Village of Dieterich Board of Trustees met April 3
Village of Dieterich Board of Trustees met April 3.
Here is the minutes provided by the board:
The meeting was called to order by President Brad Hardiek and the Pledge of Allegiance was recited.
The following Trustees were present: Carrie Galbraith; Mike French; Mike Meyer and Steve Kibler. Trustee Jeff White and Bill Lane were absent. With four Trustees and President Hardiek present, a quorum was declared to be present. Also at the meeting were: Clerk Brittny Gipson, Village Engineer Lee Beckman, Mike Campbell, Darin Probst, Tara Probst, Sean Pankau and Derick Stumeier.
Darin Probst was present to address the Board. He and his wife, Tara, live at 203 Sycamore Avenue and a portion of their property is adjacent to the vacant lot 44B in North Pointe Subdivision. They would like to purchase lot 44B, since they believe the size and shape of the lot is not conducive to building a home that will fit nicely with the rest of the neighborhood and they are worried that a home built on that lot could negatively impact their property values. Darin said they are willing to work with their neighbor on the purchase, since their neighbor also has property adjacent to lot 44B.
The Board informed Darin and Tara that selling a lot in North Pointe with the intention of not building a home within one year is a violation of the covenants. There would be a lot of expense and legal work to make a change in the covenants, since over 70% of the existing residents in the subdivision would have to agree to the change in covenants. The Board knows of one contractor that has expressed interest in building a home on this lot, so at this time the lot will remain for sale for the purposes of a new home to be constructed.
A motion was made by Trustee M. Meyer; seconded by Trustee S. Kibler to approve the omnibus agenda; approve minutes of the March 18, 2019 regular meeting; approve the Treasurer’s Report; approve Expenditures and approve Per Diem Pay. Roll call was 4 yes and 0 no.
Engineer Lee Beckman reported we are still on hold for the 2016 ITEP design work, since we are waiting for the SRTS grant recipients to be announced. The announcements were supposed to be March, but we are hopeful announcements will now be made in April. The OSLAD grant project is still on hold, since we are waiting for a grant agreement from the State.
Lee reported he is still in contact with the Army Corps of Engineers for the creek straightening project. They keep having more questions and want more documents, but plans are still moving forward.
Lee reported the Village had met with representatives from IDOT twice recently to go over the details for the EDP grant we are applying for to assist with the new Industrial Park road construction. With the assistance of local businesses pledging job creation for our new Industrial Park, we are applying for an $880,000 grant for our street construction. Due to all the State requirements for grant recipients, it will be 2020 before we get the clearance for the new street construction. Local business, John Thomas Inc, needs to complete construction of their new building in 2019. Lee discussed the option of allowing JTI to start their building construction before our streets were finished. A temporary access road would need to be built in order for them to access their lot. The Board agreed they were open to this idea to help JTI and allow them to begin construction.
Engineer Beckman also discussed the urgency of filing for EPA water and sewer permits for the new Industrial Park. The turn-around time for these permits can exceed 90 days. In order for progress to keep moving forward, Milano and Grunloh needs to start the survey work for the property in order to prepare a preliminary and final plat and design the water and sewer infrastructure.
A motion was made by Trustee M. French; seconded by Trustee C. Galbraith to hire Milano & Grunloh Engineers to complete the survey and platting work for the new Dieterich Industrial Park. Roll call was 4 yes and 0 no.
Mike Campbell was present on behalf of the Village maintenance department. He reported the 2004 GMC truck has a blown head gasket. Repairs have been estimated at $2,000 or more. After discussion, the Board agreed the truck was not worth investing that amount of money into it, considering all the rust and other problems the truck has. The Board asked Mike to do some research on new trucks.
The Board also discussed the new Hartke Subdivision sign location with Mike. They agreed the north location he had flagged along the east side of Liberty Drive was ideal.
A motion was made by Trustee M. French; seconded by Trustee S. Kibler to donate $500 to the Effingham County Sheriff’s Department K-9 Fund. Roll call was 4 yes and 0 no.
A motion was made by Trustee S. Kibler; seconded by Trustee M. Meyer to donate $100 to the Dieterich Easter Egg Hunt hosted by Christ’s Church on April 19th. Roll call was 4 yes and 0 no.
A motion was made by Trustee S. Kibler; seconded by Trustee M. Meyer to purchase April 11th Vision 2020 Celebration of Excellence Breakfast tickets for those Board members and employees that want to attend. Roll call was 4 yes and 0 no.
At 8:05 PM at motion was made by Trustee M. French; seconded by Trustee S. Kibler to go into Closed Executive Session pursuant to 5ILCS 120/2(c) to discuss a personnel matter pursuant to Section 2(c) 1. Roll call was 4 yes and 0 no.
At 8:38 PM the Board returned from Closed Executive Session. Upon roll call the following Trustees were present: Carrie Galbraith, Steve Kibler, Mike French and Mike Meyer. President Brad Hardiek presided over the meeting. Also at the meeting were Clerk Brittny Gipson, Sean Pankau and Derick Stumeier.
A motion was made by Trustee M. French; seconded by Trustee S. Kibler to hire Jason Slifer, Maverick Ruholl and John McVicar for seasonal temporary employment. John McVicar will be used for mowing purposes only. Roll call was 4 yes and 0 no.
At 8:48 PM a motion was made by Trustee M. Meyer; seconded by Trustee S. Kibler to adjourn the meeting. Roll call was 4 yes and 0 no.