Village of Beecher President and Board of Trustees met April 22.
Here is the minutes provided by the board:
All present joined in the Pledge to the Flag.
President Szymanski called the meeting to order.
ROLL CALL PRESENT: President Szymanski and Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
ABSENT: Trustee Wehling.
STAFF PRESENT: Clerk Janett Conner, Administrator Robert Barber, Public Works Superintendent Matt Conner and Chief Greg Smith.
GUEST: George Schuitema, Karla Wcisel and Joe Tieri.
President Szymanski asked for consideration of the minutes of the April 8, 2019 Board meeting. Trustee Kypuros made a motion to approve the minutes as written. Trustee Basile seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
CLERK'S REPORT
A report on income received since the last meeting was provided.
RECOGNITION OF AUDIENCE
None.
A. FINANCE AND ADMINISTRATION COMMITTEE
Trustee Kypuros made a motion to open a public hearing for the proposed budget for Fiscal Year 2019/2020 at 7:01 p.m. Trustee Mazurek seconded the motion,
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
Administrator Barber provided a presentation on the proposed 2019/2020 budget. He explained the budget process and changes to the budget from 2018/2019. Board members and the audience were asked for any questions or comments. There were none.
Trustee Mazurek made a motion to close the public hearing at 7:12 p.m. Trustee Meyer seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
RESOLUTION #2019-05 – A Resolution adopting a budget for Fiscal Year 2019/2020. Trustee Basile made a motion to adopt Resolution #2019-05. Trustee Meyer seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
ORDINANCE #1306 – An Ordinance of appropriation of Village funds equal to the adopted budget resolution. Trustee Basile made a motion to approve Ordinance #1306. Trustee Meyer seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
RESOLUTION #2019-06 - A Resolution appropriating Motor Fuel Tax funds for Fiscal Year 2019/2020. Trustee Basile made a motion to adopt Resolution #2019-06. Trustee Mazurek seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
ORDINANCE #1307 – An Ordinance approving a supplemental appropriation ordinance for Fiscal Year 2018/2019. This ordinance will appropriate funds for the leaf machine and the purchase of 533 Reed Street at a total sum of $107,000 in new appropriation. Trustee Basile made a motion to approve Ordinance #1307. Trustee Kypuros seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
RESOLUTION #2019-07 – A Resolution authorizing line item transfers in the Fiscal Year 2018/2019 budget. These line item transfers cover the purchases mad appropriation and also to cover overages experienced in the Police Department part-time and overtime. Trustee Basile made a motion to adopt Resolution #2019-07. Trustee Kraus seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
Trustee Basile reported that the Finance Committee has met to discuss the Village's investment strategy. The Finance Committee met with the Treasurer and contacted the local banks and is investigating alternatives to long-term investing. More information will be provided once it becomes available.
Trustee Basile made a motion to approve a reciprocal agreement with the Illinois Department of Revenue pertaining to access to the tax portal for confidential information. Since specific sales information is included in the tax reports provided by the payees, the Village needs security clearances to obtain this specific information. The Village has a sales tax agreement in effect but the State now wants to add telecommunications taxes to the portal requiring this second agreement and letter. Trustee Meyer seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried
B. PUBLIC BUILDINGS AND PROPERTIES, PARKS AND RECREATION COMMITTEE
The tot lot is complete and is being used. President Szymanski stated that he was at the park today and a lot of people were using the playground equipment. He thanked the Board for their work in getting this done.
The Lions Park playground improvements have been completed.
Superintendent Conner provided an update on the 533 Reed Street building improvements. The building has been gutted and working with HVAC contractor right now.
C. PLANNING, BUILDING AND ZONING COMMITTEE The Building Department monthly report was provided in the packet for review.
A report was provided on the Planning and Zoning Commission (PZC) meeting. At the meeting the Prairie Park Subdivision re-plat was approved and the comprehensive plan was discussed. A workshop will be held May 30th to go over the plan, and a public hearing will be held on June 27th.
D. PUBLIC SAFETY COMMITTEE
The Police Department, E.M.A. and Code Enforcement monthly reports were provided in the packet for review.
Trustee Kraus requested an Executive Session be held at the end of the meeting to consider candidates for a new SRO and full-time Police position.
A report was provided by Chief Smith on the major field exercise held at the Beecher High School on Friday, April 19th. This exercise involved an active shooter inside the high school with mass casualties. He said the exercise went very well and thanked all of those who participated.
E. PUBLIC WORKS COMMITTEE
The Water and Sewer Department monthly reports were included in the packet for review.
Superintendent Conner said there were some minor changes to the Gould Street watermain design but the project should be ready to go to bid soon. Administrator Barber said the project is being delayed by the railroad because they want separate permits for the different crossings involved.
It was reported that the wastewater treatment plant improvement project is still scheduled to continue until fall.
Superintendent Conner provided an update regarding the Village exterior and street lighting retrofit project. He said it is a slow process and is having some issues, but moving along.
A parkway tree planting update was provided. Thirteen trees were planted last week and the project has been completed.
Street sweeping for 2019 will be conducted this week and began earlier in the day. Sweeping will be completed on Friday.
Trustee Kypuros made a motion to approve a proposal using Suburban Purchasing Cooperative pricing to strip and thermoplastic stripe all Village streets with the exception of Penfield from Dixie to Reed by Superior Road Striping in the amount of $33,659.21. Trustee Basile seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
Trustee Kypuros made a motion approving a bid for the purchase of a mini-excavator from West Side Tractor Sales in the amount of $49,344.46. Proposals were obtained from Dejong Equipment and West Side Tractor Sales using the National Joint Purchasing Agreement (NJPA) pricing. After testing out the equipment and looking at all of the options being offered,
rintendent Conner recommended the bid be awarded to West Side Tractor Sales. Trustee Mazurek seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
F. ECONOMIC DEVELOPMENT AND COMMUNITY RELATIONS COMMITTEE
Trustee Meyer provided a TIF District creation update. The creation and first meeting of the TIF Joint Review Board is scheduled during the intergovernmental meeting next Monday, April 29" The public hearing on the TIF District is scheduled before the Board meeting on Monday, May 13th. Formal consideration of the TIF District by the Village Board is scheduled for Monday, June 10th. The TIF then gets filed with the Will County Clerk and Will County Recorder. Letters were mailed to affected residents last Thursday.
Trustee Meyer provided a Sesquicentennial update. To date, $14,500 has been committed in ads for the book, so the book is paid for. The committee also met last Thursday to discuss the Sesquicentennial events. The committee may have a “taste of Beecher" type of event the week before the Lions Club Summerfest so as not to have so many food events at the same time. The committee is also looking into a laser light show.
A Village newsletter update was provided. The newsletter will be mailed on Tuesday. It was the largest newsletter the Village has printed so far, due to the Water Quality Report being added.
Clerk Conner provided an update on changes to the Village website.
Trustee Meyer made a motion to award a bid for the 2019 Fourth of July raffle car to Dralle Chevrolet of Peotone for a 2019 Camaro LS Coupe in the amount of $24,195. Trustee Mazurek seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
G. VILLAGE PRESIDENT'S REPORT
President Szymanski appointed Jonathan Kypuros as Village representative to the TIF Joint Review Board. Trustee Kraus made a motion to approve President Szymanski's appointment. Trustee Mazurek seconded the motion.
AYES: (4) Trustees Mazurek, Basile, Meyer and Kraus.
NAYS: (0) None.
ABSTAIN: (1) Trustee Kypuros.
Motion Carried.
President Szymanski provided a railroad quiet zone update. A discussion was held with representatives from the railroad last Thursday. A proposal to proceed with the engineer for the quiet zone is moving forward. There will be some minor additions to the original plan which increases the estimated cost to $125,000. The FRA still has to sign off on the proposal. Widening some sections of the road will have to be bid out. The project is moving along.
President Szymanski reminded the Board of the intergovernmental meeting next Monday, April 29th at 7:00p.m. at the Washington Township Center. Board members were encouraged to attend.
There being no further business to discuss in regular session, Trustee Meyer made a motion to adjourn into Executive Session to discuss offer of employment for an SRO officer and an offer of employment for a patrol officer at 7:44 p.m. Trustee Basile seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
Trustee Kraus made a motion to return to regular session at 7:56 p.m. Trustee Mazurek seconded
Village of Beecher -- Minutes of 4-22-19 Board Meeting
the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
There being no further business, President Szymanski asked for a motion to adjourn. Trustee Meyer made a motion to adjourn the meeting. Trustee Mazurek seconded the motion.
AYES: (5) Trustees Mazurek, Basile, Kypuros, Meyer and Kraus.
NAYS: (0) None.
Motion Carried.
Meeting adjourned at 7:57 p.m.
https://villageofbeecher.org/wp-content/uploads/2019/05/m2019-04-22.pdf