East Central Reporter

The Charleston Community Unit School District #1 board of education met Friday, May 20.

The district endeavors to offer students the very best education possible. Upon leaving the school system, each student should have an employable skill or preparation for further education. Furthermore, the schools try to cultivate an appreciation for American heritage.

Here are the meeting minutes as provided by the Charleston Community Unit School District #1 board of education:

Regular Meeting Minutes of 4/20/2016 Page 1

Minutes of the Regular Meeting of April 20, 2016

The Board of Education of Community Unit School District No. 1, Coles and Cumberland Counties,

Illinois met in regular session on Wednesday, April 20, 2016 at the Administration Building – 410 West

Polk Avenue, Charleston, Illinois 61920

At 6:30pm, President Miller called the meeting to order and asked for roll call.

The following members were present:

Jason Coe, President

Charles Jarrell, Vice President

Susan Daniels, Secretary

Kelly Miller, Treasurer (arrived at 7:03pm)

Scott Clarke

Ron Miller

Kevin Oakley

The following staff members were present:

Jim Littleford, Superintendent

Todd Vilardo, Assistant Superintendent for Curriculum & Instruction

Dean Keller, Financial Consultant

Visitors 28 and 1 Member of the Press

Mr. Littleford reviewed addendum items in the board members information which included:

Revised Board Agenda

IV. Organization Board of Education

Added recommendation language for Board of Education to take action to reorganize officers.

Consent Agenda: Resignations

Provided a resignation from a Title 1 Paraprofessional at Mark Twain Elementary School.

Provided a resignation from CMS 7th grade boys’ basketball coaching position.

Employment

Provided CMS Extra-Curricular Assignments for 2016-17 school year.

Superintendent’s Report

Corrected numbering

New Business: XI. F

Correction to recommendation: The proposal Allred’s Floor Service Company to replace refinish

the CMS Gymnasium floor.

XI. K Correction to recommendation in regard to an administrative contract

Under Focus on Students and Good News reports, Mr. Littleford acknowledged the art work display

provided by the Ashmore Elementary School Students. Art teacher, Mandy White

CHS Maximum Forte

The CHS Maximum Forte performed a song for the Board of Education. Julianne Sharp is the music

instructor. Members performing: Claudia Bertrand, Haiven Bowersock, Colton Butler, Dylan Cole,

Gentry Copsy, Riley Cutright, Alysa Eubank, Jaz Monahan, Remington Neal, Julian Spencer, Jack Thain,

Brooke Tozer, Kennedy Tozer, Emma Walker, Scott Walker, Brady Wambach, and Haley White.

CHS Speech Team

Mr. Littleford presented Certificates of Recognition to the 2015-16 CHS Speech Team for their success

this past season. Head Coach Tina Winings provided introductions.

Regular Meeting Minutes of 4/20/2016 Page 2

Katie Mueller – placed 8th at State in Extemporaneous Speaking and 7th in Impromptu.

Emma Walker – place 8th at State in Dramatic Interpretation and 11th in Prose.

In addition to the two state performers, six students were recently selected for the All-sectional casts in

drama and group interpretation. Students had to be nominated by a majority of judges at the IHSA

sectional to receive this honor.

Katie Mueller – All-Sectional Group Interp Cast

June Baumann - All-Sectional Group Interp Cast

Lucas Hawk - All-Sectional Group Interp Cast

Makena Hanner - All-Sectional Drama Cast

Maddy Schoonover - All-Sectional Drama Cast

Michael Grovier – All-Sectional Tech Award

For the Board of Education, Katie Mueller performed an original Extemporaneous speech on whether or

not China should continue its alliance with North Korea. Emma Walker performed a dramatic

interpretation from a play called ‘Gounded’.

Jefferson Elementary School

Mr. Littleford also presented Certificates of Recognition to Physical Education instructors Jerry Payne

and Dave Dunlap, who raised over $3,000 for the Jump Rope for Heart Fundraising event. Jefferson

School was able to get $400 in PE supplies because of the donations. (Last year the school raised $949).

He also recognized Taylor Bennett – 4th grade student, who raised $400. All students who collected

money got a pizza party paid by PTA. They sold 40 shirts to staff for jump rope for heart raising an extra

$400.

Under Public, Staff Comments, Written Communication, Mr. Littleford reported that no requests to

address the Board of Education were received. He reported that the district received four (4) FOIA

requests:

1) Joshua Dwyer of One Chance Illinois Research requested an electronic format of a list of all

courses offered at CHS.

2) Brendan Bakala of the Illinois Policy Institute requested a list of the number of and names of

Charleston CUSD #1 employees who are union members with the name of their affiliated union

and residential zip codes.

3) Bev Coffey, a paraprofessional at Jefferson Elementary School requested a copy of letters that

were sent to Dr. Scott Clarke for the Board of Education and referenced at the March 16, 2016

regular board meeting.

4) Nathan Mihelich of the Illinois Retired Teachers Association requested names, addresses, and

phone numbers of CUSD #1 retiring personnel. The request was not able to be honored by the

district due to an exemption of privacy.

President Coe asked if there were any requests from the Board of Education to remove any of the consent

agenda items or addendum items for discussion. There were no requests from the Board of Education.

Mr. Littleford reviewed the items under Consent Agenda.

New Business – Organization of Board

Jason Coe moved to appoint Mr. Littleford as President Pro-Tem for the Organizational Meeting until the

President was elected and Genia Lang as Secretary Pro-Tem until the Secretary was elected.

Dr. Clarke seconded a motion.

Regular Meeting Minutes of 4/20/2016 Page 3

On roll call vote:

AYE: Coe, Clarke, Jarrell, K. Miller, R. Miller, Oakley, Daniels

NAY: none Abstain: none

Motion carried

President Pro-Tem Littleford asked for nominations for the office of President.

Mr. Coe nominated Mr. Miller to serve in the office of President of the Board of Education. President

Pro-Tem Littleford asked if there were any other nominations. There being no other nominations,

President Pro-Tem Littleford asked the Secretary Pro-Tem to cast a unanimous ballot and declare Mr.

Miller as President of the Board of Education. Mr. Littleford turned the gavel over to President Miller.

President Miller asked for nominations for the office of Vice President.

Mr. Coe nominated Mr. Jarrell to serve in the office of Vice President of the Board of Education.

President Miller asked if there were any other nominations. There being no other nominations, President

Miller asked the Secretary Pro-Tem to cast a unanimous ballot and declare Mr. Jarrell as Vice President

of the Board of Education.

President Miller asked for nominations for the office of Secretary.

Dr. Clarke nominated Mrs. Daniels to serve in the office of Secretary of the Board of Education.

President Miller asked if there were any other nominations. There being no other nominations, President

Miller asked the Secretary Pro-Tem to cast a unanimous ballot and declare Mrs. Daniels as Secretary of

the Board of Education. Mrs. Daniels assumed the duties of Secretary to the Board of Education.

President Miller asked for nominations for the office of Treasurer.

Mr. Jarrell nominated Mrs. Miller to serve in the office of Treasurer of the Board of Education. President

Miller asked if there were any other nominations. There being no other nominations, President Miller

asked the Secretary to cast a unanimous ballot and declare Mrs. Miller as Treasurer of the Board of

Education.

Mrs. Daniels moved to appoint Genia Lang as Recording Secretary for the Board of Education. Mr.

Jarrell seconded the motion.

On roll call vote:

AYE: Daniels, Jarrell, Clarke, Coe, K. Miller, Oakley, R. Miller

NAY: none Abstain: none

Motion carried

President Miller moved and Dr. Clarke seconded a motion to establish a one year term of office for the

President, Vice President, Secretary, and Treasurer of the Board.

On roll call vote:

AYE: R. Miller, Clarke, Coe, Jarrell, K. Miller, Oakley, Daniels

NAY: none Abstain: none

Motion carried

President Miller recommended unless otherwise determined by a quorum of the Board, meeting dates will

be the third Wednesday of each month, with the exception of the March 2017 meeting. Spring break will

be held March 13 – 17, 2017, the third week, therefore, the regular Board of Education meeting will be

held on the second Wednesday, March 8, 2017. All regular meetings are open to the public and shall

begin at 6:30pm.

Regular Meeting Minutes of 4/20/2016 Page 4

Further, that the Board of Education re-affirm Board Policies, Rules and Regulations and that all regular

meetings of the Board of Education be held in the Board Office in the Administrative Building at 410

West Polk Avenue, Charleston, Illinois except as stated by the President of the School Board and due

notice is given.

President Miller moved and Mr. Jarrell seconded the motion.

On roll call vote:

AYE: R. Miller, Jarrell, Clarke, Coe, K. Miller, Oakley, Daniels

NAY: none Abstain: none

Motion carried

Consent Agenda: Standard Items

A. Approve the minutes of the Regular Board Meeting of March 9, 2016.

B. 1. Approve the bills and payrolls for the month of March 2016.

2. Approve the Activity Fund Accounts for the CUSD #1 attendance centers, period ending

March 2016.

3. Approve the financial summary for the month of March 2016.

Consent Agenda: Old Business

Consent Agenda: New Business

A. Approve the renewal membership of Charleston High School in the Illinois High School Athletic

Association for the 2016-2017 school year.

B. Approve the renewal membership of Charleston Middle School in the Illinois Elementary School

Association for the 2016-2017 school year.

C. Declare referenced inventory from the CHS Soccer Program as surplus and available to donate to

the Trojan Booster Club.

D. Grant authorization for the district to work with Mid-State Collection Solutions Inc. of

Champaign, Illinois to assist in the recovery of the 2015-2016 non-payment of student

registration fees and overdue balances of student meal accounts.

E. Grant 243.5 (two hundred forty-three and one half) gifted sick leave days to Barbara Haddock,

Elementary School Guidance Counselor.

Grant 205 (two hundred fifty) gifted sick leave days to Mary Buchar, CHS Physical Education

Teacher.

Consent Agenda: Employment

? Accept a resignation from Tricia Lampley, as a Special Education 1:1 paraprofessional

for student #82493 at Carl Sandburg Elementary School, effective at the end of the work

day on April 22, 2016.

? Contingent upon finding a suitable replacement, accept a resignation from Jim Wood, as

the Head Boys’ Basketball Coach at Charleston High School, effective at the end of the

2015-16 school year.

? Accept a resignation from Patti Hicks as the Head Girls’ Tennis Coach at Charleston

High School, effective at the end of the 2015-16 school year.

? Accept a resignation from Joe Paladino as a crossing guard for Jefferson Elementary

School, effective April 15, 2016.

? Accept a change in a retirement date from Paula Gordon, a special education teacher at

Charleston High School, effective at the end of the 2016-17 school year.

? Accept a letter of retirement from Barbara Haddock, a elementary school guidance

counselor, effective at the end of the 2019-20 school year.

? Accept a letter of retirement from Mary Buchar, Physical Education teacher at Charleston

High School, effective at the end of the 2021-22 school year.

Regular Meeting Minutes of 4/20/2016 Page 5

? Grant a Family Medical Leave to Hayley Pearce, a paraprofessional at Ashmore

Elementary School, not to exceed 12 weeks.

? Approve the transfer of Janelle Johnson into the position as a special education 1:1

paraprofessional with student #08113 at Jefferson Elementary School, effective March

21, 2016.

? Approve the list of CUSD #1 substitutes/volunteers as of March 7 – April 11, 2016.

? Approve the employment of David Rickman as a full time School Psychologist for the

District, beginning with the 2016-17 school year. This employment was contingent upon

the receipt of all required paperwork.

? Approve the list of people to fill the extra-curricular assignments at Charleston High

School during the 2016-17 school year. Employment contingent upon receipt of all

required paperwork.

Jim Wood – Athletic Director

David Dunlap – Head Boys’ Soccer

Jeff Marlo – Asst. Boys’ Soccer

Derrick Landrus – Boys’ & Girls’ Cross Country Coach

Tim Hogan – Head Football Coach

Tyler Hanner – 1st Assistant Football Coach

Jim Kuykendall – 2nd Assistant Football Coach

Cliff McBenge – Freshmen Football Coach (split salary)

Steve Kuchefski - Freshmen Football Coach (split salary)

Randy Harpster – Head Golf Coach

Debbie Landsaw – Assistant Golf Coach

Justin Tomaska – Head Volleyball Coach

Tina Winings – Individual Speech Coach

Tina Winings – Group Interp. Speech Coach

Janice Barger – Yearbook Advisor

Nell Wiseman – CHS Press Advisor

Mary Buchar – Trojets Coach

Anne Kidwell – Scholastic Bowl Coach

Laney Cruit – Band Director

Juliane Sharp – Chorus Director

Angel Warman – Flag Corps

John Hansen – Wrestling Coach

Jeff Miller – Head Girls’ Basketball Coach

Amy Jackson – Assistant Girls’s Basketball Coach (split salary)

Haley Sparks – Assistant Girls’ Basketball Coach (split salary)

Cecilia Brinker – Freshmen Girls’ Basketball Coach

Dwight & Kristin Pentzien – Volunteer Girls’ Swimming Coach

Brian Bower – Volunteer Boys’ Swimming Coach

Patrick Coulton – Volunteer Chess Coach

Charles Jaques & Kayla Napue – Co-Student Council Advisors (split)

Eva Higgins – Cheerleading Coach

Addendum Items

? Accept a letter of resignation from Shannon Armstrong as a Title 1 paraprofessional at

Mark Twain Elementary School, effective at the end of the day on April 29, 2016.

? Contingent upon finding a suitable replacement, accept a letter of resignation from Chris

Bily as the 7th grade boys’ basketball coach at Charleston Middle School, effective at the

end of the 2015-16 school year.

Regular Meeting Minutes of 4/20/2016 Page 6

? Approve the list of people to fill the extra-curricular assignments at Charleston Middle

School during the 2016-17 school year. Employment contingent upon receipt of all

required paperwork.

Blain Mayhall – Softball Coach

Blain Mayhall – 8th Grade Girls’ Basketball Coach

Robert Lynn – 7th Grade Girls’ Basketball Coach

Randy Harpster – 8th Grade Boys’ Basketball Coach

Regina Beals – Student Council (split assignment)

Brenda Foster – Student Council (split assignment)

Abigail Schmitz – Cheerleading Sponsor

Laura Jones – Scholastic Bowl

Megan McDevitt – Chorus

Megan McDevitt – Musical

Jon Hanner – Baseball Coach

Justin Tomaska – 8th Grade Volleyball Coach

Angie Buescher – 7th Grade Volleyball Coach

Laney Cruit - Band

President Miller recommended that the Board of Education approve items under V through VII inclusive

on the Consent Agenda to include the Addendum. Mr. Coe moved and Mr. Jarrell seconded the motion.

On roll call vote:

AYE: Coe, Jarrell, Clarke, K. Miller, Oakley, Daniels, R. Miller

NAY: none Abstain: Mrs. Miller from vote CHS Girls’ Basketball Coach Jeff Miller

Motion carried

Under the Superintendent’s Report, Mr. Littleford reported that the Excellence in Education

Foundation will host a reception on April 26, 2016 from 5:00 – 6:00pm at the Charleston Country Club

for the CUSD #1 grant recipients. He extended an invitation for the Board of Education to attend the

reception if their schedules permitted. Mr. Littleford read the list of the grant recipients with projects

awarded.

Rick Cohoon The Connected Classroom $4,000

Kaj Holm Only Your Imagination Limits You $1,457.73

Kaj Holm Being Extremely Versatile $805.54

Kaj Holm Bill Nye the Science Guy Videos $1,128.89

Blair Dosch, Grace Kennedy, Textbooks to Teach New Content found $865.83

Paige Nordland, & Patricia Foster in the Next Generation Science Standards

Chris Bily, Jennifer Dryden, Brown University – Choices Curriculum $929.60

Mary Ann Crome, Laura St. Gemme,

& Holly Pantle

Jodi Cline Engineers of Tomorrow $1,831.12

Staff Recognition/Appreciation Reception

Mr. Littleford announced that the annual Staff Recognition and Appreciation Reception will be held on

Tuesday, May 10, 2016 from 4:00 – 5:00pm in the board room at Central Office. Staff members who

have 15, 20, 25, 30, and 35 years of service to the district as well as staff who will be retiring at the end of

Regular Meeting Minutes of 4/20/2016 Page 7

the school year will be recognized. A listing of individuals that will receive appreciation gifts and

recognition was provided to the board members. Mr. Littleford extended an invitation to the Board of

Education to attend the reception if their schedules permitted.

CHS Senior Week/Commencement Exercises

Mr. Littleford reported that the last day for the CHS senior class is Tuesday, May 17, 2016. Senior

awards night is scheduled for May 17 at 7:30pm in the Swickard Auditorium. Final exams will be held

May 25 and 26. Commencement will be held at 8:00pm on Friday, May 20 in Lantz Arena at Eastern

Illinois University with a required practice for Commencement being held at noon.

End of the 2015-16 School Year Schedule

Looking toward the end of the 2015-16 school year, the following attendance schedule will be utilized:

May 26 – last full day of student attendance

May 27 – Institute Day, no student attendance (paraprofessionals are scheduled to work)

Update/CUSD #1 Budget Planning

Mr. Littleford reported that through communication from the Coles County Treasurer, he was notified that

CUSD #1 will not be receiving an early tax distribution, which will have a significant impact on the year

end balances. Financial Consultant Dean Keller reviewed with the Board of Education on how district

funds will be affected. Mr. Keller also reviewed future cash needs and looking toward the sale of Tax

Anticipation Warrants this spring to meet summertime payroll needs until local tax funds are received.

Workload Plan for Special Educators

Pursuant to administrative regulations promulgated by the Illinois State Board of Education, all school

districts are required to adopt a Workload Plan for special educators to be reviewed annually to ensure

that all services required under students’ IEPs can be provided at the requisite level of intensity. Mr.

Littleford reported that Special Education Coordinator Cathy Chaplin and a review team will meet on

April 27 to review the current Workload Plan for Special Educators.

Dr. Clarke moved and Mr. Jarrell seconded a motion that the Superintendent’s Report was received by the

Board of Education.

On roll call vote:

AYE: Clarke, Jarrell, Coe, K. Miller, Oakley, Daniels, R. Miller

NAY: none Abstain: none

Motion carried

Under Old Business:

Adopt/New & Revised Proposed School Board Policies, Administrative Procedures & Exhibits

The following new and revised proposed school board policies, administrative procedures & exhibits have

been on file for the required layover period.

7:100 Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students

7:250-AP1 Measures to Control the Spread of Head Lice at School

7:270 Administering Medicines to Students

7:270-AP2 Checklist for District Supply of Undesignated Epinephrine Auto-Injectors

7:270-E School Medication Authorization Form

It was the recommendation of the superintendent that the Board of Education approve the new and revised

proposed school board policies, administrative procedures & exhibits as presented. Mr. Coe moved and

Dr. Clarke seconded the motion.

Regular Meeting Minutes of 4/20/2016 Page 8

On roll call vote:

AYE: Coe, Clarke, Jarrell, K. Miller, Oakley, Daniels, R. Miller

NAY: none Abstain: none

Motion carried

Under New Business: 2016 Summer School Program – Establish Courses/Fees – Establish Schedule

It was the recommendation of the superintendent that the Board of Education approve the course offerings

as presented for the 2016 Summer School program. Mr. Jarrell moved and Dr. Clarke seconded the

motion.

On roll call vote:

AYE: Jarrell, Clarke, Coe, K. Miller, Oakley, Daniels, R. Miller

NAY: none Abstain: none

Motion carried

Adoption/CUSD #1 School & District Improvement Plans

It was the recommendation of the superintendent that the Board of Education accept the 2015-2016

School Improvement Plans and the District Improvement Plan as presented. Dr. Clarke moved and Mr.

Jarrell seconded the motion.

On roll call vote:

AYE: Clarke, Jarrell, Coe, K. Miller, Oakley, Coffey, R. Miller

NAY: none Abstain: none

Motion carried

Adopt Resolution/Support for Higher Education Funding

Community Unit School District #1 (CUSD #1) is aware of the plight of economics within the State of

Illinois which are affecting numerous state entities. Eastern Illinois University (EIU) and Lake Land

College (LLC) have been dramatically affected through a lack of financing and are working feverishly to

complete their higher education missions. CUSD #1 recognizes the importance of both institutions to our

local and area communities and urge our legislative leaders and the Governor to work together to find

resolutions to the current dilemma.

It was the recommendation of the superintendent that the Board of Education approve a Resolution in

Support of Higher Education Funding. Upon approval, the Resolution will be forwarded to Eastern

Illinois University, Lake Land College, and our State Legislators. Mr. Jarrell moved and Mrs. Miller

seconded the motion.

On roll call vote:

AYE: Jarrell, K. Miller, Clarke, Coe, Oakley, Daniels, R. Miller

NAY: none Abstain: none

Motion carried

Adopt Resolution/Transfer Funds from Working Cash Fund to Transportation Fund

The Charleston CUSD #1 Transportation Fund has insufficient funds available to pay transportation

charges, due to the State of Illinois not issuing reimbursement payments in a timely manner. It was the

recommendation of the superintendent that the Board of Education adopt the attached Resolution for an

Interfund Loan between the Working Cash Fund and Transportation Fund in the amount of $100,000.

Dr. Clarke moved and Mr. Coe seconded the motion.

Regular Meeting Minutes of 4/20/2016 Page 9

On roll call vote:

AYE: Clarke, Coe, Jarrell, K. Miller, Oakley, Coffey, R. Miller

NAY: none Abstain: none

Motion carried

Accept Quotation/Repair of CHS Track

The CUSD #1 All Sports Complex Track is in need of maintenance and repairs. Director of Buildings &

Grounds Bill Richardson has been in contact with Reece Seal Coating Inc. to provide an estimate for the

service. Kent E. Jones of Reece Seal Coating Inc., has provided an outline of work to be completed on

the track with an estimate of $18,901.00.

It was the recommendation of the superintendent that the Board of Education accept the proposal from

Reece Seal Coating Inc., to perform maintenance and repairs to the CUSD #1 All Sports Complex Track

as outlined in the proposal. Dr. Clarke moved and Mr. Jarrell seconded the motion.

On roll call vote:

AYE: Clarke, Jarrell, Coe, K. Miller, Oakley, Coffey, R. Miller

NAY: none Abstain: none

Motion carried

Award Bid Proposal/CMS Gymnasium Bleachers, Electrical, Floor

Health Life Safety Amendment #16 was approved by the Illinois State Board of Education on February

14, 2016 in the amount of $180,000 with contingencies, to replace the bleachers in the Dively

Gymnasium at Charleston Middle School. Charleston CUSD #1 accepted bids for replacement of the

bleachers at 2:30pm on April 12, 2016. Two (2) companies submitted bid proposals:

- IRWIN Telescopic Seating Co. $69,614.00

- Carroll Seating $86,500.00

Randy Etnire of The UpChurch Group Inc. provided a bid tabulation for the project and recommendation

to award IRWIN Telescopic Seating Company the contract for the amount of $69,614.00.

In addition, the Board of Education received a proposal from Commercial Electric Inc. in the amount of

$4,622.00 to provide the electrical work for the proposed project; and a proposal from Allred’s Floor

Service Company Inc., to refinish the existing floor in the amount of $17,472.00 (base price), with total

cost including graphic in center $19,490.00. The total cost of the project is estimated at $93,726.00.

It was the recommendation of the superintendent that the Board of Education accept the bid proposal from

IRWIN Telescopic Seating Company, Altamont, Illinois, to replace the bleachers in the Dively

Gymnasium at Charleston Middle School for the amount of $69,614.00.

Further, the superintendent recommended that the Board of Education accept a proposal from

Commercial Electric Inc., in the amount of $4,622.00 to provide the electrical work; and, Allred’s Floor

Service Company Inc., to refinish the existing floor with total cost to include graphic in center for the

amount of $19,490.00 for the proposed project.

Mrs. Miller moved and Dr. Clarke seconded the motion.

On roll call vote:

AYE: K. Miller, Clarke, Coe, Jarrell, Oakley, Daniels, R. Miller

NAY: none Abstain: none

Motion carried

Regular Meeting Minutes of 4/20/2016 Page 10

Award Bid Proposal Mowing/Shrub Trimming Bid (1-Year Contract) 2016

Bid proposals were accepted on April 5, 2016 for mowing and shrub trimming service for Charleston

CUSD #1 during the 2016 mowing season. Pro-Mow Lawn Care was the only company that submitted

a proposal.

It was the recommendation of the superintendent that the Board of Education award the mowing and

shrub trimming service to Pro-Mow Lawn Care for the 2016 mowing season as outlined in the bid

specifications. Dr. Clarke moved and Mrs. Miller seconded the motion.

On roll call vote:

AYE: Clarke, K. Miller, Coe, Jarrell, Oakley, Daniels, R. Miller

NAY: none Abstain: none

Motion carried

Award Bid Proposal for CHS Yearbook (3-Year Contract) 2016- 2019

Charleston CUSD #1 accepted bid proposals for the Charleston High School yearbook on April 6, 2016.

Walworth Yearbooks and Josten’s were the two companies that submitted bid proposals. Walworth

Yearbooks submitted the lowest bid proposal.

It was the recommendation of the superintendent that the Board of Education award the Charleston High

School yearbook bid to Walworth Yearbooks for the 2016-2017, 2017-2018, and 2018-2019 school years

as outlined in the bid specifications. Dr. Clarke moved and Mr. Coe seconded the motion.

On roll call vote:

AYE: Clarke, Coe, Jarrell, K. Miller, Oakley Daniels, R. Miller

NAY: none Abstain: none

Motion carried

Award Bid Proposal for CHS Senior Items (3-Year Contract) 2016- 2019

Charleston CUSD #1 accepted bid proposals for Charleston High School senior items on April 6, 2016.

The District received one proposal from Jostens, the incumbent provider.

It was the recommendation of the superintendent that the Board of Education award the Charleston High

School Senior Items bid to Jostens, the incumbent provider, for the 2016-2017, 2017-2018, and 2018-

2019 school years as outlined in the bid specifications. Mrs. Miller moved and Mr. Coe seconded the

motion.

On roll call vote:

AYE: K. Miller, Coe, Clarke, Jarrell, Oakley Daniels, R. Miller

NAY: none Abstain: none

Motion carried

Award Renewal of Contract for Student Photography (3-Year Contract) 2016- 2019

The contract for student photography services expires at the end of the 2015-16 school year. Inquiries

of the Building Principals resulted in choosing to renew with the current provider, Lifetouch School

Portraits. Superintendent Jim Littleford and Financial Consultant Dean Keller met with Lifetouch

representative Kris Elliott and negotiated the bid renewal proposal with no increase in photography or

yearbook service for the 2016-17, 2017-18, and 2018-19 school years.

It was the recommendation of the superintendent that the Board of Education award the Student

Photography renewal bid to Lifetouch School Portraits for the 2016-17, 2017-18, and 2018-19 school

years with no increase in service. Mr. Jarrell moved and Dr. Clarke seconded the motion.

Regular Meeting Minutes of 4/20/2016 Page 11

On roll call vote:

AYE: Jarrell, Clarke, Coe, K. Miller, Oakley Daniels, R. Miller

NAY: none Abstain: none

Motion carried

Correction/Assistant Principal Employment Contract

At the February 17, 2016 meeting, the Board of Education approved administrative contracts for the

2016-17 school year. A correction in the contract language was made to the employment contract for

Assistant Principal Patti Murphy. A recommendation will be presented for the Board of Education to

approve the revised administrative contract for Patty Murphy as presented.

It was the recommendation of the superintendent that the Board of Education approve the revised

administrative contract for Patty Murphy as presented. Dr. Clarke moved and Mr. Jarrell seconded the

motion.

On roll call vote:

AYE: Clarke, Jarrell, Coe, K. Miller, Oakley Daniels, R. Miller

NAY: none Abstain: none

Motion carried

Resolution/Authorizing Issuance of Tax Anticipation Warrants

Mr. Littleford reported that Charleston CUSD #1 should be prepared for a ‘worst case scenario’ cash flow

problem at the beginning of FY ’17. This ‘cash flow’ problem is due to:

? CUSD #1 receives no General State Aid in July.

? CUSD #1 General State Aid was pro-rated to 92%.

? There may not be a 3rd or 4th Categorical Payment during FY’16.

? The Coles County Treasurer has indicated there will be no local tax distribution until at

least mid-July.

? CUSD #1 continues to pay on the Self-Funded Health Insurance Reserve Fund run-out.

It has a current negative balance of $1,579,300 since August 14, 2014.

? No one can predict when Illinois is going to have a budget in place for FY’17 as there’s

no current FY’16 budget. If there’s not a standalone K-12 Education budget for FY’17,

ISBE will not be able to issue General State Aid as they normally do in August.

A Tax Anticipation Warrant (TAW) ‘line of credit’ allows a taxing body to borrow money based on

anticipated tax revenue. With a formal borrowing procedure such as this, Mr. Littleford indicated that our

District must demonstrate to any TAW holder that CUSD #1 has gone through the proper legal

procedures.

It was the recommendation of the superintendent that the Board of Education adopt a Resolution

authorizing the issuance of not to exceed $4,000,000 taxable tax anticipation warrants in anticipation of

the collection of taxes levied for the year 2015, by the Board of Education of Community Unit School

District Number 1, Coles and Cumberland Counties, Illinois, for educational purposes. Mr. Coe moved

and Dr. Clarke seconded the motion.

On roll call vote:

AYE: Coe, Clarke, Jarrell, K. Miller, Oakley, Daniels, R. Miller

NAY: none Abstain: none

Motion carried

At 8:22pm, President Miller recommended that the Board of Education adjourn into closed session to

consider information regarding appointment, employment, compensation, and discipline of specific

Regular Meeting Minutes of 4/20/2016 Page 12

employees of the public body, including hearing testimony on a complaint lodged against an employee to

determine its validity. 5 ILCS 120/2/(c)(1)

Collective negotiating matters between the District and its employees or their representatives, or

deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2/(c)(2)

Mr. Jarrell moved and Dr. Clarke seconded the motion.

On roll call vote:

AYE: Jarrell, Clarke, Coe, K. Miller, Oakley, Daniels, R. Miller

NAY: none Abstain: none

Motion carried

At 9:43pm, Dr. Clarke made a motion to reconvene from closed session. Mr. Coe seconded the motion.

On roll call vote:

AYE: Clarke, Coe, Jarrell, K. Miller, Oakley, Daniels, R. Miller

NAY: none Abstain: none

Motion carried

At 9:44pm Mr. Jarrell moved to adjourn from the board meeting. Dr. Clarke seconded the motion.

On roll call vote:

AYE: Jarrell, Clarke, Coe, K. Miller, Oakley, Daniels, R. Miller

NAY: none Abstain: none

Motion carried

Ronald L. Miller

President, Board of Education

Kelly P. Miller

Secretary Pro-Tem, Board of Education