East Central Reporter

Village of Dieterich Board of Trustees Met Feb. 1.

Here is the minutes provided by the board:

The Dieterich Village Board met in regular session at 6:30 p.m. at the Dieterich Civic Center.

The meeting was called to order by President Brad Hardiek and the Pledge of Allegiance was recited.

The following Trustees were present: Carrie Galbraith; Derick Stumeier; Mike French; Sean Pankau and Jeff White. Trustee Bill Lane was absent. With five Trustees and President Hardiek in attendance, a quorum was declared to be present. Also at the meeting were Clerk Brittny Gipson; Engineer Lee Beckman; Mike Campbell and Herb Meeker.

A motion was made by Trustee J. White; seconded by Trustee M. French to approve the Omnibus agenda: approve minutes of the January 18, 2021 regular meeting;approve the Treasurer’s Report and approve Expenditures. Roll call was 5 yes and 0 no.

Engineer Lee Beckman reported the Ameren electric install for the new Industrial Park East started today. The street and storm sewer plans are 100% complete and the bid opening will be at the end of February.

Lee reported the ITEP 2016 grant project bid opening was held at IDOT in Springfield. Low bidder was Kieffer Bros. Construction Co., Inc. Lee plans for a pre-construction meeting to be held at the end of March. IDOT will not officially award the project until their next letting date in March.

There is no update on the Dieterich creek straightening project. Still no response from the USACE on our submitted mitigation plan.

SENCO has finished the installation of the French drain tile at the intersection of Virginia and Park Streets and the project went smoothly.

Engineer Beckman reviewed the low bid by Heritage Builders for the Liberty Park pavilion expansion project. There was an alternate bid included for a new metal roof on the existing portion of the pavilion for $21,981.00. After discussion, the Board agreed replacing the existing roof to match the new roof would be the best course of action. The current age of the existing roof will require maintenance in a few years, and it makes more sense to replace it now, so the entire roof is the same age and same materials.

A motion was made by Trustee M. French; seconded by Trustee J. White to approve awarding the Liberty Park Improvements Section 1 Pavilion Expansion construction to low bidder Heritage Builders of Effingham, Inc. for $226,606.00, which includes the alternate bid option to replace the existing portion of the pavilion metal roof for $21,981.00. Roll call was 5 yes and 0 no.

A motion was made by Trustee J. White; seconded by Trustee C. Galbraith to approve awarding the Liberty Park Improvements Section 2 Fence Installation project to low bidder Effingham Asphalt Company, Inc. for $35,937.00. Roll call was 5 yes and 0 no.

A motion was made by Trustee M. French; seconded by Trustee J. White to approve awarding the Liberty Park Improvements Section 3 Parking Lot, Fishing Pier and Sidewalk construction project to low bidder J.B. Esker & Sons, Inc. for $89,624.00. Roll call was 5 yes and 0 no.

A motion was made by Trustee J. White; seconded by Trustee M. French to approve awarding the Liberty Park Improvements Section 4 Removal and Replacement of the Tennis Courts to low bidder Effingham Asphalt Company, Inc. for $84,624.00. Roll call was 5 yes and 0 no.

A motion was made by Trustee M. French; seconded by Trustee J. White to approve awarding the Liberty Park Improvements Section 5 Electrical Improvements to low bidder Pals Electric for $65,824.85. Roll call was 5 yes and 0 no.

During the Water/Sewer/Streets portion of the meeting the Board discussed the lagoon blower phase converter electrical issues that we’ve been experiencing for 5 years. The Board asked for a total dollar amount that has been spent on repair issues and also asked to look into the pricing for Ameren to convert the lagoon power line to 3-phase.

Maintenance Supervisor, Mike Campbell, discussed an issue with the lack of a sewer lateral in Prairie Meadows Subdivision on Old Mill Road, now that a new house is under construction on the east side of Old Mill Road. The Prairie Meadows Subdivision was not developed by the Village of Dieterich. The developer claimed there were sewer laterals installed to cross Old Mill to reach the sewer main on the west side of Old Mill, however, no laterals could be located by the homeowner’s plumber and no maps showing the laterals could be located. Old Mill Road will have to be crossed to install the laterals. After much discussion, it was agreed for the Village to pay to have the road opened up and to pay to have the sewer lateral installed up to the new homeowner’s property line at 404 Old Mill Road. According to Village Code, it is a homeowner’s responsibility to maintain sewer laterals from their home all the way to the sewer main, including the connection to the main. There is a second home on the east side of Old Mill Road set to begin construction in 2021. It was agreed that while the road was opened up, a second sewer lateral be installed in the same trench to service the future home at 402 Old Mill Road.

Mike Campbell discussed the future Pocket Park to be located on the Village’s empty lot next to the mural. Heartland Landscaping in Effingham has agreed to donate their services and complete a landscape design for the new park for free.

The Board questioned Mike Campbell about the roof leak on the north side of the Village Hall building. Mike had consulted with Niebrugge Lumber. Once Mike is able to open up the north wall in the garage area, Niebrugge’s will come to assess the damage and give guidance on repairs.

At 7:57 p.m. a motion was made by Trustee M. French; seconded by Trustee C. Galbraith to go into Closed Execution Session to discuss a land purchase matter pursuant to 5 ILCS 120 Section 2(c) (5). Roll call was 5 yes and 0 no.

At 8:17 p.m. the Board returned from Closed Execution Session. The following Trustees were present: Carrie Galbraith; Derick Stumeier; Mike French; Sean Pankau and Jeff White. Trustee Bill Lane was absent. With five Trustees and President Hardiek in attendance, a quorum was declared to be present. Also at the meeting was Clerk Brittny Gipson.

At 8:17 p.m. a motion was made by Trustee J. White; seconded by Trustee C. Galbraith to adjourn the meeting. Roll call was 5 yes and 0 no.

https://dieterichillinois.com/wp-content/uploads/2021/03/2.-February-1-2021-minutes.pdf