilities- Kimberlin,
and Personnel- Grady (which will include Director search.)
Facilities: Roof replacement and repair bids were received. Low bid was
Industrial Services of Mattoon at a price of $116,600.00. Motion to approve the bid and
authorize the execution of a contract for the roof work. (Ray/Kimberlin) unanimous.
Summer Hours: After discussion it was agreed that Summer Hours will
continue into the fall.
Gingko Tree: Discussion continued from our August meeting related to the
problems related to the Gingko tree. Agreement was reached that we need to address
the source. Motion was made to have the tree removed, and to replace with a more
suitable variety. (Grady/Karpus) unanimous
Strategic Planning:
The strategic planning committee has put our community survey out to the
public through Survey Monkey. Everyone is encouraged to fill it out and to send it by
email to friends and associates. The survey will be available to the public until the end
of August. The Chamber of Commerce, Tourism Dept., and other businesses are
helping to share the survey. There will be locations where the survey can be completed
on paper, also.
Motion to adjourn to executive session. (Ray/Grady)
New Business: none
Adjournment: (Kimberlin/Grady)
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