Village of Beecher President and Board of Trustees met May 13.
Here is the minutes provided by the board:
All present joined in the Pledge to the Flag.
President Szymanski called the meeting to order.
ROLL CALL PRESENT: President Szymanski and Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
ABSENT: None.
STAFF PRESENT: Clerk Janett Conner, Administrator Robert Barber, Public Works Superintendent Matt Conner, Chief of Police Greg Smith and Treasurer Donna Rooney.
GUESTS: Approximately 30 people were present for the TIF District public hearing, and left when the hearing was completed.
President Szymanski asked for consideration of the minutes of the April 22, 2019 Board meeting. Trustee Kypuros made a motion to approve the minutes as written. Trustee Basile seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
ABSTAIN: (1) Trustee Wehling.
Motion carried.
CLERK'S REPORT
A report on income received since the last meeting was provided.
Trustee Meyer made a motion to open a public hearing at 7:01 p.m. to consider a TIF District for the Village of Beecher. Trustee Kypuros seconded the motion.
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried.
A public hearing was held to consider a TIF District for the Village of Beecher. Pete Iosue of Teska Associates provided a Power Point presentation on the proposed TIF District. After the presentation, those present were invited to ask questions or provide input on this proposal. Audience members asked Pete Iosue questions on how the TIF works and how it would affect their properties. President Szymanski asked if anyone wished to speak against or for the TIF District.
There were none. When there were no further questions or comments, Trustee Kypuros made a motion to close the public hearing at 7:34 p.m. Trustee Basile seconded the motion.
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried.
REPORTS OF VILLAGE COMMISSIONS
Superintendent Conner reported on the Beautification Commission. The meeting for Tuesday night has been cancelled. Clean up day was held over the weekend. Not a lot of residents turned out, but Public Works got a lot done in the parks.
Trustee Meyer reported that the next Fourth of July Commission meeting will be held on Wednesday, May 29th at 6:30 p.m.
Trustee Mazurek provided a report on the Youth Commission. The next meeting is Wednesday, May 15th at 7:30 p.m.
Trustee Wehling provided a report on the Historic Preservation Commission. The Commission is working on identifying new properties that would receive plaques so they're looking to make another plaque order. They are also looking at striping of the parking area with Superintendent Conner. The next meeting is Wednesday at 6 p.m. The Historical Society will be having a special display of memorabilia of Milt Pappas on four separate dates and are having Lions Club serve hot dogs on one of this dates, which is also the Drivin' the Dixie event. Trustee Wehling encouraged everyone to come out and support the Depot/Museum.
A. FINANCE AND ADMINISTRATION COMMITTEE
TREASURER'S REPORT: A copy of the Treasurer's report was provided to the Board for review and Treasurer Rooney was present to answer questions. Trustee Basile made a motion to approve the Treasurer's Report and the Report of Financial Activity in the prior month. Trustee Wehling seconded the motion.
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried.
Variance reports for the preceding month were provided in the packet for review.
A list of bills totaling $271,746.40 to be paid was available for review. A summary of the list of bills was provided. Trustee Basile made a motion to approve payment of the list of bills as presented. Trustee Kypuros seconded the motion.
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried
B. PUBLIC BUILDINGS AND PROPERTIES, PARKS AND RECREATION COMMITTEE
It was reported that the Field #2 ballfield lights in Firemen's Park have been completed and are being used. Chief Smith reported that there were a couple initial complaints about the lights, but nothing recently.
C. PLANNING, BUILDING AND ZONING COMMITTEE
The Building Department monthly report was provided in the packet for review.
The Planning and Zoning Commission will meet on Thursday, I working draft of the comprehensive plan and determine if the plan is ready for public hearing.
The public hearing is scheduled for Thursday, June 27th at 7:00 p.m.
D. PUBLIC SAFETY COMMITTEE
The Police Department, E.M.A. and Code Enforcement monthly reports were provided in the packet for review.
A report was provided by Trustee Kraus on the full and part-time police staffing. Five new officers were sworn in the previous week. There were three full-time and two part-timers sworn in, including one that will serve as SRO. Only one full-time was a new position and the other two were to replace officers that we have lost.
E, PUBLIC WORKS COMMITTEE
The Water and Sewer Department monthly reports were provided in the packet for review.
The water billing register for the months of March and April were provided in the packet for review.
A Gould Street watermain design update was provided. Baxter and Woodman have been negotiating with the Union Pacific Railroad over permit fees and the safety requirements to be followed when the contractor bores under the railroad tracks, which could potentially increase the cost of the job by $25,000 to $35,000. A bid opening date of June 4th at 11 a.m. has been set.
The Village will have 120 days to consider and award bids.
Superintendent Conner reported that Superior Road Striping is scheduled to stripe Village streets. Striping began today and should be done by the end of the week. Trustee Kypuros reported that the Committee also discussed Penfield Street being torn up in 2020. Penfield Street will be painted and thermoplastic done after the road is done.
Trustee Kypuros made a motion to authorize payment in the amount of $805,044.52 to I.H.C. for work completed on the Beecher Wastewater Treatment Plant pending receipt of I.E.P.A. loan funds. Trustee Mazurek seconded the motion.
Village of Beecher -- Minutes of 5-13-19 Board Meeting
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried.
Trustee Kypuros made a motion authorizing an extension of 10 weeks to I.H.C. for the Wastewater Treatment Plant improvement project. Trustee Meyer seconded the motion.
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried.
Trustee Kypuros made a motion authorizing payment to Baxter and Woodman in the amount of $30,558.25 for construction management services related to the Wastewater Treatment Plant improvement project pending the receipt of loan funds from the I.E.P.A. Trustee Mazurek seconded the motion.
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried.
Trustee Kypuros made a motion authorizing the Village President and Clerk to sign an agreement with Baxter and Woodman Engineers for the Phase II design of Penfield Street from Dixie Highway to Reed Street in the amount of $308,000. Trustee Mazurek seconded the motion.
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried.
The parkway tree program for 2019 has been completed.
The Board discussed a proposal to conduct a Phase I assessment of lead service lines in the Village and apply for funds to replace the lines. The I.E.P.A. currently has a program whereby a loan is offered to replace lead service lines and after the job is completed half of the loan is forgiven. The I.E.P.A. claims that the Village has 194 lead lines and this has to be verified by a field assessment and inventory which is the first part of this process. The Committee met and recommended that the Phase I assessment and pre-application be completed. Trustee Kypuros made a motion to approve a proposal with Robinson Engineering in the amount of $55,000 to conduct a Phase I assessment of lead service lines in the Village and apply for I.E.P.A. funds to replace these lines. Trustee Mazurek seconded the motion.
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried.
F. ECONOMIC DEVELOPMENT AND COMMUNITY RELATIONS COMMITTEE
The Spring newsletter has been mailed.
Trustee Meyer reported that the Sesquicentennial Committee is still waiting on some prices for a laser light show for August 1, 2020.
G. VILLAGE PRESIDENT REPORT
The official oaths for the three Village Trustees that were re-elected and new Police officers will occur at the June 10th Board meeting. The Village President's appointments will also be made at the June 10th meeting.
Trustee Kypuros made a motion to postpone the July 8th regular Board meeting to Monday, July 15th, and cancel the July 22nd meeting. Trustee Basile seconded the motion.
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried.
President Szymanski provided a report on the lobby day attended by Administrator Barber, Clerk Conner and himself on May 1st. One of the hottest topics in Springfield was legislation legalizing recreational cannabis. If the legislation is approved, the Village will need to decide whether to opt out of allowing the sale of recreational cannabis in the Village or allow it. Sales tax would apply to the cannabis in addition to a 3% surcharge tax if the municipality so imposes. This matter was for consideration only and will be discussed further when the terms of the legislation are worked out by the state.
President Szymanski asked Board members if they would consider a dispensing facility in the Village if this law is approved, since the Village has already been approached. Some Board members indicated that they would be willing to listen to any discussions if the law is passed and when more information is available on what the specific regulations would be. The current form of the law allows municipalities to opt out of allowing a dispensary. There are still many details that need to be worked out before it would be approved.
I. NEW BUSINESS
President Szymanski said he provided a presentation to 3rd graders at the school last week. He was amazed and proud of the school teachers for the questions the students asked of him.
President Szymanski read aloud a proclamation recognizing Municipal Clerks Week from May 5 to May 11, and recognizing Clerk Conner and Deputy Clerk Meyer, declaring Municipal Clerks Day as May 14th. Trustee Wehling made a motion supporting the Proclamation declaring Municipal Clerks Day as May 14th in Beecher. Trustee Basile seconded the motion.
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried.
Trustee Kypuros made a motion to adjourn into Executive Session at 8:15 p.m. to discuss the hiring of a new Public Works employee. Trustee Mazurek seconded the motion.
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried.
Trustee Kypuros made a motion to return to regular session at 8:19 p.m. Trustee Mazurek seconded the motion.
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried.
There being no further business, President Szymanski asked for a motion to adjourn. Trustee Kypuros made a motion to adjourn the meeting. Trustee Meyer seconded the motion.
AYES: (6) Trustees Mazurek, Basile, Wehling, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion carried.
Meeting adjourned at 8:19 p.m.
https://villageofbeecher.org/wp-content/uploads/2019/06/m2019-05-13.pdf
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